Licensing changes for schools - there's good news coming at BETT

[Kitkatninja]

Sorry, not so much a question, rather information regarding the MS licensing program.

 

Licensing changes for schools - there's good news coming at BETT

 

Over the next few months, we are going to introduce some big changes to school licensing. It will make licensing simpler, and it will make it significantly cheaper for most schools in the UK. The big announcement of all of the detail will happen in January at BETT 2011 in London, but we're publishing some of the information a little earlier, so that you can think about it in your planning for next year's budget.

 

What changes are we making?

 

From the 1st March 2011, we are introducing a new licensing scheme for schools, called Enrolment for Education Solutions. Or EES for short. This is a (better!) alternative to the School Agreement subscription scheme.

 

•EES works on a single annual subscription payment, based on your Full-Time Equivalent (FTE) staff count, and what products you select. You can optionally license computers dedicated exclusively to one student, or computers owned by students. Today's School Agreement works by counting all of your computers.

 

•You have a choice of software that you can license across all of the computers, including Microsoft Office*, the Windows Upgrade, and the Client Access Licence (CAL) suites.

 

•You can then license additional software on some, or all, of these computers - eg Visio or Project

 

Why is it good for schools?

 

Firstly, costs will come down for most schools who use School Agreement, because you'll be counting staff, not computers. And in England, there's about two-thirds less staff than there are computers. We'll be able to tell you more about costs at BETT.

 

Useful links:

 

Licences for Schools

Enrolment for Education Solutions (EES)

 

-ken

[Cache]

Had read the blog post about it, nice to see some more information about it though.

 

One thing that caught my eye, are the Home Use/Work at Home rights included as standard rather then an additional subscription option?

 

Would be great if they were and am seriously considering pushing this for the next financial year!

[john]

One thing that caught my eye, are the Home Use/Work at Home rights included as standard rather then an additional subscription option?

 

If your a schools agreement customer, one of your benefits is Staff Home Use program, where they can purchase a copy for use at home for £9. Works well and a lot of our staff have taken up the offer now when they finally realised it wasn't a scam or something dodgy and it really was just like what we have at work.

[GrumbleDook]

» Important changes to Microsoft Licences Grumbledook Blogs and EduGeek.net - Important Changes to Microsoft Licensing

[localzuk]

I'm really looking forward to this info. If it does reduce the costs, it may mean our school will end up moving to 2k8 r2/Windows 7 rather than introducing more Linux machines.

[Cache]

If your a schools agreement customer, one of your benefits is Staff Home Use program, where they can purchase a copy for use at home for £9. Works well and a lot of our staff have taken up the offer now when they finally realised it wasn't a scam or something dodgy and it really was just like what we have at work.

 

We don't have a Schools Agreement at the moment, all our licences have been purchased as Select.

 

As we're starting to move (hopefully) towards Windows 7 over the summer and Office 2010, it's hopefully going to work out the best option.

[Kitkatninja]

» Important changes to Microsoft Licences Grumbledook Blogs and EduGeek.net - Important Changes to Microsoft Licensing

 

Beat me to it

 

-Ken

[Hecate]

Did this announcement actually happen and it so can someone point me at the information - I haven't been able to find any detail only vague comments in line with the posts made before BETT. I've contacted our channel partner but am still waiting for a reply

[mcnallyfc]

After same info

[teejay]

Does anyone have any clarification on the FTE staff count, the only details I've found are for the US version of the agreement and it states that it may be different outide the US.

[TechMonkey]

We asked at the MS stand and I think something had gone wrong as they didn't have any information there but could talk about it. It was as expected, per member of staff licensing (with some clever so many hours working such that gardeners and the like don't get included) with a higher cost per unit but you buy less of them. They will still allow per computer licensing as Special schools were finding they were losing out as they often have more staff than computers. Same terms come attached with home use.

 

I'll see if the NM remembers the numbers they were batting around as I couldn't quite hear.

[teejay]

Just found the answer:

Under this agreement you can license a single school, multiple schools or an entire school system, such as a local authority. You count your Full-Time Equivalent staff once per year, so you don't have to track every single computer in your establishment. Full time equivalent are staff who work more than 200 hours per year in your school.

Now 200 hours per year works out at 5 hours per week term time! Wouldn't exactly call that full time

[teejay]

It also says multiple schools can be licensed, anyone else got their renewal due in March for their Schools Agreement, see if we can get a bulk discount :-)

[joe90bass]

here's what I had from Pugh earlier today

We should have the pricing on the new MS agreement from next month so as soon as I have it I’ll let you know. Could you advise on the number of FTE staff that you have there at the School please (anyone that works over 200 hours a year excluding any manual workers that don’t have access to PC’s) and I’ll then be able to forward over an idea of the cost for you next year.

 

Which supports what's been posted above!

[JJonas]

It also says multiple schools can be licensed, anyone else got their renewal due in March for their Schools Agreement, see if we can get a bulk discount :-)

 

Edugeek Schools Group?

[LinkZ]

I had a chat with them at BETT, asked them for some more details and they said someone from the licensing team would get in contact with me after the show. Scanned my badge etc, no contact yet but hopefully they will get in touch, seems very interesting. My agreement is up for renewal in March so could do with sorting this out asap!

[bodminman]

Just had this through from our licencing people, apologies if it's already been refered to/repeated but it may be useful to someone, somewhere!

 

 

 

We have been having a number of enquiries about the new Enrolment for Education Solutions programme for Schools, Colleges and Universities.

 

Please note that at this time we do not have any EES pricing. Unfortunately due to the way Microsoft issue their pricelists we do not expect to see EES pricing for Schools until mid-February at the earliest. As soon as we have pricing we will put together a School Agreement vs EES Calculator so you can plug in your PC count/product set on School Agreement and then your FTE count/product set on EES to compare pricing on both programmes. As always not every programme suits every customer so it is quite possible some of you may find School Agreement is still the best option to meet your needs. Anyway this calculator tool will help you determine that with ease.

 

You may find the following information useful.

 

Microsoft Enrolment for Education Solutions (EES)

 

Enrolment for Education Solutions (EES) is available for schools within the UK from the 1st March 2011.

 

If your School Agreement renewal is due before that date, you can choose to extend your current School Agreement for 3 months (minimum amount) and then transition to EES, or renew for a further year under School Agreement and move to EES then. Please talk to us at the earliest opportunity if you wish to extend your agreement for 3 months.

 

Under this agreement you can license a single school, multiple schools or an entire school system, such as a local authority. You count your Full-Time Equivalent staff once per year, so you don't have to track every single computer in your establishment. Full time equivalent are staff who work more than 200 hours per year in your school.

 

Key benefits of this programme include:

• Counting FTE staff once per year covers all staff and shared-use computers

• One annual payment for all software at academic prices

• Access to the most current version of licensed software

• Ability to downgrade to an earlier version of software

• Broad product selection available in all languages

• Microsoft Windows or Apple Macintosh platform

• Optional inclusion of computers exclusively dedicated to one student, and student’s own home computers

 

Subscription features

Customer Profile - Education establishments (Schools, colleges and universities) looking for a simple, flexible subscription licensing agreement.

 

Minimum Requirements - From December 1st, Further & Higher education customers can purchase EES instead of CAMPUS enrolment. The minimum requirement for your first order is 300 units Schools customers cannot purchase EES until 1st March, 2011. Until that time, schools customers should continue to buy software licences via Schools Agreement

 

Products Availability - The customer may order subscription licences for a wide selection of Microsoft software through EES.

 

The Professional Desktop Platform package includes:

• Windows 7 Enterprise Upgrade

• Microsoft Office Professional Plus 2010

• Microsoft Core CAL Suite:

The Core CAL Suite is equivalent to the following licenses:

 

• Windows Server® CAL,

• Microsoft SharePoint® Server Standard CAL,

• Microsoft Exchange Server Standard CAL,

• Microsoft System Center Configuration Manager Client Management License.

• The Enterprise Desktop Platform includes:

• Windows 7 Enterprise Upgrade

• Microsoft Office Professional Plus 2010

• Microsoft Enterprise CAL Suite:

The Enterprise CAL Suite is equivalent to the following licenses:

 

• All of the components of the Core CAL Suite (listed above), plus,

• Microsoft Forefront® Protection Suite[1] (all of the following are subscription services)

o Forefront Client Security,

o Forefront Protection 2010 for Exchange Server,

o Forefront Protection 2010 for SharePoint ,

o Forefront Security for Office Communications Server,

o Forefront Endpoint Protection for Exchange (formerly Exchange Hosted Filtering)

o Forefront Threat Management Gateway Web Protection Service

• Forefront Unified Access Gateway CAL,

• Exchange Server Enterprise CAL,

• SharePoint Server Enterprise CAL,

• Microsoft Lync Server Standard CAL,

• Lync Server Enterprise CAL,

• Windows® Rights Management Services CAL,

• System Center Client Management Suite

o System Center Operations Manager Client Management License,

o System Center Service Manager Client Management License,

System Center Data Protection Manager Client Management License.

 

Additional Products:

A broad selection of software and services are available as additional products under your EES. Additional products may be licensed for any quantity, ranging from one licence to the entire FTE employee count.

 

Examples of software products available as additional products include Microsoft Office Visio, Microsoft Project, Windows Server and Exchange Server, as well as additional CALs or Microsoft Online Services.

 

You can see a complete list of additional products on the Microsoft Product List at Microsoft Volume Licensing - Product Licensing

 

Please refer to the Microsoft Volume Licensing Product list for complete details of currently available products.

 

Term -Master Agreement has no expiration date

 

Renewing Agreement - Once a Master Agreement is in place, Subscription Enrolments are submitted for 12 or 36 months of licence coverage

 

Your options are:

• extend your subscription enrolment under the one-year licensed period

• submit a new subscription enrolment under the three-year licensed period

• exercise the buy-out option (see below)

• allow the subscription enrolment to expire, and stop using the software

 

Pricing Levels

Level A = < 3000 FTEs

Level B = > 3000 FTEs

 

Student Licensing - Student Option licences are required for computers exclusively dedicated to one student, and available for student’s own home computers. Minimum requirement of 100 units. Student and faculty/staff orders cannot be combined to meet the minimum requirement.

 

Staying Current on Software - Customers are licensed to run any version of products, including product upgrades released during the designated agreement/order term.

 

Access to Software Assurance Benefits - Yes

 

Work at Home Rights and Home Use Programme - Yes, for faculty and staff users counted within your FTE count

 

Buy-out

Customers wishing to convert their subscription licences (EES) to perpetual licences can do so through buy-out licences. It should be noted that the costs of this can be significant and should be fully understood as part of the decision to choose EES licensing.

 

Notes

 

EES offers the convenience of licensing products based on the number of faculty/staff (FTE) employees in the organization.

 

• Faculty = Teaching, Lecturing employees

• Staff = Admin, Clerical, Catering employees

•

The formula below outlines how to determine the number of faculty/staff FTE employees an organization has:

 

For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff. The FTE employee count is calculated as follows:

2,000 + (3000 / 3) + 1,000 + (1000 / 2)

[Theblacksheep]

So enterprise pack comes with Forefront AV licence?

[Soulfish]

So enterprise pack comes with Forefront AV licence?

 

It always has. One of the reasons we use the Enterprise CAL pack here . We get Forefront client anti-virus, server anti-virus and online Exchange spam/AV filtering

[irsprint84]

So enterprise pack comes with Forefront AV licence?

 

This is quite interesting so just need to buy sccm server licence and forefront server licence and enterprise core CAL covers the client cost?

[Soulfish]

This is quite interesting so just need to buy sccm server licence and forefront server licence and enterprise core CAL covers the client cost?

 

You don't actually need a server license for Forefront Endpoint Protection since it integrates into SCCM to deploy clients/updates and manage all reporting. So you only need the SCCM server license . It's what we've moved to this summer.

[irsprint84]

SO how much is a sccm licence? I seemed to get different quote from my supplier even though I m on enterprise CALs!

[Soulfish]

On a schools agreement a SCCM w/SQL server license (includes the license for SQL, if you already have a SQL cluster that you could use you could get the cheaper license) was around £60-65/year.

[irsprint84]

Life is good!

[mcnallyfc]

Sorry for being dull but am i right in saying that for my current school with 150 FTE staff that i only have to purchase 150 x licenses for the Professional Desktop Package under EES.

 

That would cover the whole school (1500 kids, 425 client devices) for....

 

• Windows 7 Enterprise Upgrade

• Microsoft Office Professional Plus 2010

• Microsoft Core CAL Suite: (Windows Server® CAL, Microsoft SharePoint® Server Standard CAL, Microsoft Exchange Server Standard CAL, Microsoft System Center Configuration Manager Client Management License)

 

Which would mean for our Server 2008 R2 and SCCM servers all devices on site will be covered for CAL's as well?

 

Has anyone any idea of possible potential costs? Any guesses? What is the current schools desktop package cost at the moment? Just trying to work out what the annual costs might be.

Edited January 26, 2011 by mcnallyfc