ESS Agreement

[ful56_uk]

hello

 

if i want students to access exchange and sharepoint from home, what do i need to licence them for. external connector? student option core cals?

 

Microsoft licencing does my head in

 

mark

[teejay]

They are provided free of charge for students/staff/parents etc on ESS as long as you have the appropriate core cals. See http://download.microsoft.com/download/b/b/5/bb584cad-99cb-4f13-97c2-1f1cf7d42fba/AcademicGrantLetter-externalconnector.DOC

[ful56_uk]

So I've put on enterprise cals for x amount of staff and thats it?

 

Is this current bearing in mind it's from 2006?

Edited April 30, 2012 by ful56_uk

[Mike_H]

That document pre-dates ESS. If the end user has a "User" CAL then they can access the Exchange/Sharepoint from anywhere. External connectors are for non-staff.

 

Mike

[ful56_uk]

so with ess then because you licence fte staff are covered but students are not because they dont have a user cal?

[teejay]

Students are covered and so are parents, the only time you have to buy an additional CALs for students is if they have a machine dedicated solely for their own use or they are installing software on their home pc.

[Mike_H]

Ess is calculated using the staff numbers but then the individual products are licensed seperately.

 

If you have an Organisation-Wide Core CAL then you're fine :-)

[paulnharris]

Students accessing services from home e.g. Exchange/SharePoint are not covered under the FTE count on an EES agreement. You can either purchase Student CAL's or (if its more cost effective) you can purchase an external connector (NB: An Windows Server external connector is also required)

The letter from 2006 referred to in an earlier post alludes to the fact that once you cover Students (either by CAL or external connector) you can also provide access to parents as well

[teejay]

Students accessing services from home e.g. Exchange/SharePoint are not covered under the FTE count on an EES agreement. You can either purchase Student CAL's or (if its more cost effective) you can purchase an external connector (NB: An Windows Server external connector is also required)

The letter from 2006 referred to in an earlier post alludes to the fact that once you cover Students (either by CAL or external connector) you can also provide access to parents as well

 

That's the opposite of what we've been told by Microsoft, who have specifically told me that students, parents and staff are covered for external access under EES, the only time you have to buy the external connector is if you are offering sharepoint/exchange to those outside the organisation.

[ful56_uk]

how I love Microsoft licencing

[paulnharris]

hmmm, I am a Microsoft account manager (in the Education team here at MS HQ) so I'll take that offline with you to see where the miscommunication is....

 

However here's the EES program guide take on this;

Although you report a faculty/staff FTE employee count when submitting your annual order, all institution-owned or leased devices are licensed to run all products you choose to license organization-wide, during the subscription year. Any new faculty or staff members added to the participating organization during the year are licensed to use the devices running the licensed products.

Your students can also use the licensed product on institution-owned or leased devices located in classrooms or open access labs within your defined organization. To license your students to run products on a device the student either personally owns or is institution-owned and is assigned to an individual student for their exclusive use, you can enroll in the Student Option (see The Student Option).

 

So, Staff & Students are covered within the school but Students accessing from home 'on a device they personally own' are not. (staff are covered at home under the Software Assurance Work at Home rights)

[ful56_uk]

ok so what does the student need to be licence with? external connectors? core cals pack?

[MYK-IT]

 

So, Staff & Students are covered within the school but Students accessing from home 'on a device they personally own' are not. (staff are covered at home under the Software Assurance Work at Home rights)

 

That is what we were advised before going with OVS-ES a few months back.

Staff/Students covered within the school, additional CALS purchased for Staff remote access and if in the future we expand to remote access for students we would have to purchase the required amount of (student) CALS.

Edited May 2, 2012 by MYK-IT

[paulnharris]

you can choose, either

component CAL's (Win Svr, Exchange Svr etc)

CAL bundle (Core CAL, ECAL)

or external connector

your reseller will be able to work out which is cheapest based on the number of students & the services you're providing