knelmes Posted January 26, 2018 Posted January 26, 2018 Hello We have recently moved from Bromcom to SIMS. Is it just us who finds the emergency alert a bit useless? It seems that the people receiving the alerts need to have the home page open and they only get an alert when the page refreshes - the default seems to be 5 minutes and I can't change it (greyed out). This is supposed to be an emergency alert, not a 5 minutes later alert. Is there a way to make this decent? Or is there an alternative system we could use? (*cough* free would be nice*cough*) To be clear, we want a button a teacher can press that sends a message instantly to 2 or 3 computers so an on-call member of staff can be dispatched.
matt40k Posted January 26, 2018 Posted January 26, 2018 Like everything with Capita, you need to buy a bolt-on. Believe if have InTouch it'll send an email message \ text which "instant"
jdsa Posted January 26, 2018 Posted January 26, 2018 Tools > Setups > Emergency Alert is where I can select which staff receive emails/texts. But we have InTouch, so if matt40k is right, you might not have this option.
ChrisH Posted January 26, 2018 Posted January 26, 2018 Tools > Setups > Emergency Alert is where I can select which staff receive emails/texts. But we have InTouch, so if matt40k is right, you might not have this option. I just had a look and we don't have InTouch and the only option is internal messaging.
forkies Posted January 26, 2018 Posted January 26, 2018 If you have netsupport notify you can setup a hot key combo for emergency alerting staff. 1
Al_NetSupport Posted January 28, 2018 Posted January 28, 2018 Thanks @forkies - if it helps you can find out about NetSupport Notify from here - it’s a really low cost school alerting solution designed to support lockdown policy etc . http://www.netsupportnotify.com/educ.asp
dapaulio Posted January 28, 2018 Posted January 28, 2018 I second net support notify. Recently implemented here as part of the lockdown policy. 1
DSapseid Posted January 30, 2018 Posted January 30, 2018 I have netsupport notify to enable the pastoral team and reception to message staff to ask them to send a student down, is great. I have also written a little VB app that when the button is pressed it sends an email to an ipad which is held by the person on 'Parking' (naught kids get taken out of lessons and put somewhere else). Works really well and simple to use. I couldnt get the app to send nicely to a O365 account so i setup a SMTP relay on a server and it works great. It takes the staff's username and the location (taken from the computer name) and displays this in the email.
PhilNeal Posted January 30, 2018 Posted January 30, 2018 Interesting - how will you cope with GDPR requirements to list every data item you have on a child? I would have thought this sort of thing would be high up on the list of info that will be required.
matt40k Posted January 30, 2018 Posted January 30, 2018 Surely it will be on the action of the alert Phil. The alert surely will just have room, staff member and time. So it won't be recorded against the child because no child name is on the alert.
DSapseid Posted January 30, 2018 Posted January 30, 2018 Yes as Matt says it doesn't record the child, when the staff member arrives at the room they find out who it was for and records it on the log which is then transferred into SIMS as a behaviour incident.
matt40k Posted January 30, 2018 Posted January 30, 2018 Speaking of GDPR, I'm looking forward to how SIMS is going to handle the right to erasure. Not saying it keeps everything, but when you're measuring history in generations you know you've database is going to shrink 1
jdoyle Posted January 30, 2018 Posted January 30, 2018 Speaking of GDPR, I'm looking forward to how SIMS is going to handle the right to erasure. Not saying it keeps everything, but when you're measuring history in generations you know you've database is going to shrink does the right to erasure apply to data in SIMs? https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/
matt40k Posted January 30, 2018 Posted January 30, 2018 I’m no legal expert, but could you explain to me a lawful reason why you are storing the full history of a student who left say 15 years ago? Then repeat that question but rather then an individual, for everyone who’s be through the school system. Isn’t bulk storage/processing frond upon nowadays? I can imagine staff/parents who return to the school not wanting folks to find out about minor instances that happen when they were a pupil at the school, invoking the right to forget for example. Again, no legal expert. Just curious how it’s going to be dealt with, we’ve being asking for this for years and years - got to be over 6 years now (also glad to be in the non-education, B2B market now so it’s a lot easier lol)
tinkerbotsict Posted January 30, 2018 Posted January 30, 2018 Primary school shouldnt store but should pass info to secondary school if they don’t go or leave the country etc data must be given to LA to store. Statutory requirement is from birth to 25 to have a student record/data which should eventually be stored by secondary until 25 then destroyed that what we read in a nut shell
matt40k Posted January 31, 2018 Posted January 31, 2018 Problem is, data is copied, not removed. You've basically got legacy data iceberg slowly growing
jdoyle Posted January 31, 2018 Posted January 31, 2018 I’m no legal expert, but could you explain to me a lawful reason why you are storing the full history of a student who left say 15 years ago? Then repeat that question but rather then an individual, for everyone who’s be through the school system. Isn’t bulk storage/processing frond upon nowadays? I can imagine staff/parents who return to the school not wanting folks to find out about minor instances that happen when they were a pupil at the school, invoking the right to forget for example. Again, no legal expert. Just curious how it’s going to be dealt with, we’ve being asking for this for years and years - got to be over 6 years now (also glad to be in the non-education, B2B market now so it’s a lot easier lol) there's a difference between clearing out old data no longer needed (a data principle) and the right to erasure. The latter is the right of an individual to request erasure of data relating to them. Most data in SIMS for students is stored as a result of legal obligation. While a student is at the school, they have no right to erasure. This compares with an account on say Facebook where the reason for lawful processing is different and a right to erasure exists. The issue isn't a new consideration brought on by the GDPR as the DPA requires the same data principle to be adhered to.
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