Easymail migration to Office 365

[Boredguy]

The worry is that if easymail is still in existence then that is what they will go on using - blithely ignoring the requirement to use Office 365 and get their contacts over...

 

Can you prevent user accounts on easymail from sending e-mails from the admin panel?

[witch]

Ok - So there is another step when all's said and done that I follow to get the mx record?

 

Anyway, just spoken to the boss and he has said to get the mail csv all up together - I am missing some email passwords and then we will be telling staff. They will be told to migrate their contacts - I do hope this is straightforward ( ) They will be given a date at which easymail will no longer exist and then I will do the finalisation thing.

I have no ideas why this is getting to me so badly - I have done complicated things before

[Boredguy]

Basic check list

 

Create Domain - Check

Created E-Mail accounts - Check

Migrated E-Mail to 365 - Check

Get staff to export Contacts - Cluebat

Have SWGfL process live MX record Change - Pending You can get the correct MX record by going back into the Office 365 Admin Portal -> Domains -> Your school domain -> View DNS settings. Click on View DNS Records to see what you need to provide to SWGfL. I created separate change requests for the 3 Exchange Online entries (MX, CName and TXT)

 

Confirmation of MX Change - Pending

E-mail all users via Easymail account saying new system live - Pending

 

 

If you plan on using Lync for Instant Messaging/Video conferencing you can actually submit the requests now (if you have not already) for the 2 sets of SVR and CNAME entries.

[witch]

...and stuck again

Looking at the csv file I need to migrate the emails all it has as headings is this:

EmailAddress,UserName,Password

 

I dont understand - @plexer's example had two email addresses. Is the above just the easymail details then?

[plexer]

EmailAddress - This is the Office 365 email account so witch@.........

UserName - This is the login username for easymail which also happens to be witch@........

Password - Is the password for the easymail account.

 

You're too hung up on them being the same thing, they just are as easymail uses the full email address as the login and the Office 365 id is the same as you're using the same format.

 

Ben

[witch]

Ahhh

No, it was the username thing I lost.

So I need the full email address in the first column.

In the second column do I need the whole thing again or just the username part (witch)

[Boredguy]

If you login to Easymail with your full e-mail address, you need to put that in column 2 of the CSV

[witch]

Now, there's the thing that is confusing me

When we log on to easymail, (mail.anyschool.dorset.sch.uk ) we get a box in which to put the username - not the whole address and then a password box.

 

So, does that mean that the first column has the whole email address but the second one only has the username?

[Boredguy]

I would try it with the full e-mail address, as the worst is will do is ignore the @blah

[plexer]

You will have to try both and see what works I think it needs the full email address to log in to easymail via IMAP.

 

Ben

[plexer]

EmailAddress,UserName,Password

slong@waylandacademy......,[email protected],password

 

This as a migration csv is successfully syncing the account [email protected] in to the slong@waylandacademy..... email account.

 

As you are keeping your email addresses the same then it would be:

 

EmailAddress,UserName,Password

[email protected],[email protected],your_password_here

 

Ben

[witch]

so the first two columns are identical? with just the easymail password in the third one?

Sorry but I really need to get it right

(and so does @speckytecky who is hiding behind me)

[plexer]

so the first two columns are identical? with just the easymail password in the third one?

Sorry but I really need to get it right

(and so does @speckytecky who is hiding behind me)

 

Yes

 

Ben

[Fleetwood]

@witch If I remember rightly from my last place when we did this, we used the full usernames ([email protected]) and it worked fine. If you look at SWGfL's guides on how to link up an Easymail account to MS Outlook, you'll notice that it too requires the full username format when setting up the account.

 

I can only presume that your comment about only having to put the first part in when logging onto the Webmail is that the rest is probably embedded with the code, so it's done automatically for you - makes sense given that I doubt most of your colleagues would want to type out the entire domain name *shrugs* Just a guess, I don't know how they've set it up.

 

EDIT: Sorry @plexer for repeating what you've already confirmed, hadn't noticed your posts before jumping the gun to Post Reply. My bad!

Edited November 19, 2013 by Fleetwood

[witch]

Well, I've sent out the email asking people to confirm their email passwords....soon be on the way to migration...gulp!

[witch]

OK

Is there an idiots guide to exporting contacts from Easymail and into Office365? I have already had one teacher moan that it will take her all day - all I said was to keep a note of her contacts just in case!

[Boredguy]

Easymail, top right click Options

Click Contacts

Scroll down to Export contacts and click Export Contacts button which exports it as a csv file.

 

To import into 365 we told our staff to use Outlook and provided the attached guide.

Importing_Contacts_and_Calendars.pdf

[witch]

Easymail, top right click Options

Click Contacts

Scroll down to Export contacts and click Export Contacts button which exports it as a csv file.

 

To import into 365 we told our staff to use Outlook and provided the attached guide.

Thanks for the info about exporting contacts but our staff don't use Outlook unfortunately.

[edutech4schools]

Not using RM anymore but look in settings for extract contacts as csv.

 

I got all staff to do the same as you when we moved to Google apps for Ed. Out of 5 schools I had to help 1 teacher.

[edutech4schools]

just found this in my notes

 

Login to your old Easymail

 

Click ‘Options’

 

Click ‘Contacts’

 

Click ‘Export Contacts’ which should download a file to your computer.

[Boredguy]

Ok, In Office 365 click on the "People" link at the top

Then click on the cog in the top right and select Import Contacts

[witch]

right,I have all the email passwords.

I have just been asked to create two new accounts on the network though. Is it easy to add those to the Office 365 account?

 

Will do the easymail thing next week (gulp)

Edited November 23, 2013 by witch

[plexer]

You log in to the Office 365 and just click the + symbol to add a single user.

 

Ben

[witch]

I have hopefully done the email migration following plexer's excellent instructions.

An hour in and it hasnt completed one email yet - how long is this going to take!!

 

Also, I have to explain how to migrate one user to the SLT as they are doing it themselves. Do they follow the same instructions or is there another way for individual email accounts?

Edited November 29, 2013 by witch

[witch]

Every single one failed.

This is the message:

We're having trouble connecting to the server for this account. Please make sure the server details are correct.

 

Please, @plexer @Boredguy anyone - can someone tell me what is wrong. It accepted the csv file which was as follows:

EmailAddress username password

[email protected] [email protected] password

 

 

Can anyone shed light on what on earth is going wrong? I have no idea

Edited December 2, 2013 by plexer