Workstation Naming Convention

[Ben_Stanton]

Just curious how other schools name their individual workstations. I have been continuing on from my predecessor. They had it setup like this, the computer in the psychology room is called PSY01. The two in Geography are GEO01 and GEO02 etc etc.

 

I have just ordered 22 new machines and am also taking this opportunity to asset register too (none previous - shocker).

 

The asset labels are stabdard foil based 'This belongs to blah blah school' with rolling numbers. Do I stick to the convention or now change machine name to number on asset register?!?

 

Interested how others do it and what problems you see for the above.

 

Ben

[Michael]

Looks absolutely fine to me. You can easily locate machines this way.

[GAS]

Hi,

At our school we use GAS010, GAS011 Ect… we have excel sheet and access database to keep track all pc. Once new pc arrived to school it has number that ties it with S/N from supplier.

PC name or number stays with it until PC die / no longer work. This way we can easily move pc from 1 department to other all other detail stay same only department or room name change.

Hope this help.

Ajay

[JJonas]

we use RoomNameAssetTagReimageDate

 

so LIB671OCT08 for a Library machine reimaged in October 08. That way we can keep track of when machines were last reimaged

[ZeroHour]

We use DEPARTMENT-ROOM-ASSET

e.g.

GEO-R23-8001

The asset tags first digit is always the year the pc was bought.

We then use scripts that break this up into its parts and then we assign printers based on if your in GEO or R23 or on PC 8001.

[IrritableTech]

We do the same as GAS with individual machine ID numbers. We track our machines location in AD where we have OUs set for all the rooms. Again like GAS the machine ID stays with the machine no matter where it goes. It makes it easier to track the history of the machine over the years.

 

We find once the ID number is written on the case, staff report issues with the machine serial number. Which means we don't even have to look up any details to be able to remote in. We have found it speeds up responce times, rather than the old location based naming scheme.

[unixman]

We use i/p address - we use static i/p. Details of all machines are maintained in a simple spreadsheet which is also our asset register. We have a stencil which etches the name and postcode of the school into the case and monitor. I use a permanent marker to write the i/p address on to the case, inside and out.

[Ben_Stanton]

Ok guys thanks.

 

Think i'll rename these ones to their asset tag numbers. Will only need to look in excel to vnc. Also, they can be moved from room to room without a problem. I'll slowly bring the other machines in line with the new convention or just wait until they die, then rename when replacing.

[Friez]

We name ours like so for

 

Curriculum machines:

RoomName-Number

e.g. T1-05 or L5-20

 

Student Laptops:

Department-Lap-Number

e.g. Science-Lap-05

 

Staff Machines:

JobRole-OptionalNumber

E.g. Assitant-Head-02 or Data-Admin

 

Staff Laptops:

Staff Initials And Department Initials - Laptop

E.g. ABS-Laptop

 

Our PC's in rooms are numbered from the door, clockwise around the room (so we can easily find a machine), if there's an island we count it before we count any on the opposite side.

 

All our network points are also labelled like so:

 

Cabinet Number/Patch Panel Number/Socket Number

e.g. 4/3/16

So we can easily identify where the cable goes back to.

 

Essentially, we know where things are

 

As for serial numbers. We just have a spreadsheet with them mapped against, I wouldn't rename any machine to be any arbitary number or tag, a system where you know where things are works a treat.

Edited December 9, 2008 by Friez

[Guest blacksheep]

Ive always done it roomnumber-machine number

 

So room 13 machine one would be r13-01 ..

 

Also the same with network sockets

[EvLPhenom]

We use roomnumber-desktop/laptop-model-number, so an exmaple of ours would be:

Desktop - RM01-DES-STS-01

Laptop - RM01-LAP-NX6-01

 

These are then linked to the manufactuers serial number and can easily identify where they belong and what model they are.

[TYO]

we use

[Room Name/Number][Asset tag] for desktops

Staff Laptops TL-[Asset tag]

[pete]

Curriculum: Roomnumber/name-01

Offices: TLA*-PersonsInitials

Laptops: LT01-LastnameFirstInitial

*three letter acronym, which varies according to location/purpose/phase of moon.

 

We did toy with asset #s but we find kids are more likely to tell us which computer they're having a problem with if they only have to remember a number from 1 to 35 in a given room.

[Sylv3r]

RoomL4-01

RoomL4-02

RoomL4-03

 

etc

 

Teacher PC's in classrooms take the name

 

RoomM19IWB - so I know they have a projector / IWB attached

 

Office PC's are

 

AFOffice - day to day user of the PC. It makes life much easier when VNCing for support calls etc.

[featured_spectre]

We use room-os-id. So ours is ict1-xp01 or lib1-xp03. Admin machines are done by the function, ie bursar, finance, attendance, reception. Hope that helps.

[Zimmer]

I've always been interested in how others name their workstations and servers... Good thread choice

 

The way we do it is rather simple, kind of like how Gibbo does it, its "Room Number"-"Incremental Number" for student workstations.

 

For staff machines we tend to go "Room Number"-"Users Name" as staff usually have their own fixed work areas/desks.

 

For servers we use "OC"-"Server Name". For example OC-STAFFMAIL1 or T200-01.

 

The idea behind the use of "-" in the machines name is so VB scripts can quickly identify the location of a workstation by looking at what comes before the "-". In the past this has been extremely useful for login and startup scripts where something can't be done using Group Policy

Edited December 9, 2008 by Zimmer

[Crispin]

We have two seperate campus's so we need a pretty organised AD.

Every room has its own OU, so within those OUs, the station name would be, for example:

 

"A100-01" and "B100-01"

 

A= Lower Campus

B= Upper Campus

100= Room Number

01 = incremental

 

Laptops are usually just the make and model with an increment.

ie.

"ERGO-MXL-05"

[actech]

We use Domain-Room-Machine Number (starting from the door going clockwise) for PC's and Domain-LT-Description for Laptops.

 

Reason for using this is that printers are set via the logon script based on which room the machines are in or for laptops it gives them a variety to choose from.

[jcs808]

Here's how we do it.

 

Workstations: room-number (room 1.15 pc 1 = 115-01).

 

Laptops: we use the serial number and record who has what in active directory.

 

Servers: depends if it's a domain controller or not (dc-01- or sv-01).

[riedquat]

Pretty much the std RM conventions here:

 

Workstations

Sitecode-WK-RoomNumber-MachineNumber

(eg XXX-WK-R48-04 machine 4 in room 48)

 

Notebooks/Laptops

Sitecode-NB-DepartmentBatch-MachineNumber

(eg XXX-NB-SC3-04 notebook 4 in batch 3 belonging to science)

 

Staff Notebooks

Sitecode-NB-StaffInitials-MachineNumber

 

Machines grouped in AD according to loacation and laptops grouped according to room/department - make/model (eg StaffLaptops/nx7300 for hp nx7300 allocated to staff)

[sparkeh]

We use [site code-department-number] e.g. mil-ks2-1, mil-ks2-2 etc

 

As we use Spiceworks for our inventory, and there is a field for asset numbers, we record those there.

If the machine is moved and renamed, the history and asset number is still present.

[EvLPhenom]

I forgot about teacher laptops - they are named in the following way

 

ltft-user intials

 

hope this helps in what you where looking for.

[Griffo]

we use RoomNameAssetTagReimageDate

 

so LIB671OCT08 for a Library machine reimaged in October 08. That way we can keep track of when machines were last reimaged

 

I like this idea.

 

Anyway ours is the usual room name and pc 3 digit number or description

 

IT1Teacher

IT2005

TE2020

SCI013

STWK004

 

And we also use a script that takes the first 3 characters of the name to determine which network printer is installed. That way each department can only print to printers that it owns and there is no (well less anyway) moaning about who buys the cartridges

[Sirbendy]

We use (legacy LEA naming):

 

TAW (Telford and Wrekin) 900 (Zone 900 Nodal site - us) W - workstation/ Z - Server / V - Virtual/ P - Printer *next number in sequence*

 

So, for instance, Our 4250dtn is TAW900P022, Print server is TAW900Z002 (soon to be a V), Teacher workstation is TAW900W190 etc

 

Not ideal, but...it may be different when we go to the new building.

[browolf]

just room-number for us

if you use some kind of delimiter between sections you can split up your string in batch.

like for printer assignments we do if %computername:~0,3% == 6R-