FN-GM Posted January 28, 2011 Posted January 28, 2011 Hi, I am just wondering, what do you guys put on your e-mail disclaimers. What do you cover? How do you word it? Maybe you could post yours here? Thanks
Sylv3r Posted January 28, 2011 Posted January 28, 2011 Help protect our environment by only printing this email if absolutely necessary. The information it contains and any files transmitted with it are confidential and are only intended for the person or organisation to whom it is addressed. **** takes reasonable precautions to ensure that all emails are virus free. However, we do not accept responsibility for any loss incurred as a result of viruses we may transmit and recommend that you should use your own virus checking procedures.
vikpaw Posted January 28, 2011 Posted January 28, 2011 Just corrected typo in thread title. I like Sylv3r's, it's short and to the point. We don't use one here, but that is the kind of thing i would want. I've seen really long versions that go on about, if you are not the intended recipient you are expected to destroy this email immediately and cannot reveal the contents and all that jazz. Twoddle!
Cools Posted January 28, 2011 Posted January 28, 2011 Please do not print this e-mail unless absolutely necessary - SAVE PAPER NOTE: The information contained in this e-mail is intended for the named recipient(s) only. It may also be privileged and confidential. If you are not an intended recipient, you must not copy, distribute or take any action in reliance upon it. No warranties or assurances are made in relation to the safety and content of this e-mail and any attachments. No liability is accepted for any consequences arising from it.
teejay Posted January 29, 2011 Posted January 29, 2011 ------------------------------------------------------------------------------------------------------- Help protect the envionment by not wasting electricity sending emails with stupid disclaimers at the bottom. 3
imiddleton25 Posted January 29, 2011 Posted January 29, 2011 legal advisor made us use this This email is intended only for the addressee named above and the contents should not be disclosed to any other person nor copies taken. Any views or opinions presented are solely those of the sender and do not necessarily represent those of The **** School unless otherwise specifically stated. As internet communications are not secure we do not accept legal responsibility for the contents of this message nor responsibility for any change made to this message after it was sent by the original sender. Although we scan attachments we advise you to carry out your own virus check before opening any attachment as we cannot accept liability for any damage sustained as a result of any software viruses. The ***** School is a company limited by guarantee registered in England under number *******. Registered Charity No. ****** Place of Registration. England & Wales Registered Office. ************** Tel. 019 Fax. 019 Website www
Sylv3r Posted January 29, 2011 Posted January 29, 2011 The one thing about disclaimers is you often ask people not to print e-mails to save toner and paper and more often than not they still will ! With the disclaimer included, an e-mail often goes over two pages wasted more ink and paper than you would have done with out it! We use e-mail for staff as the main method of communication, and have cut down on the amount of messages left within staff mailing trays - however the odd member of staff still prefers to print nearly every e-mail they receive just so they can have it on their desk as a way of a "to do" list.
CAM Posted January 29, 2011 Posted January 29, 2011 You need to show them how to use Follow Up in Outlook then.
vikpaw Posted January 29, 2011 Posted January 29, 2011 The one thing about disclaimers is you often ask people not to print e-mails to save toner and paper and more often than not they still will ! With the disclaimer included, an e-mail often goes over two pages wasted more ink and paper than you would have done with out it! We use e-mail for staff as the main method of communication, and have cut down on the amount of messages left within staff mailing trays - however the odd member of staff still prefers to print nearly every e-mail they receive just so they can have it on their desk as a way of a "to do" list. True story! Couldn't we have an e-disclaimer, so it's just a simple hyperlink, perhaps to the school website: this is the disclaimer for our emails. If you're on email, most likely will have internet access, and it's not like you expect people to read the disclaimer, it's just there in case something goes wrong and you can say, well i told you not to believe it! It's about as useful as the terms & conditions tick box when installing software.
john Posted January 30, 2011 Posted January 30, 2011 ________________________________________ This E-mail and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, you must take no action based on them, nor must you copy or show them to anyone; please forward to: postmaster@*ourdomain* and highlight the error. Every effort has been made to ensure that this message (and any attachment) does not contain a virus or Trojan Horse, but you are advised to virus check any attachment before opening it. *School* cannot accept any liability for damage as a result of a virus being passed on, or arising from alteration of the contents of this message by a third party. ________________________________________ *School* is a registered Charity No: *Charity Number* *School Address* Tel: *School Phone* | Fax: *School Fax* ________________________________________ Visit the College's Website at *website address* That is in tiny font and in grey at the bottom of all emails so doesn't take up that much room. It automatically apply s to all outgoing emails using a transport rule in Exchange. The same rules also add, to meet LA policy, your name, job title and establishment from Active Directory so that every email is identifiable. Students emails have a similar thing but state the are a Student at the establishment so no trying to hide that your not one
glennda Posted January 30, 2011 Posted January 30, 2011 Ours says This e-mail and any attachments are confidential and intended solely for the persons addressed. We are sorry if the e-mail has come to you in error. Please reply to advise us but you should not read it, copy it, show it to anyone else nor make any other use of its content. The Weald takes steps to ensure e-mails and attachments are virus-free but you should carry out your own checks before opening any attachment. Any views or opinions expressed in this message are those of the individual sender and not necessarily those of the School. The use of email is monitored and recorded. And then we have our LEA disclaimer aswell.
PiqueABoo Posted January 30, 2011 Posted January 30, 2011 (edited) Dear Miss Guided, Thank you for your recent e-mail. Having read several paragraphs of sensitive information about someone I don't know I finally reached the paragraph at the end informing me the message was confidential and only to be read by the addressee. I must confess I was a little worried about how I might erase the information from my memory with little besides common kitchen implements to assist, but happily then realised that *I am the addressee* because it would not have been delivered to my mailbox otherwise. Nevertheless I'm not that interested in assertions about the psychological problems of a newly pregnant minor and and would have complied with your request to delete the mail, except it wasn't a request it was an order ("must") and I've never really been Army material. So instead I decided to contact the ICO and sent them a copy of your missive encrypted via a pre-arranged password - I understand they will be in touch with you shortly, or at least that's what my new journalist friend on the Daily Panic staff suggests usually happens in this type of case. Kind Regards, PiqueABoo --- Dear Miss Guided, Thank you for your recent e-mail. You apparently intended to send it to my ex-wife, unfortunately she is no longer in a position to respond.. --- Dear Miss Guided, Thank you for your recent e-mail concerning next years term dates. Could you please arrange authorisation for my husband to read it ASAP because he will have to book time off work to cover the inset days.. --- Dear Miss Guided, You asked me to cascade this mail to my team, but at the bottom there's a bunch of jargon in a barely legible small font saying I can't copy it it anywhere. Clarification please? --- Dear Miss Guided, Thank you for your recent e-mail, one where I am very obviously the recipient. Sadly, you only began your e-mail with "Hi," and lacking any form of telepathic ability I am unable to discern whether I am the intended recipient or not. --- Dear Miss Guided, Thank you for your recent e-mail apparently sent to me by mistake and forbidding me to divulge the contents. Although in this specific case I am willing to comply with that officious request and keep the text "Hi Bob, Here's the latest draft." confidential, Baillie Estates v Du Pont suggests that disclaimer may not apply to the interesting documents you attached to the e-mail so I have forwarded them to.. --- Dear Miss Guided, For the nth time: You accidentally sent it to a mail list with in excess of 30,000 subscribers! There is no [bleeping] way you will ever sweep that secret back under the carpet. It's public forever - deal with it! --- Dear Miss Guided, I deleted your mail as requested and categorically deny e-mailing your list of proposed redundancies to the subjects concerned via what is apparently an anonymous remailer located in the offshore tax-haven of... --- Dear Miss Guided, You have just sent me an e-mail explaining the school's policy in respect of [whatever], however your disclaimer explains that this may not represent the views of the school. Could you please clarify whether your explanation does in fact reflect the views of the school and might I suggest you use a pen and paper this time? Edited January 30, 2011 by PiqueABoo more..
rh91uk Posted January 30, 2011 Posted January 30, 2011 The information contained in this email may be subject to public disclosure under the Freedom of Information Act 2000. Unless the information is legally exempt from disclosure, the confidentiality of this email and your reply cannot be guaranteed. The unauthorised use, disclosure, copying or alteration of this message or any information contained within it is forbidden. It is intended for the addressee only. If you are not the intended recipient, please notify the sender immediately and delete the email from your system. The views expressed within this email are not necessarily the views or policies of *school*. E-mails are not considered a secure medium for sending personal information and may be at risk. Recipients should run anti-virus software before opening any attachments. All liability is excluded to the extent permitted by law for any claims arising from the use of this medium by *school*.
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