My LA is insisting I provide my personal email address to them

[sigma]

I am refusing. I have offered one from another school. Do I have any legs to stand on?

[hardtailstar]

whats the context?

[3s-gtech]

You could just create a burner, if they really insist.

[DrBeaker]

whats the context?

 

Yes please,. what's the context.

 

 

The school has my address, home and mobile phone numbers. They also have my work email address and personal email address (that's down to when applying for then job I had to use that)

[Roberto]

I am refusing. I have offered one from another school. Do I have any legs to stand on?

 

As others have said, context is king here: Why do they need a personal email address? Could they mean one that is directly assigned to you at work as opposed to a shared mailbox?

 

Other than that, I'm sure you can refuse no matter what the context - what are they going to do, send the local karate team round to beat you up? However, depending on the context (we keep coming back to that don't we?) this may not be a good course of action.

[PlantHead]

Just say you don't have a personal email address.

[jimmy_2k]

Do they want it for emergency contacts or for an automated payroll system etc?

[sigma]

I'm finding out more as things move on.

 

Its for payroll, they (their payroll provider, the County Council) want to move to epayslips, not via a secure portal as another school has, but to email my payslips to me.

 

I always think of email as being like a postcard, so not particularly secure, but I have been assure that the payslip will be an attachment (.pdf) in their words "password protected".

 

I could probably just about cope with that - I've given them one of my other school's email addys - but- the password will be given to me, and I can't change it. I could get the Office Manager to change it for me, but I can't change it myself. I now regret giving an email addy at all.

[DrBeaker]

I'm finding out more as things move on.

 

Its for payroll, they (their payroll provider, the County Council) want to move to epayslips, not via a secure portal as another school has, but to email my payslips to me.

 

I always think of email as being like a postcard, so not particularly secure, but I have been assure that the payslip will be an attachment (.pdf) in their words "password protected".

 

I could probably just about cope with that - I've given them one of my other school's email addys - but- the password will be given to me, and I can't change it. I could get the Office Manager to change it for me, but I can't change it myself. I now regret giving an email addy at all.

 

 

Most times they send the e-payslips to your work provided email account or link that to a portal to login to them. Can't see why they would want to use your personal one for that.

 

Would be nice if they gave us the choice before dictating to us they were moving to e-payslips. Call me old-fashioned but it's only convenience is for admin and HR, not the end user. I'm forever forgetting my password for it.

[Roberto]

I could probably just about cope with that - I've given them one of my other school's email addys - but- the password will be given to me, and I can't change it. I could get the Office Manager to change it for me, but I can't change it myself.

 

Password protected PDF isn’t terrible in this day and age but I wanted to call out this account password fiasco. I’ll be kind to people who are stuck with a legacy system and not complain about those, but the only rational decision for implementing a new system like this in 2020 is that everyone involved in all the decisions here comes to work in clown shoes, a rainbow wig, and a red nose. I’d actually put it to them in those terms. Do 50 of them all come to work in the same shared fiat 500?

Edited February 26, 2020 by Roberto

[jmak]

I'm forever forgetting my password for it.

 

Didn't know you were a teacher [emoji12]

 

Sounds like a very poor system if the security is a password someone else knows and the payslip is an attachment.

 

I know everyone's different, but I prefer electronic documents - I'm much less likely to lose them.

 

Also, ref using a personal email address, I'd take that option if you can. At a previous job I had payslips and employee share scheme stuff with my work email. I remembered to download my payslips on my last day, but forgot about other systems. It was a nightmare to get access after I'd left. Next time I registered with a personal email and retained access to the payslip system for 6 months after I left.

[Edu-IT]

I'm finding out more as things move on.

 

Its for payroll, they (their payroll provider, the County Council) want to move to epayslips, not via a secure portal as another school has, but to email my payslips to me.

 

I always think of email as being like a postcard, so not particularly secure, but I have been assure that the payslip will be an attachment (.pdf) in their words "password protected".

 

I could probably just about cope with that - I've given them one of my other school's email addys - but- the password will be given to me, and I can't change it. I could get the Office Manager to change it for me, but I can't change it myself. I now regret giving an email addy at all.

Ours is a combination of DOB and NI number.

[eddyc]

Ours is a combination of DOB and NI number.

 

Ours was National Insurance number with our last provider. Our new provider has a secure web based portal.

[MatthewL]

I personally wouldn't have an issue with it, more secure than a payslip been put through Royal Mail or left on a desk/staff room for anyone to get their mits on. If someone really want's to know how much I am earning they only have to look at the payscales!

[Davit2005]

I actually don't mind to log into a portal to get payslips, they only ended up in the shredder anyway. The less personal stuff I get in the mail the happier I am.

[GrumbleDook]

They have an alternative, your work address. You are within your right to refuse.

[paulkerton]

Ours is a combination of DOB and NI number.

Ours was National Insurance number with our last provider. Our new provider has a secure web based portal.

I worked in one authority who asked schools to send highly confidential documents to the Safeguarding Children's Board by sticking it in a Word Document, saving it in .DOC format (not even .DOCX) and using the Local Authority Establishment number as the password. That was the rule for every single school too.

Edited February 27, 2020 by paulkerton

[sigma]

I actually don't mind to log into a portal to get payslips, they only ended up in the shredder anyway. The less personal stuff I get in the mail the happier I am.

 

Nor do I. This happens at another school. The first time I logged in I had to change my password to one that I have set and only I know.

 

I feel really grumpy about having to use a password that is allocated to me that I cannot independently change for what amounts to personal data.

Edited February 27, 2020 by sigma

[jimmy_2k]

I know you're not keen on using a personal email address, but one of the reasons they are looking at doing this via personal emails is if you leave and they close down your email address, they will still be able to send you a payslip. I'd have no issue with payslips being sent to my personal address. You could always setup an email address just for the payslips, say [email protected]

[enjay]

From what you've said, I think they mean "personal" email address as in one which isn't shared with other people, e.g. office@ or finance@ rather than a non-work address.

 

Also, ref using a personal email address, I'd take that option if you can. At a previous job I had payslips and employee share scheme stuff with my work email. I remembered to download my payslips on my last day, but forgot about other systems. It was a nightmare to get access after I'd left. Next time I registered with a personal email and retained access to the payslip system for 6 months after I left.

 

I use my work email address for my payslips, but what you say here makes sense. I think I'll see if I can change it...

[Wubbalubbadub]

You're within your rights to refuse.. but honestly.. why? They just want to send you your payslips!

[hardtailstar]

I know you're not keen on using a personal email address, but one of the reasons they are looking at doing this via personal emails is if you leave and they close down your email address, they will still be able to send you a payslip. I'd have no issue with payslips being sent to my personal address. You could always setup an email address just for the payslips, say [email protected]

 

This is the reason why our epayslips use personal email. So that they can be accessed after left employment. I think we can access them up to a year after too.