[sims] Removing Staff Codes

[SJ98]

Hello,

 

When a staff member leaves, they become a leaver on SIMS. But when a new staff member joins that has the same staff code, we can't give it to the new person as the leaver still has it. I know that you can change the staff code, but I believe they do not want to do this in my workplace.

Is there a way you can just simply remove the staff code? Each time I try to remove the staff code from a leaving staff member, the box appears red and it will not let me save the record.

[SpreadsheetJockey]

You could change the staff code for the leaver - thus freeing it up for the new staff member?

 

In general though, I would not call this ideal practice - other IT systems may use the staff code as a unique identifier, and you could accidentally cause issues with historical records or permissions. I wouldn't say this is likely, but with random web apps that people buy, that somehow still need a csv upload to function... who knows. I tend to treat the staff code in the same way as a student admission number, just to be sure.

[SJ98]

My workplace does not want to change the staff code for the leaver. I think they would be happy if it was removed altogether, but not changed into something different.

[Sylv3r]

I'm not sure if it's possible to remove completely. I've always had to call it something like XXAF

[3s-gtech]

They may not want to change the old staff code, but they may have to do so. We have never managed it any other way (we also use X or XX as an ex-staff indicator). I have never found it to interfere with anything important.

[SJ98]

Thanks for the reply - I didn't think that it was possible but I just thought I would ask. I did say to my employer that we can add different codes to their records, such as the one you have provided, but for some reason that they don't really want to explain, they will either have it removed completely or keep it as the original.

 

We rely on the staff codes quite a bit here, they're almost callsigns!

[Shaner88]

Go to Focus --> Person --> Manage Classroom staff. You can remove staff codes for leavers provided the code is not used on the timetable in the current academic year

[SJ98]

Hello,

 

I did try this previous to your suggestion, but when I try to remove it, it shows a red box in the staff code. These people I am trying to remove the codes from haven't been on roll for a number of years - so I don't see how they should be in the timetable for this academic year.

[Shaner88]

Don't actually open the classroom staff record. Just select it from the browse screen in Manage Classroom Staff so that it is highlighted, then click on the "Remove" icon at the top and select "Remove all assignability"

[SJ98]

Hi again,

 

Thank you so much for this information - this is exactly what I was looking for!