Transition Photos

[Gongalong]

Hi folks,

 

As with most if not all comprehensives, we have students that come here during transition, to see the school etc.

 

If we take photos of them during that time, my opinion is that they have not joined our school at that time, therefore any photo permissions etc. we have asked of them do not yet apply.

 

What do other schools do so they can use photos taken during that time? Do you ask for a specific (opt in) permission, or give the photos back to the feeder school?

 

I'm thinking that we could give parents a separate form for that time, or perhaps change our consent letter that goes out while they are in Y6 to include something that covers this day.

 

Thanks

[3s-gtech]

It's a good question, and one that will come up a lot this year. We have applied the same philosophy for years on this one, which is "don''t take photos of pupils who aren't in the school". No permissions form, no photo. They tend to just get stored away and never used anyway, but if you must have them either include a signed parental consent field in any paperwork that goes to the primaries (and comes back), or do without. Blurring faces, winging it etc are not options.

[hardtailstar]

I believe all our year 6's joining us have a pack which includes a photo permission form.

 

The forms are then destroyed after that week.

 

Our school likes to take videos and pictures to showcase to the parents later in the week.

[Gongalong]

Is that a pack specific for the transition day(s)?

[hardtailstar]

Is that a pack specific for the transition day(s)?

 

Yep it is. Tells the students their timetable, canteen stuff, who to speak to if problems, photo forms and other stuff.

 

We have a week of transition.

[Meldrew]

To my mind, it depends on what you're taking the photos for. If it's to import into your MIS for identification, then no consent is necessary and you have no problem. What you couldn't do is put those photos on the website or use for something you'd need consent.

 

Meldrew.

[garbage46]

I agreed with @Meldrew - if photos are for identification then you can link that to safe guarding therefore Vital Interests basis.

 

Here is an example of a short provicy statement I wrote for an academy in our Trust for transition data collection forms:

 

Please find attached the forms that we require completing and returning to us by Monday 18th June 2018. We will use the information you provide to support pupil learning and protect pupil welfare during Year 6 Transition Week. We will not share this information outside of [school Name]. Data collection forms will be stored securely and will be safely disposed of using our confidential waste service before the end of term.

 

This is the photo consent section of the data collection form:

 

[Disease]

All of our transition students have signed and returned their admission packs before transition day which includes the photo permission forms, so we already have it all in place.

[Gongalong]

Do you have a specific pack just for the transition day(s), or cover it in the admission pack?

[Disease]

We just cover it in the admissions pack. In fact we had one parent who had declined for her daughters photo to be published on any medium, so on the transition tutor photo we blurred the child out. Edited July 10, 2018 by Disease

[jdoyle]

I agreed with @Meldrew - if photos are for identification then you can link that to safe guarding therefore Vital Interests basis.

 

Here is an example of a short provicy statement I wrote for an academy in our Trust for transition data collection forms:

 

 

 

This is the photo consent section of the data collection form:

 

[ATTACH=CONFIG]49596[/ATTACH]

 

Not sure that Vital Interests would be a legit basis.

 

ICO comment on Vital Interests : "this lawful basis is very limited in its scope, and generally only applies to matters of life and death."

[Oaktech]

Separate consent form in the transition pack. All kids have sticky name labels as they arrive they then have a red dot sticker on the name label if they are no photo and a yellow dot if there is medical information about them with first aid.

[GrumbleDook]

Not sure that Vital Interests would be a legit basis.

 

ICO comment on Vital Interests : "this lawful basis is very limited in its scope, and generally only applies to matters of life and death."

 

Yes, it would be compliance with legal obligations or public task when looking at safeguarding (KCSIE is the guidance you would reference in the first instance) but some children may have Vital Interest applicable as well (nut allergies, vulnerable groups, etc.) but as legal obligations and public task would also apply to them, you would wonder why make a special case.

 

Hospital schools, PRUs, Special Schools may look at things differently though.

[GrumbleDook]

Separate consent form in the transition pack. All kids have sticky name labels as they arrive they then have a red dot sticker on the name label if they are no photo and a yellow dot if there is medical information about them with first aid.

 

I don't know … some schools seem to label children so early in their educational life! ;-)

(interesting to note that by having the yellow dot you are publicly showing there is a medical interest in a child … which is special category personal data!)

[Oaktech]

(interesting to note that by having the yellow dot you are publicly showing there is a medical interest in a child … which is special category personal data!)

 

The labels are removed from each child by staff as they leave site, and the only people who know what each colour of dot means are staff. Apparently there were other colours of dot for other things too, but I didn't need to know so I didn't get told and I still don't know what they stand for.