Student Usernames

[itlady]

Hi,

What formula do you use for student usernames. We have tried (exam numbers), (1st letter forename + 1st letter middle name + 1st 3 letters of surname) and recently (1st 3 letters of surname + 1st letter forename + 1st letter of middle name) 'if no middle name 1st 2 letters of first name'.

Our teachers say that they need to identify students by their username. We tried other methods but had loads of duplicates :-(

 

What do you do?

 

Also do you allow access to student homedrives for teachers? They want to mark work and save it back. They don't want to use the vle as we have Moodle and they want to do it without uploading and saving in their own area?

 

Any ideas?

[plexer]

We do year of entry + initial + surname + if required number to remove duplicates.

 

Ben

[6Foot2]

Year of entry, surname first initial. Second initial to eliminate duplicates.

 

Read/Write access to student home folders is permitted here.

 

We also have a 'Homework Drop' Network Support create the folders and set the permissions. Students have write access to the folders [they can drag the work over to the folder and let go] Staff have change permissions to the contents of the folders but not the folders themselves. Last year we had staff creating their own folders in Homework Drop as a result students were able to abuse this facility.

[MrEprise]

Admission Number minus the leading zero. The only thing we found short enough that kids can remember and its unique enough to avoid duplicates.

[FN-GM]

Year they started plus 3 digits

 

11001

11002

...

11078

 

Etc

[CyberNerd]

year of entry, first initial, secondinitial (if exists), sirname.

 

If I started at yr 7 in 2011 I would be:

 

11CNerd

 

(because cyber nerd has no middle name, if it was Dave - I'd be 11CDNerd)

[qcomer]

First initial + First 5 of last name + 4 digit student # (Not their permanent ID, their 4 digit student ID).

[Jawloms]

Used to use "stu-" and then their student number. Just changed to initial+surname+year they start year 7 (jbloggs11)

[6Foot2]

In my previous job as a roving support engineer in London one of the schools I supported used to recycle the usernames.

 

Students would be given and keep a username as they progress through school. When the year group for 'Joe Bloggs' got to Year 6 [it was a primary school] and he and his year group left the account was emptied and prepared for an incoming Year 1 pupil in September.

 

The user name was an alphanumeric string [randomly generated it seemed to me as there was no discernible pattern when looking at the usernames in year groups]

[laserblazer]

The High School does year of entry,surname,first two initials of firstname, so we do the same but with they year they leave. That way, they keep the same username when they move up. They can just about remember and spell it by then

[Sylv3r]

Year of Entry + Surname + "." + Initial

 

I..e

 

11Smith.T

[webman]

Our student usernames for the past 2 years have been less revealing about their name.

 

Example: jo45sm7 is John Smith.

 

jo: first 2 letters of first name

4: number of letters in first name

5: number of letters in last name

sm: first 2 letters of last name

7: random single digit

[Arthur]

Intake year + First four letters of surname + First letter of forename e.g. 11BLOGJ. For duplicates, an additional letter is taken from their first name e.g. 11BLOGJo.

 

In Excel, we use the following formula to remove spaces and apostrophes from their username...

 

=UPPER(SUBSTITUTE(SUBSTITUTE("11"&MID($A2,1,4)&MID($B2,1,1)," ",""),"'",""))

[ChrisH]

Year of entry + 2 letters of first name + 3 Letters of surname. Duplicates end up with 4 from surname.

 

Joe Bloggs = 11JoBlo

[p858snake]

In highschool we just had out student numbers as our user ids, for example mine was 009277 (which was used thoughout the school, printing, library, etc etc)

 

When the state wide system rolled in (originally for web access but now for the MOE), it was first initial, first four of the last name + # based on the last name

eg: if you were joe bloggs and were the eight bloggs added it would have been: jblog8

 

 

As for access to our home areas, staff only had read only to ours.

[itlady]

Thank you.. that has given me something to think about

Our teachers want to access and edit the student home drive shares. I'm not sure if this is something that they should do, but they want to mark student work this way. Does anyone have experience of allowing this. We have 1500 students and 150 teaching staff.

[laser402]

Year of Admission (2006 = 06) + First name + last name (In Caps to make it easier to distinguish) Students keep this throughout their school life. We do not normally get duplicates as the names would have to be identical per year.

 

e.g. 2006 Pupil would be 06FredPERRY.

[sonofsanta]

First initial + surname + year of entry (backdated for out-of-band entries). Example: Theresa McTest, now in Year 9, is TMcTest09. Easy enough for teachers to understand when trying to work out an email address or looking at LanSchool etc.

 

Duplicates are rare and are dealt with on a per-case basis, usually by adding the middle initial in as well, so TLMcTest09 for Tanya Louise McTest.

 

I'd prefer the year to lead with to make sorting easier, but this was the system already in place when I started, and something about a mixed system just seems so... messy.

 

Teachers are "staff".initial.surname, so their accounts stand out fairly easily.

[alunmjones]

I use whatever SIMS spits out, A+4 digit number at the moment, no duplicates as sims takes care of that, staff is initails at the moment, going to change that soon.

 

i let staff have read access to student drives but not wright, no one has complained so its going to stay like that for now, i block a hole host of file extensions at the server end for everyone

 

there is a push to use more of moodle to cut down on our printing costs and to me more eco.

[JonWPS]

[Year of Entry][second Name][First Initial]

[Oaktech]

surname, first initial: smitha.

Or in the case of duplicates; first initial, surname: asmith.

Or in the case of further duplicates surname, first initial, middle initial smithab

Or in the case of further duplicates surname, first 2 letters of first name. smithad

Or in the case of further duplicates surname, firstname: smithadam

[JJonas]

Same as JonWPS

 

[Year of Entry][second Name][First Initial]

 

So 11SmithA

[Iain.Faulkner]

We use date of birth followed by initials with a number on the end in the rare instance that we get duplicates.

 

With regards teachers accessing student work, we allow read access but don't allow them to write back to the folder.

[mrbios]

Year of birth/First initial/Surname first 2 letters/day of birth/month of birth

 

EG: 98jba1502

 

Never get any duplicates this way.

[dave.81]

First initial + surname + year they would have joined in Year 7. So this years Year 7 are jbloggs11. If there are 2 with same username one gets an extra 1 on the end.

 

Does make Year 3-6 usernames a bit odd though.