Cost cutting

[featured_spectre]

As everyone else here has stated, we are all experiencing budget cuts and budget difficulties, and I would like to post up here how to save on costs across the board.

 

Switching Office programs for pupils

 

At my school we realised how much we were actually being charged to have the site licence of microsoft office, and thought that the cost was far too high for what we needed. We only need Word, Excel, Powerpoint and Publisher) so we switched to the Open Office variant and have had no problems at all. The kids prefer it as they can do more animation wise than they could with MS Office.

 

Switching Image Editing programs for Art / Design

 

We used Adobe photoshop and had 9 licences in our school for our Art/Design dept, and it was the IT departments money that was being spent on any software. So we sold back the licences to adobe and gave back the media, and switched to GIMP, which as far as the teacher knows, is the same thing just without the magic wand tool.

 

Changing from Dance Ejay to a new program

 

Again the IT dept. was responsible for buying all softwares, so we sold back the licences for dance ejay to the company we got it from and switched to a program called Magix Music Maker Basic, which has a much more professional feel to it, and has better samples (although less of them). The children prefer it also as they can make and add there own samples to it.

 

Changing from Dreamweaver

 

In the IT dept we purchased dreamweaver at a high cost for a site licence, of which we found a suitable alternative. We sold back the licence and media to adobe and instead downloaded and installed KompoZer. Its a free WYSIWYG web editor and works on the same basis as dreamweaver. The children know there was a change but they didnt seem to mind as they could still edit there work without a problem.

 

Changing the 3d Design program

 

We used Cybermotion 3D designer for the children, which enabled them to do some modelling of there work for graphic design and IT. We since switched to using Google Sketchup, Sweet Home 3D and Design workshop light.

 

 

Doin all of this saved my department in excess of £8000 per year which is now being spent on upgrading the suites. I thought you may like to hear of some success stories of using free / open source software.

[dhicks]

I thought you may like to hear of some success stories of using free / open source software.

 

Probably also worth pointing out that open source software isn't just suitable as a stop-gap until you can afford something else, and isn't just a second-best replacement for the "proper" software you wish you had. I've just put some Edubuntu machines up in a couple of Y3 classrooms, and it is just so much more suitable for the task it is intended for - masses of stuff for the children to use, and masses more ready to be installed (er, when I get the network connection up there, anyway...).

 

--

David Hicks

[tech_guy]

To save money this xmas we've used used rubber gloves as ballons in the server room instead of the real thing.

[contink]

Much as I love belabouring the point but the key cost cutting measure at all my schools was moving to a small number of maintained CIS systems on a swaith of printers rather than the per classroom, clogged solid, slow, dust covered inkjets they used to have. £2k+ saving on the first year and £3k+ each year after that.

 

... that and hiring me instead of paying £35 an hour for an unnamed tech team to send a "near retirement" tech to work 3 times slower and fail to get anything working.

 

Moving to a helpdesk reporting system so issues are reported quicker and the next scheduled site visit then has the relevant parts ordered or the right tools for the job to hand rather than "surprise" time which still happens but less so. QED: less wasted time.

 

Plus getting heads to get proper advice on software pre-purchase, getting rid of softease before it became a must have, thus avoiding a £3,000 site license crazy bill... the list goes on but it all helps.

[yabbadabba]

Nice, this has been kept for future use

[featured_spectre]

I have a whole lot more cost savings on software if you want me to post up in the morning?

[featured_spectre]

Switching from XP to Linux

 

Other ways that we saved money was changing our learning inclusion suite from Windows XP to Edubuntu. We have downloaded a massive stack of software for it and have the children using it. They like it alot as its more fun for them to use.

 

Changing audio recording programs

 

We had purchased 60 licences for a program called "Record Pad Professional" and when we realised there was an open source program called Audacity, we immediately asked for a refund and chose to get that program. It saved us £800.

 

Changing our computer viewer

 

By this I mean that we used a program called Synchroneyes. It is a brilliant program, but when I noticed that there was a free program called iTalc which does the same thing, we downloaded that and haven't looked back since. We spoke with Smart who sold on our licence for us and we have been happy with iTalc since. We have had no problems and this saved us £700 per year.

 

Switching our video editing software

 

We had been using video impressions (which came with our webcams) and microsoft movie maker (both of which are complete crap!!) and changed to Avidemux which did everything we required whilst not being as CPU and RAM intensive as the other 2 programs. This served our purpose well and is a brilliant substitute for them.

 

 

 

Here is the list of download links for the free / open source software that we use.

 

Avidemux

Open Office

Edubuntu

iTalc

Audacity

GIMP

Magix Music Maker

KompoZer

Google Sketchup

Sweet Home 3d

Design Workshop Light

 

 

 

Switching to these saved my department a small fortune every year (infact enough to have a new server installed every year if we wanted too!!!)

[localzuk]

This is how we've cut some costs here:

 

Ensuring that any mice we replace are optical mice. The constant stream of mice balls going missing soon adds up - both in time and money.

 

Switched 1 classroom to thin clients - currently using Windows/Citrix but I think we should be trying an edubuntu install at some point.

 

Ensure all rooms have their power turned off at night, at the wall (we do this by having the power breakers in the rooms themselves, so just turn it off there at night). This prevents things like ATX power supplies starting themselves up or computers accidentally being left on.

 

We got rid of most inkjets in the school, now those depts that need printers have their own laser. So, cost per page has dropped significantly. (As has the amount of ordering of ink going on!)

 

I also looked at what we were paying for on our MS School agreement, seeing that we were paying for licenses for SQL server, and SMS server, without using either.

 

The final thing we did was to start following proper county rules and are now getting the full 3 quotes for everything, so instead of us buying everything from 1 supplier like we seem to have done in the past, we now shop around.

[dhicks]

Avidemux

 

Coudl also try Wax.

 

--

David Hicks

[PEO]

paint.net a favorite here

[teejay]

MS School Agreement: If you are on this, buy any extra PC's just after your annual renewal so you have the longest period before you have to report them on your agreement.

 

Purchasing: Force all of your large suppliers onto the Catalyst framework pricing. Not only do you get cheaper prices, but also free carriage whatever the size of order.

Also, get set up on their online purchasing portals and learn how to use it properly. One very useful feature on most big supplier websites is the ability to set up a catalogue of the bits you buy in most often, which makes it much quicker and less error prone.

[RabbieBurns]

Just downloaded and installed Ecofont ( Ecofont | Take a look at the Ecofont )

 

Looked a bit shady on the screen, but the printed result I can hardly tell the difference.

 

They claim it can save up to 20% ink.

 

Gonna test it for a while

[Hightower]

We've had Paint.Net installed here a while - nobody uses it so that's annoying me. People want to use Adobe Photoshop and because we only have 20 licenses this is a bit of a pain.

 

Music are really good for using Open Source software and are constantly requesting different bits and pieces.

[Michael]

And I think the area (not yet discussed) is what benefits will an upgrade bring, weighing up usefulness against cost. This could apply to hardware and software.

[featured_spectre]

MS School Agreement: If you are on this, buy any extra PC's just after your annual renewal so you have the longest period before you have to report them on your agreement.

 

Purchasing: Force all of your large suppliers onto the Catalyst framework pricing. Not only do you get cheaper prices, but also free carriage whatever the size of order.

Also, get set up on their online purchasing portals and learn how to use it properly. One very useful feature on most big supplier websites is the ability to set up a catalogue of the bits you buy in most often, which makes it much quicker and less error prone.

 

What we are trying to do is save money, not make Microsoft any more! On the schools agreement, having read it with a fine tooth comb, you MUST notify them within 3 months of getting a new PC, or else you are using the software illegally. We are trying here to save money for the school and the departments so that we can have more to spend on neccessities such as hardware and better equipment.

 

 

*EDIT*

 

Ecofont is good if you have MS Office 2007, otherwise it messes alot of stuff up. Plus it saves only around 5% on the printing at font size 12 and below, otherwise it just uses the same amount of toner/ink.

Edited December 18, 2008 by featured_spectre

[featured_spectre]

I used it in a previous school but the full version. The basic version does the same thing apart from playing the video's in it. But thats a mute point as its used for music not videos

[pagelad]

Im not sure if im downloading the right file, the version i keep downloading says its a 14 day trial?

[RabbieBurns]

Just downloaded and installed Ecofont ( Ecofont | Take a look at the Ecofont )

 

Looked a bit shady on the screen, but the printed result I can hardly tell the difference.

 

They claim it can save up to 20% ink.

 

Gonna test it for a while

 

Free eco-friendly font saves ink and toner ? The Register

 

Do they get all their stories from here?

[matt40k]

I always like when people find cheap\better solutions to current programs. New teaching guidelines have recommended a wide range of tools then just one, Microsoft. However, Microsoft is still the biggest, end off. You must make sure you still keep this demon, even if it's just to one room

 

I think ideally a thin client approach would be good, in the future perhaps a better switching approach might allow staff to use linux for say, music class, then switch to windows for the next ICT class.

 

I only hope this doesn't make people overnight replace MS Office with Openoffice etc, there is some differences and they need to be planned for. Most importantly, don't moan about the software when your lack of planning in your latest cost saving advance back fires in your face.

[moggy]

Not sure if anyone on this thread can confirm a bit I read somewhere but can't find again!

 

Under the Schools Agreement as I understood it you had to licence every 'computer' regardless of operating system (MAC, Linux as well).

 

Now the note I read suggested that Microsoft have changed the Schools Agreement such that you don't have to have CALS for boxes which are not running MS products.

 

If this is the case then linux thin clients would not need to be covered by Schools Agreement - this could be a significant saving as the use of thin clients grows.

 

The saving goes someway to offset the ridiculous price of Citrix!

[featured_spectre]

I always like when people find cheap\better solutions to current programs. New teaching guidelines have recommended a wide range of tools then just one, Microsoft. However, Microsoft is still the biggest, end off. You must make sure you still keep this demon, even if it's just to one room

 

I think ideally a thin client approach would be good, in the future perhaps a better switching approach might allow staff to use linux for say, music class, then switch to windows for the next ICT class.

 

I only hope this doesn't make people overnight replace MS Office with Openoffice etc, there is some differences and they need to be planned for. Most importantly, don't moan about the software when your lack of planning in your latest cost saving advance back fires in your face.

 

 

For each program we have replaced, all students and staff who have used them, have stated that they much prefer the use of the "new" programs compared to the old programs. They asked for copies and I freely gave it too them, which I would not have been able to do with licenced software. As for music tech, we have now switched it over to ubuntu studio which does more than we need it too in terms of music editing and creating!

[localzuk]

On the schools agreement site, it still says "Organisation-wide coverage is required. All of the eligible PCs in the participating school(s) must be included. Where multiple schools are covered, a list of participating schools is required"

[powdarrmonkey]

Implying that you must license a PC that you don't intend to use it on? That can't be right, surely

[localzuk]

Implying that you must license a PC that you don't intend to use it on? That can't be right, surely

 

Yup, that's always been the case with the schools agreement. The only ones you don't have to license are ones that are permanently out of action, or those that are incapable of running windows. (or in the concept of terminal services, can connect to the server).

[featured_spectre]

thats how they can sting so much money in licence agreements!