Koldov Posted February 1, 2017 Posted February 1, 2017 Hi All, Having a general clear out of staff home drives, (which is a bit of a miracle) and only because I told them that the backups were starting to creak and groan and there wouldn't be room to store anything soon. I've set a monitoring quota in FSRM, but I set it at a default template of 500MB so nearly everyone got an 'official' looking email. Some have made a substantial effort, others just can't seem to let go of their planning from 8 years ago.... So, what limits do you set on home drives? Obviously I can't really tell them what to keep and what to delete, the trouble is we have teachers here for 15 years with over 13 GB and others with practically nothing. I just want to set a fair quota and leave it up to them, I don't want to have to go through and set individual limits.
Achandler Posted February 1, 2017 Posted February 1, 2017 13GB, that would be a near dream for me. We have teachers with 60GB! Our students get upto 2GB depending on the year they are in (noone really goes near it) and our staff have no limit because it is impossible to be controlled as you are expereiencing. Staff keep documents from 15 years ago just in case they need it, photos of GCSE coursework from when I cna only assume the first ever digital camera was used! Deduplication solves the problem for us.
localzuk Posted February 1, 2017 Posted February 1, 2017 Space is cheap - we don't use quotas at all. We have deduplication turned on, which saves us about half our storage!
Sagima Posted February 1, 2017 Posted February 1, 2017 We don't restrict staff although we do prompt them each year to check their home drives (i'm not sure many do anything) Students get 2GB til year 8 then 4gb for 9-11 and 6gb for 12-13 but it's a soft quota so they justget emailed to lower it. We review the largest home drives on an irregular basis and encourage the students to start deleting things.
Koldov Posted February 1, 2017 Author Posted February 1, 2017 13GB, that would be a near dream for me. We have teachers with 60GB! Ouch! I should have said, we are a very small Junior School age, one small(ish) tower server for file serving (amongst all the other roles), no budget etc etc... Space is cheap - we don't use quotas at all. We have deduplication turned on, which saves us about half our storage! True, I guess relatively. Locally maybe, but is this important data? Would you put this into cloud storage? I'm thinking that obviously in the first instance there is still one 'live' working copy on the server taking up space. So is deduplication part of the backup process, it's not used on the original 'live' storage copies is it? I need to read up on this I guess... It seems that one of the teachers has increased her home folder size exponentially by having the original resources in there and then subsequently copying those resources into a planning folder for every year since 2009... Would deduplication help there if they have been slightly renamed put into different folder, accessed at different times (not sure what attributes it uses), also if it removes all copies but one, what happens if that original copy is deleted or corrupted? We don't restrict staff although we do prompt them each year to check their home drives (i'm not sure many do anything) Students get 2GB til year 8 then 4gb for 9-11 and 6gb for 12-13 but it's a soft quota so they justget emailed to lower it. . Luckily, our pupils only get a class folder to store their work in and these get deleted every year (there's nothing to keep there, just Word and Power Point documents).
localzuk Posted February 1, 2017 Posted February 1, 2017 True, I guess relatively. Locally maybe, but is this important data? Would you put this into cloud storage? I'm thinking that obviously in the first instance there is still one 'live' working copy on the server taking up space. So is deduplication part of the backup process, it's not used on the original 'live' storage copies is it? Yes, this is on live data. Windows 2012 R2 deduplication. Our backups are reverse differential (the latest backup is always "full", and the prior backups are differenced from that). I need to read up on this I guess... It seems that one of the teachers has increased her home folder size exponentially by having the original resources in there and then subsequently copying those resources into a planning folder for every year since 2009... Would deduplication help there if they have been slightly renamed put into different folder, accessed at different times (not sure what attributes it uses), also if it removes all copies but one, what happens if that original copy is deleted or corrupted? Yes, deduplication would help. It looks at the individual blocks of data and deduplicates those, rather than files. If all copies but one are removed, it remains "deduplicated" - ie. the master is in the single instance storage, and the "file" points at it.
hardtailstar Posted February 1, 2017 Posted February 1, 2017 Our staff have 8GB limit. If they reach that then they are told to delete stuff/back up old work on usb drives.
mikeprice Posted February 1, 2017 Posted February 1, 2017 But if you have limits how can they copy all the pirated films they have that are 'essential to teaching and learning'??? (at at previous school I halved the server file space by deleting all the Zumba videos from the PE folder!!) 1
daveyboy Posted February 1, 2017 Posted February 1, 2017 Blimey..... I have 40 staff over 45GB (one is over 120Gb) .... and ALL our Photography students from Yr11 upwards are around the 80GB mark each.......
Davit2005 Posted February 1, 2017 Posted February 1, 2017 Most places for staff we have managed with 2GB and that is in Colleges. First school I worked there were no quota's set up and found one student (,who lets jus say got our attention) that had 7GB including pirate games and films. Mostly students have had less than 1GB.
Iain.Faulkner Posted February 2, 2017 Posted February 2, 2017 We don't restrict staff although we do prompt them each year to check their home drives (i'm not sure many do anything) Students get 2GB til year 8 then 4gb for 9-11 and 6gb for 12-13 but it's a soft quota so they justget emailed to lower it. We review the largest home drives on an irregular basis and encourage the students to start deleting things. Wow, I think we're a bit stingy with what we give our staff and students. Students get 150mb when they come in Y7 and this gets increased if they need it (but this only tends to be if they do product design or computing GCSE). Staff get 5gb which is then increased if required.
Achandler Posted February 2, 2017 Posted February 2, 2017 We gave our students 150mb back in 2009 and even then they complained! I once had student complain they couldnt save anything, so we looked in her home drive, there was 100s of pictures of horses and I said you'll need to delete these before we give you more space. Her response was, she liked horses so how many will she need to delete. I couldn't be bothered checking and told her to delete them all, but instead she went off and I then watched her delete them one by one, and click save on her work after every picture until it saved! She must have really loved horses!
techy32 Posted February 2, 2017 Posted February 2, 2017 Blimey..... I have 40 staff over 45GB (one is over 120Gb) .... and ALL our Photography students from Yr11 upwards are around the 80GB mark each....... Have your ever searched staff & student folders..... how many pirated films are saved??? powerpoint , word or excel doesn't require this much space....
Max_Power Posted February 2, 2017 Posted February 2, 2017 Staff are unlimited, students get 1GB to start with and then increased as/when/if required.
Iain.Faulkner Posted February 2, 2017 Posted February 2, 2017 We gave our students 150mb back in 2009 and even then they complained! Bizarrely ours don't complain (nor do the teachers on their behalf either)....I have no idea what they do to not fill 150mb. I think our biggest student home drive is 400mb. When our Head of Computing started he asked for student areas to be increased to 20Gb (there was no justification as to why they needed the space)...once we stopped laughing, I told him how much space we give them and that we could expand it if required. It's rare he asks us to add more space though.
Sagima Posted February 2, 2017 Posted February 2, 2017 We wanted to discourage usb drive usage (although we aren't allowed to ban them yet) which is one of the reasons why we don't enforce it with any gusto. As our headmaster says - storage is cheap (the staff and students take up almost 5TB now and we've just bought a new 12TB fileserver)
kennysarmy Posted February 2, 2017 Posted February 2, 2017 (edited) Staff here are limited to 25Gb in their H:\ drives. I guess they could get around this by saving to their departmental areas though! Our year 7's get 500 Mb and for each year they go up through the school they get an additional 500Mb until 6th form where we up their quota in year 12 to 3.5 and year 13 get 4Gb. Storage might be cheap - but you also have to design a backup and disaster recovery system around all this huge amount of data that is stored - most of it unnecessarily... Edited February 2, 2017 by kennysarmy
kennysarmy Posted February 2, 2017 Posted February 2, 2017 I see a few comments on here about how quotas are increased when necessary. I'm using FSRM to set quotas for example on staff on the folder: E:\Users\Staff\* - I've set a HARD 25Gb quota... If I had one member of staff who had a higher requirement, can I create a HARD 50Gb quota and apply that to his exact folder, say E:\Users\Staff\JBB and that would take precedence of the 25Gb quota?
Sagima Posted February 2, 2017 Posted February 2, 2017 I see a few comments on here about how quotas are increased when necessary. I'm using FSRM to set quotas for example on staff on the folder: E:\Users\Staff\* - I've set a HARD 25Gb quota... If I had one member of staff who had a higher requirement, can I create a HARD 50Gb quota and apply that to his exact folder, say E:\Users\Staff\JBB and that would take precedence of the 25Gb quota? I think you can double click on the quota and edit it for that user (technically that path) 1
Sagima Posted February 2, 2017 Posted February 2, 2017 Staff here are limited to 25Gb in their H:\ drives. I guess they could get around this by saving to their departmental areas though! Our year 7's get 500 Mb and for each year they go up through the school they get an additional 500Mb until 6th form where we up their quota in year 12 to 3.5 and year 13 get 4Gb. Storage might be cheap - but you also have to design a backup and disaster recovery system around all this huge amount of data that is stored - most of it unnecessarily... We have 2x 23TB backup servers (separate locations) and DR is technically over three replica fileservers (dotted about the site) as restoring a fileserver from backup takes about 20 hours - they are to big for offsite backup unfortunately
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