Room Booking Systems

[icemonkey]

Following a recent Academy conversion, I've been approached by our Premises Manager about implementing a room booking system.

 

Really I'm just looking to see if anyone has experience of these systems or if anyone else is looking into them who wouldn't mind pointing me in the right direction?

 

Main features needed:

- Centrally manage the booking of (almost) every room on the site

- Record details of the booking (contact details, no of people, etc)

- Import classroom data from SIMS (not a necessity but would be very useful)

- Be easily accessible by Admin / Site staff (potentially a web based interface?)

 

 

The budget by the way, is still being decided so as long as the price isn't ridiculous it's fair game.

When ever the word "money" is mentioned, everyone seems to back away although if they want it, they'll pay for it!

 

I've told those involved that it isn't going to come cheap .... I'm waiting for them to ask me to write the software myself on my lunch break!

 

 

**Edit

I forgot to put I've been looking at the one from CAPITA but could do with a few to compare it against

Edited February 4, 2016 by icemonkey
Extra Info

[linkazoid]

we use https://www.roombookingsystem.co.uk/ pretty much covers everything you've listed. We use it with SIMS to import the timetable. The support is very good too and doesn't cost too much either. We've also set up the LDAP so that there's one less username for someone to remember. Edited February 4, 2016 by linkazoid

[Grey-gear]

another one to look at is a software called VenueBooker

 

VenueBooker » Room and resource booking software

 

Not sure if it integrates with Sims though

[Sylv3r]

Another happy Room Booking System - Online Room Booking Software customer here.

[CyberNerd]

Google Calendar Resources meets your cirteria, minus the SIMS integration. The api is available and if somebody else hasn't done it they will soon.

 

https://support.google.com/a/answer/60766?hl=en

[timbo343]

Im looking at creating a google calendar for our site team so the public can book out our facilities.

[icemonkey]

Interesting, I'll have a look at Google. We're starting a big shift over to GAFE in a bid to reduce the number of different services we have

[Cheesywolf]

We use schoolbooking. Also does most of items on your list and the pricing is reasonable.

[NewFormz]

I'll happily recommend Room Booking System.

 

The SIMs integration and ability to sign in using LDAP makes it very east to use.

[GeekyPete]

You can set this up in O365. Create a shared resource mail box for each room. When people fill in a meeting request in their diary include the room in the location field. You can set permission so only certain people can book while others can view. Neat features liike auto schedule can also come in to play where it will check everyone's diary and suggest the first time that all attendees and the room are free.

 

You can also view the calendar for a shared resource, so you'll effectively get a time table for each room.

Edited February 8, 2016 by GeekyPete

[Arreks]

Room Booking System from School Cloud Systems - but they're terrible at feature requests and communication!

[icemonkey]

Thanks everyone - now the fun begins!

[KibosJ]

Another here for Room Booking System from School Cloud Systems works really well for us!

[GRitchie]

For a free, open source solution, we just use: Classroombookings - the open source hassle-free room booking system for schools.

[ITBadger]

We've built our own using Google Calendar and hosted on a Google Site. Staff either self book using available slots or fill in a Google Form to request a booking if user intervention is required. Staff can also just check their own calendar to see any bookings that they have made. Works really well and is free.