Pupil and Staff Leavers - Server Account Maintenance

[Aqua]

I hope this is posted in the right area (apologies if it isn't).

 

Are there any official rules/regulations that dictate the period that data/user accounts have to be kept for in respect of pupils and staff members who leave the school?

 

I really want to keep the system clean of old accounts and data but don't want to simply delete stuff if that is not correct!

 

Thank you for any guidance.

 

Regards

Henry

[Fazza]

Check with your exams department on how long you need to keep their user areas in case exam boards need to re examine any coursework etc.

[robjduk]

I bought a QNAP NAS with about 8TB for around £400 and just dump the lot on that every year for about 6 months. Not aware of the legal requirements and just do it as a little service really.

[forkies]

I buy a usb hdd every year, and at the end of August put all the leavers for that academic year (documents) on it. Then it goes in the safe. I keep accounts disabled on the system for 6 months, this is so if there is any reason for accessing the users school email account (looking info up for replacement staff or child protection related) I can do it quickly without having to do a restore from backup. I also put the scans of student files on the hdd too, then label it and it is will be destroyed after 7 years (I think that is our requirement for student files legally).

[ITGURU]

Student AD accounts are deleted at end of august, but user area's are archived (have the last 5 years worth) and emails are exported for 1 year in case anything needed then deleted.

Staff accounts disabled , user area archived and emails exported just in case needed.

[MrFrostmaul]

Student AD accounts are deleted at end of august, but user area's are archived (have the last 5 years worth) and emails are exported for 1 year in case anything needed then deleted.

Staff accounts disabled , user area archived and emails exported just in case needed.

 

Would you know a way of achieving so,liar with users in office 365 wined rive and mail. Currently keeping heir account there for a year after left but disabled?

[GRitchie]

If I'm not mistaken, I think you have to keep user data for a minimum of a year.

[manc_techie]

@Frostmaul with Office365 I haven't found a way to archive OneDrive but I convert mailboxes to a shared mailbox