Search the Community

Does anyone know what the best practice for this setting on clients is? When should I use it? When should I not? What are the Pros/Cons of this setting?

we have just given email to students and to start there were no problems but recently we have had students email the whole school and with it the email addresses of everyone else in the 'To' section. Is there any way that i can hide all the names, so if they send an email like this again then nobodys name is shown?

Hi I am looking for a little advice, as I have an issue which is driving me crazy! We use outlook 2007 to handle our emails, but, as we need to access emails on various devices, we need to configure Outlook to use IMAP as oppose to POP3 so that all of the emails are not downloaded and removed from the server. The problem we have however, is that Outlook 2007 keeps going 'offline' with the IMAP accounts and doesn't come back online unless Outlook is closed and re-opened. This happens frequently and is driving users crazy. When outlook goes offline, it does not allow users to receive/read new emails. Clicking file and work online does not help with the issue either. I have checked incoming and outgoing ports and these are configured to the hosts recommendations. I have also ensured the standard, such as outgoing server needs to be authenticated and have also tried 'use same as incoming' and also input the relevant user names and passwords in the outgoing authenticate box, but this does not seem to help any. We use AVG and have tried disabling the mail scanner, but no changes and Outlook still goes offline. When clicking the test account button in Outlook it suggests everything is OK as it sends and receives OK (when it is online of course)! Any help/guidance/support would be most appreciated. Regards Andrew

Hi All! Does anyone know whether it's possible to set the Out Of Office to activate based on the Calendar entries rather than just setting it On/Off or manually scheduling it each time? I use my calendar for all my meetings etc. and would love it to activate automatically when I'm out of the office or off-site etc. Thanks in advance, Rick

Hey Guys I've setup some calendars in SharePoint (Not sure what version SharePoint is, but it's pretty recent) as an electronic in-out board and a room booking system. We have these calendars syncronised with Outlook 2007 to make it easy to add and view entries both here at work and out of the office. My question is, I've setup an additional required field on one of the SharePoint calendars but this isn't replicated in Outlook. I was hoping it would be like when you create a new word document from a SharePoint document library...it opens word locally but when you try and save back to SharePoint it prompts you to enter additional required information (if it's setup). Does anyone have any ideas on how I can get round this? I thought about potentially creating a modified form in Outlook for new calendar appointments but not sure how I'd get these back to SharePoint so it updates the required fields? Thanks in advance

Starting from the beginning, i have taken over my friends domain, the previous owner transferred this to me without issue. My friend had 4 email accounts on his laptop, with 4 different mailboxes, which had this domain. Due to the email host not getting transferred over I created one for this domain which worked without issue and i created the same for email addresses. I then made a huge mistake and instead of creating new accounts on the laptop for the new emails I just change the imap settings, after I did this i realised it has wiped all the old emails. Is there anyway of getting these old emails back? I do also have the old map settings including account details if needed.

outlook wont allow emails to be moved to different folders I have a Google synced Outlook 2007 account that is not allowing email to be moved amongst different folders. Any particular email can only be moved once and any further attempts to manipulate its location following that is prevented. There are no apparent error codes that are associated with this (I.E no warning pop ups) and it’s the only machine that is doing soon the domain. So I am trying to figure out what might be causing it. I have however discovered one work around but the client is not satisfied with it. If we restart his Outlook then he can move the email in question one more time. So my question is, could there be a fix for this short of reinstalling Outlook? I am fearful that if I back up the folders and database then when a reload it the problem will be transferred over to the fresh install.

Right, I would like to point out early on that we do not have Exchange, so many of the posts I have seen relating to this are using Exchange. I am trying to get Outlook 2007 to automaticaly set up a users account using the info in Active Directory. At the moment it will pick up the users userPrincipalName of [email protected] and their password, along with their CN. This is all fine, I have created an autodiscover xml file and dumped it in the outlook program file along with the other default ones and created the corresponding registry file. I have also added in the Outlook GP items to our Server (2008) and have forced a few changes on there. Is there a way of forcing Outlook 2007 to pick up the users email field insted of the UPN? Also we need to append @school.lea.sch.uk to the username. At present it will only send the CN. Any ideas??

Apologies that I had asked a similar question about 8 months back but never acted on it as at the time I didn't have the time to try the different solutions out and I don't actually think that any of them would have provided us with what we need. Scenario: Our head is leaving at easter. For the summer term, there will be a teacher acting as head. Then the new head will take over from the summer. All our staff have their own personal login by name. They have Exchange mailboxes associated with these, most of them being internal only email addresses, but a limited number have external email addresses. There are a number of roles within the school, head, bursar, registrar etc that have a role related email address. These are set as the primary email addresses for the users that undertake these roles, but they remain user mailboxes. These email addresses are use to send and receive email from/to the school. We have a couple of other roles (office, info) which is used only to receive external emails. There is no pressing requirement to send email from these addresses other than to reply to or internally forward received emails. These are attached to a role based AD user and has no one person associated with it. The role based email addresses are shared by different users who have share permissions setup to read and reply these role mailboxes, whether or not it is a personal mailbox (head, burser, registrar) or a non personal mailbox (office, info). Requirement: I would like to differentiate role based mailboxes from personal based mailboxes. So, for the change of head scenario, I would like to setup a mailbox for 'head' and give the current head full access to the mailbox and initially the acting head read access, then when the head leaves, give the acting head read write to the mailbox, then when the new head starts, give the new head full access. If I get this working for the head, I can then split out the other role based mailboxes into permsonal and roles. Environment: Windows Server 2008R2, Exchange 2010, Outlook 2003, 2007, option for 2010. We are licensed for 2010 on some machines but prefer initially to stick with Office 2007. Outlook 2010 is probably not an option on the new heads machine and the acting head will need Outlook 2003. OWA is also used. Method in use so far: Currently, everything works OK. It could be better, but it was one of those things that was low priority and as I give my time on a voluntary basis, I was not going to spend too much on if there was not a need for anything else. We are currently using sharing from within Outlook but there are two issues that cause a problem meaning that it does not work as I would like: when accessing a role mailbox that is open on the mailbox list in outlook, there is no way of sending an email from this mailbox/role/user. If replying to an email, there is an option to select the 'from', but not when writing an email. if a user has multiple shared mailboxes open, there seems to be no way of setting a default mailbox such that all emails sent will go from the role based mailbox Any suggestions please. Hope this all makes sense. Thanks -Ian

Hi, I wonder if someone has setup prf profile in outlook for the lgflmail. We have just installed windows 7 on our network and prf profiles in outlook dont work. It will only take the configurations by doing to setup manually and then using the autoconfiguration.xml We have tried server mail13.lgflmail.org, mail1.lgflmail.org and they dont seem to take these settings unless it is manually. When we import the prf all the setting are exactly the same as when you do them manually but it doesnt work. We have tried everything. How do you have it configure at your sites? Thank you in advance,

Hi, We have Office 2007, using Exchange 2007. Some of our laptop users have Cached Mode for Exchange turned on. On a couple of these laptops (and only a couple) when the user closes the Outlook window, it doesn't actually stop the Outlook process. This means that the user cannot re-open Outlook until they log off and then log back on. If we turn off Cached Mode for Exchange, Outlook closes properly and can be re-opened. We have tried deleting the OST file and letting Outlook re-create it, but it does the same. New user profiles have no difference either. We are using Office 2007 with Service Pack 2. Any suggestions welcome.

Happy New Year Everyone!! Does anyone know a way to share a calendar if using IMAP protocol in Outlook 2007? That's all! Thanks, Laura

Hello I'm at the tail end of an email migration from Novell Groupwise to Exchange 2010. Users who have not used Outlook (2007) at a particular PC are being looked after by us pushing a group policy settings containing server names. They're email profile is created correctly. We're now trying to clear things up for some of the early migrated users. We manually intervened to get them working, but some things were left inconsistent. What I can't get to work is Auto Account Setup wizard for users who have already run outlook. The previous email client used a profile which Outlook now tries to use. When we run the Auto Account Setup Wizard we get this message. "The action cannot be completed. The connection to Microsoft Exchange is unavailable. Outlook must be online or connected to complete this action." When we Click OK and the next dialog box shows the correct user name and Microsoft Exchange Server = EXMB1 EXMB1 is a mailbox server so when I change this to exch1 and click Check Name it finds the user and the Wizard will continue. It's finding an Exchange Server allbeit the wrong one. How do I make it find the correct one? I could just tell users to change exmb1 to exch1 (I've noticed they get asked twice sometimes) but it would be nice if it would work correctly without user intervention. Thanks Mark