email disclaimer footer

[RabbieBurns]

our email system doesnt append any disclaimer or such to any emails sent from school email accounts.

 

I was considering adding my own, just in case.

 

Should i bother?

 

Does anyone have a template text i could copy from?

 

Also, I have 4 different accounts set up in outlook. Is it possible to just set up a footnote for one account?

[EduTech]

Unless otherwise agreed expressly in writing this email is to be treated as confidential and the information in it may not be used or disclosed except for the purpose for which it has been sent.

 

Please notify the sender immediately by email or the ICT Service Desk at [email protected], if you have received this email by mistake and delete this email from your system.

 

Maybe something along the lines of above.

Grumbledook might be the best person to answer your question though, as i think he is more clued up on the situation

 

Personally i think it might be worth putting some disclaimer on the bottom of your email's

 

James.

 

Template of one i know is used in some school's

 

The contents of all e-mail and any attachments are strictly private and confidential and may contain information which is subject to legal privilege. Such e-mail may not be used or disclosed under any circumstances by anyone who is not a named recipient. Please return the e-mail if you are not the intended or named recipient. Unauthorised use of the email or its contents is prohibited and may be unlawful. Incoming and outgoing e-mail is subject to continuous and ad hoc filtering, scrutiny and reporting. The school accepts no liability whatsoever for any damage, loss or expense arising from this e-mail and/or from the accessing of any files attached to this e-mail. This e-mail may not necessarily reflect the views or intentions of Bryandale Primary School or its governing body, who therefore does not accept any liability whatsoever for any claims, loss or damages of whatsoever nature, arising directly or indirectly, as a result of the reliance on such information by anyone. Unless the intention to contract has been expressly manifested in this message by a duly authorised representative of the school, this message shall not be construed as a solicitation to contract nor an offer or acceptance of any contractual obligations.

 

The addressee's address will not be disclosed to others for commercial intent.

Please notify the school should you not wish to receive e-mail from the school.

Edited December 28, 2008 by EduTech

[actech]

I have our system (exchange 2003) set up so that we have a standard disclaimer added to all outbound emails, regardless of the user. That way we guarantee that it is attached. If anyone wants a copy of the script let me know

[jcollings]

Some interesting info and advice here

 

Email notices and email footers | OUT-LAW.COM

 

Particularly with regard to how much (or more interestingly how little) legal weight these things carry.

[rh91uk]

If anyone wants a copy of the script let me know

 

yes please, actech

 

cheers

[maniac]

rather than half a page of disclaimer, ours simply says the full name and address of the school and the fact we're a charity with our charity registration number and then a simple 'if you've received this message in error please notify [email protected] and remove it from your system.'

 

We think that's all that's necessary, if you have one that's too long people just see it as an annoyance.

 

Mike.

[joe90bass]

We have the following on all outgoing mail, (it could do with shortening a bit!) as we use Exchange 2007 it's a simple matter of adding a transport rule

 

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you have received this email in error please notify the system manager. Please note that any views or opinions presented in this email are solely those of the author

and do not necessarily represent those of Maesteg Comprehensive School. The recipient should check this email and any attachments for the presence of viruses.

Maesteg Comprehensive School accepts no liability for any damage caused by any virus transmitted by this email.

 

If you feel that this message is in any way offensive, please forward the entire message to [email protected]

 

[actech]

yes please, actech

 

cheers

All yours, instructions are in there!

AddDisclaimerToExchange.zip

[EduTech]

Thanks

 

Warning: dont use IE8 to download it, as it just corrupts

 

Cant see the instruction's though, sure it's not too difficult

 

James.

[GrumbleDook]

If you are doing it from a legal perspective then I tend to point people towards Outlaw as they have it spot on, but if you are doing it from a preventative measure to limit damage should anything get out, then the disclaimer is the last part of the whole email policy.

 

1 - Educate all users that email is visible during travel and can / may be intercepted (treat it like a postcard).

 

2 - Educate all users that the sharing of emails without prior consent of all parties is a bad thing ™. (You wouldn't share bank statements, medical notes or personal letters ... the fact that it is electronic makes little difference)

 

3 - Encourage people to think before pressing send. (Arrgghhh ... did I really send that email to the Head telling him that the school dinners are rubbish and that Jamie Oliver couldn't even save them?)

 

4 - The email footer can server numerous functions, from disclaimer ("oops ... if this email was not meant for you and you have it then let the IT guys know and they will sort it out ... also, please delete and forget you ever had it!") to marketing ("Deity High Academy is a leading light in the use of Gluons in education andmore infomation can be found at www.alberteintein.ru")

 

5 - and then start the education process again ... continue for a few years ... and then relax because a new system has been invented for people to pass info around and lose it!

 

Pretty much sums it up from my point of view ... anyone think anything needs changing slightly?

[actech]

Thanks

 

Warning: dont use IE8 to download it, as it just corrupts

 

Cant see the instruction's though, sure it's not too difficult

 

James.

 

Sorry, My mistake.

 

basically you edit the 'eventsinkscript.vbs' file on lines 3&4 to add what you want to say in the disclaimer. There are two, one for html emails and one for plain text. Once you have changed it to suit your situation just place it somewhere on your email server and run the disclaim batch file. If worst comes to worst there is also a batch 'undisclaim' that reverses the action.

 

It is a handy script and I can't take credit for the creation of it. It was amongst a collection of tools & scripts that was left on the server by another tech.

[EduTech]

I knew grumbledook would be the best person to answer this kind of questions thanks GD.

 

@atech cheers for clearing that up, something i've been looking at for a while

 

 

James.

[Oops_my_bad]

Sorry, My mistake.

 

basically you edit the 'eventsinkscript.vbs' file on lines 3&4 to add what you want to say in the disclaimer. There are two, one for html emails and one for plain text. Once you have changed it to suit your situation just place it somewhere on your email server and run the disclaim batch file. If worst comes to worst there is also a batch 'undisclaim' that reverses the action.

 

It is a handy script and I can't take credit for the creation of it. It was amongst a collection of tools & scripts that was left on the server by another tech.

 

Will this work on exchange 2003?

[EduTech]

Will this work on exchange 2003?

 

Yes it will work for exchange 2003 i belive that's what it was created for anyway.

 

James.

[actech]

Exchange 2003 is what I'm running.

[srochford]

our email system doesnt append any disclaimer or such to any emails sent from school email accounts.

 

I was considering adding my own, just in case.

 

Should i bother?

 

 

In a word, no!

 

Grumbledook and others explain it better but basically there is no real point in legal terms - all it does is serve to annoy people or make them laugh at you (eg the one in this thread is typical "this message does not represent the views of this school" looks pretty stupid when sent in an official mail from the head, business manager etc establishing a contract)

[rvdmast]

If i have 2 exchange servers, one of them making the actual connection to the internet, the other just hosting the student mail boxes, will i have to install this on both servers?

 

Or, the other way around, if i just install this on the staff exchange server will it append the disclaimer only to staff email?

[actech]

I was under the assumption that it appends the disclaimer to the email on the way out of the system. I can't say however whether it will do that if the student exchange is just using the staff exchange as the gateway to the net.

 

I would just try installing it to the staff server and run a few tests to see what happens. If possible could you post the results here?

[dalsoth]

Hi guys, i searched for email disclaimers for exchange and found this thread. I downloaded the script kindly supplied in this thread and have had no luck getting it to work on our Exchange server. We are using Exchange 2003. I ran the script from a folder on the Exchange server and had the dos box appear and disappear quickly. After that i tested a few emails from outlook after restarting it and there was no sign of any disclaimer.

 

Does the server need a reboot? I tried restarting a few exchange services just in case as it was early enough that no teachers were in school yet but had no joy when testing mail again.

 

Any suggestions?

 

I looked at part of the disclaim.bat file and it mentioned C:\Program Files\Exchsrvr\Scripts\EventSinkScript.vbs

 

I checked and there was no Scripts folder in this location so i even created it and added the 4 files to it and ran it again from there with no luck.

 

Any help would be appreciated as we have no funds to purchase additional software at the moment.

[Dom_]

From what i understood reading, the scripts adds them for outgoing mail when it passes through exchange, so you won't see it in your outbox. Were you testing with your own external email address?

[dalsoth]

I tested by sending mail from my school outlook client to 2 external web based mail accounts i use. One was hotmail, the other was googlemail. Neither saw any disclaimer.

[Dom_]

No idea then I'm gonna have a play with it later too - will let you know how i get on...

[dalsoth]

Thanks, would appreciate the feedback.

[SteveBentley]

In your template, make sure it starts with

 

--

 

or similar, so that:

 

a) Any competent mail client will not bother to quote that part of the message in replies

 

b) It will be ignored when sending commands to the likes of majordomo and listserv systems