Office organisation

[Tom_P]

Hey!

 

I'm looking to reorganise our office.

 

I was hoping to get some ideas/inspiration from you guys on how your office is organised.

 

The kind of thing im looking for is how you categorise your cables, consumables, laptops\PC etc and how you store them.

 

I was also thinking of having some shelves dedicated to certain stage of repair, i.e. awaiting repair/inspection, repaired, to be recycled etc.

 

At the moment everything seems to be all over the place, so if i need a particular cable i am having to go through 5 or so big plastic boxes.

 

Then with our laptops we just put a note inside detailing its state. Which again can sometimes take a while to find the particular laptop I am looking for.

 

Thank you in advance!

[Guest Guest]

Hey!

 

I'm looking to reorganise our office.

 

I was hoping to get some ideas/inspiration from you guys on how your office is organised.

 

The kind of thing im looking for is how you categorise your cables, consumables, laptops\PC etc and how you store them.

 

I was also thinking of having some shelves dedicated to certain stage of repair, i.e. awaiting repair/inspection, repaired, to be recycled etc.

 

At the moment everything seems to be all over the place, so if i need a particular cable i am having to go through 5 or so big plastic boxes.

 

Then with our laptops we just put a note inside detailing its state. Which again can sometimes take a while to find the particular laptop I am looking for.

 

Thank you in advance!

I split our cables, keyboards and mice amongst 4 plastic boxes

 

1 for power cables

1 for network

1 for USB, display and audio

1 for keyboards and mice

Edited August 20, 2021 by Guest

[Rob_D]

We have a wall of racking in one of the server rooms with network cables sorted by length an color (and a bin for fiber patch leads ), and a set of crates for power, USB, audio and video cables.

For hardware we have a set of tamber units with drawers/shelves for mice, ram, SSDs, keybaords, etc.

[smurfomatic]

Set of racking shelves. One section for hardware: working, awaiting repair, strip for parts, scrap.

Middle section for miscellaneous stuff: keyboards, mice, extension leads, blank CDs & DVDs etc.

Last section: 6 Really useful boxes of cables - one for "kettle leads", one for laptop chargers etc, another for network leads and so on.

[jmak]

And for labelling the various states of (dis)repair:

https://www.ryman.co.uk/chinagraph-pencil-pack-of-12

 

Doesn't smudge like pen or fall off like post-it's

 

I separate power supplies by voltage so that I don't have to look through all of them every time

[MatthewL]

We have engineer shelves, collections for different days of week, in repair/3rd party, then cables are all in boxes based on colour and length, box of power, keyboards mice etc. Everything labelled with a reference to the helpdesk.

[DrBeaker]

And for labelling the various states of (dis)repair:

https://www.ryman.co.uk/chinagraph-pencil-pack-of-12

 

Doesn't smudge like pen or fall off like post-it's

 

I separate power supplies by voltage so that I don't have to look through all of them every time

 

One excellent tip someone gave me is masking tape - label the kit with masking tape. Works extremely well, I brought loads of it and it all gets used and doesn't fall off like post its or stickers/address labels.

[southhamster]

Brother labeller. The tapes are expensive but makes things look very professional. If you get the USB one you can import/design on your PC.

[Andrew_C]

One excellent tip someone gave me is masking tape - label the kit with masking tape. Works extremely well, I brought loads of it and it all gets used and doesn't fall off like post its or stickers/address labels.

PROVIDING you turn your repairs around fairly quickly. Masking tape leaves a nasty residue after only a few days.

[AM369]

Though we've not used it ourselves, using coloured circle stickers to place in the corner of a laptop is a good indicator. Green to say ready to use, amber needs fixing, red ootb etc.

 

We tend to organise by location i.e stack of laptops on against one wall are ready to go and ones stacked in another corner need to be prepped. We find we always start off with organised areas but after a while of using and new equipment arriving space seems to be more valuable

[DrBeaker]

Though we've not used it ourselves, using coloured circle stickers to place in the corner of a laptop is a good indicator. Green to say ready to use, amber needs fixing, red ootb etc.

 

We tend to organise by location i.e stack of laptops on against one wall are ready to go and ones stacked in another corner need to be prepped. We find we always start off with organised areas but after a while of using and new equipment arriving space seems to be more valuable

 

Green for good/done/sorted.

Red for damaged/needs repair.

Shelves sorted by in-warranty/out of warranty kit.

 

That's what I've used, works well.

[RetiredBut]

I'm curious if MathewL's post's reference to the Help Desk was indicating some sort of documentation of what is in storage? How is that handled?

[p858snake]

I'm curious if MathewL's post's reference to the Help Desk was indicating some sort of documentation of what is in storage? How is that handled?

 

I would say its the Job Reference Number as to why it's there. (Eg: Job1001 - Laptop ### won't turn on, Would have the job number marked on it)

[RetiredBut]

I would say its the Job Reference Number as to why it's there. (Eg: Job1001 - Laptop ### won't turn on, Would have the job number marked on it)

 

Okey-dokey, that sure makes sense, but then the question would be how the documentation at the Help Desk and the work station of the employee handling a given customer order would allow for a quick reference to the location of a given unit or part in the storage area, maybe? Rack numbers used? Shelf numbers? Numbers for racks and letters for shelves?

 

Would you have both hard copy and digital copy?

 

Just sort of curious, that's all. Ignore me if I'm off the main road on a dirt track nobody wants to be on.