buzzard Posted March 12, 2019 Posted March 12, 2019 It is a bit of a minefield, I cant find nor has anyone returned my calls from MS to clarify the exact definition of who needs to be counted as FTE. You'd think this would be well documented and posted on a website somewhere!
localzuk Posted March 12, 2019 Posted March 12, 2019 200 hours per year was the old count - that changed some years back and shouldn’t be used as the gauge now. I can’t recall the current metric. I just redid our count for renewal. I went through the staff list in SIMS - if they have a PC logon, they get counted. That didn’t include agency cover staff though. We haven't been told any different by any supplier we've had pricing off - in fact, it was confirmed as 200 hours plus use a computer for their job (so don't include cleaners, canteen staff, people who just have an email account etc...) last year for us. Where are you getting the info that it changed?
3s-gtech Posted March 12, 2019 Posted March 12, 2019 https://www.phoenixs.co.uk/microsoft-licensing-ees-changes/
atcoates Posted March 12, 2019 Posted March 12, 2019 (edited) We've taken this to read anyone that uses a computer for under 200 hours a year doesn't need to be counted. I think this is the most recent document and it says... 6.1 Defining Institution’s Organization A school may choose not to include any departments or other defined user groups where the Qualified Desktops in that department or user group only utilise non-Microsoft software or where all utilised Microsoft software is fully licensed under an alternative licence agreement. The Eligible School must define such departments or user groups in their enrolment agreement. Where the school chooses not to enrol defined user groups, any faculty and staff in such user groups (who are not counted under the Enrolment) may still access Qualified Desktops and run the licensed software under the Enrolment to fulfil administrative or teaching obligations in other departments or where they act as temporary cover in such department. Where such Faculty and Staff’s use of Qualified Desktops is for teaching purposes, it must not exceed 200 hours per year. Non-teaching staff whose role requires only infrequent use of the Qualified Desktops would be permitted to access the Qualified Desktops and run the licensed software for the purpose of administration. Administration includes the use of the school management information system, the school virtual learning environment, the school email system and or the school intranet/internet access systems. 9 Infrequent use is defined as less than 20% of that person’s time requiring use of the technology on a shared device which is not assigned to them. For the avoidance of doubt, non-teaching staff using an assigned device (i.e. a device specifically allocated to an identified member of staff and not licensed under other arrangements) will need to be counted if they are to run the licensed software. https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/493283/Microsoft_memorandum_of_understanding.pdf Edited March 12, 2019 by atcoates 1
atcoates Posted March 12, 2019 Posted March 12, 2019 From memory the wording changed subtly as it used to read anyone that was employed for over 200 hours a year and used a computer had to be counted.
mavhc Posted March 12, 2019 Posted March 12, 2019 Easier to deploy linux than to try to parse MS licencing. Does MS software include MS software on other computers/phones?
localzuk Posted March 12, 2019 Posted March 12, 2019 https://www.phoenixs.co.uk/microsoft-licensing-ees-changes/ That is for EES - not OVS-ES, they are slightly different schemes.
jmak Posted March 12, 2019 Posted March 12, 2019 That is for EES - not OVS-ES, they are slightly different schemes.[emoji25] It's been said before (possibly by me), but how in $deity's$ name are we supposed to be certain that we've got our licensing right?
synaesthesia Posted March 12, 2019 Posted March 12, 2019 Trust your licensing provider; keep everything in writing, if there's a problem the school would have no issues as MS would start whinging at the provider.
mavhc Posted March 12, 2019 Posted March 12, 2019 Not like anyone comes round to investigate either, they're quite nice about it all, just ask you to pay what you should have been paying in the first place
Boredguy Posted March 12, 2019 Posted March 12, 2019 [emoji25] It's been said before (possibly by me), but how in $deity's$ name are we supposed to be certain that we've got our licensing right? If you have less than 1000 FTE, then you are on OVS-ES. EES is only for 1000+
Andycat Posted April 29, 2019 Posted April 29, 2019 We've taken this to read anyone that uses a computer for under 200 hours a year doesn't need to be counted. I've just been told this too, they have to use a qualifying faculty machine for more than 200 hours, not be employed more than 200 hours.
Cat_Jam148 Posted May 14, 2019 Posted May 14, 2019 I've just been told this too, they have to use a qualifying faculty machine for more than 200 hours, not be employed more than 200 hours. I'm just doing our renewals now - is this correct? I keep hearing mixed opinions...
Andycat Posted May 14, 2019 Posted May 14, 2019 I'm just doing our renewals now - is this correct? I keep hearing mixed opinions... It's what a reseller told me. Who really knows?
mavhc Posted May 14, 2019 Posted May 14, 2019 It's what a reseller told me. Who really knows? Not microsoft, that's for certain
atcoates Posted May 16, 2019 Posted May 16, 2019 I'm just doing our renewals now - is this correct? I keep hearing mixed opinions... That's the calculation we've been following for a few years now.
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