Allowing Guardian Summaries as Administrator - Google Classroom

[ITGuyNW]

Hi all,

 

So we want Guardian summaries activated. I have attached guardian emails to the pupils and that has all worked however it seems Teachers have to manually switch on Summaries in their Classes for this to work. Is there anything I can do as Administrator to switch all summaries on? or will I have to get every Teacher to go into every class and turn them on?

 

Thanks

[Tech1]

Are you sure it's not already enabled by default. I've just checked mine (had a panic after seeing your question) and they are all already enabled.

[ITGuyNW]

Are you sure it's not already enabled by default. I've just checked mine (had a panic after seeing your question) and they are all already enabled.

 

Nope, not for us anyway. Had some enquiries as emails wern't being received by parents and found out the option in class settings wasn't enabled.

 

The only admin option I can see concerns the actual invite and removal of guardians, nothing for toggling the summaries to be created.

 

[ITGuyNW]

We've only very recently set ours up, so it may be a recent change for them to be off by default? Just wondering if there's an admin or GAM trick to get them on instead of hoping every teacher does it.

 

[jthompson]

The default behaviour depends on your organisation type.

 

From https://support.google.com/edu/classroom/answer/7017326

 

You can turn on or off guardian access for your domain. Default behavior is based on school type:

 

For K–12 schools, access is turned on.

For higher education, access is turned off.

 

In order to see the option enable/disable guardian summaries in a particular class's settings page, you'd need to be an admin (provided you've got "Only domain administrators" set in the guardians option in the Admin console ).

[ITGuyNW]

The default behaviour depends on your organisation type.

 

From https://support.google.com/edu/classroom/answer/7017326

 

 

 

In order to see the option enable/disable guardian summaries in a particular class's settings page, you'd need to be an admin (provided you've got "Only domain administrators" set in the guardians option in the Admin console ).

 

Yeah teachers can see the enable/disable guardian summaries in their class settings, however I'm after a big admin switch that turns them on for everyone.

 

The ability to invite guardians is there, and that's successful, however the summaries themselves seem to be a manual change and that's annoying.

[fiza]

Yeah teachers can see the enable/disable guardian summaries in their class settings, however I'm after a big admin switch that turns them on for everyone.

 

The ability to invite guardians is there, and that's successful, however the summaries themselves seem to be a manual change and that's annoying.

 

We have never found a way. We have always had to email teachers and tell them to enable summaries in their classroom.

[jthompson]

GAM can report the status of guardiansEnabled as part of the course info command, but it seems as thought guardiansEnabled is read-only in the API, so you won't be able to change it using the API.

 

https://developers.google.com/classroom/reference/rest/v1/courses

 

You could at least use GAM to compile a list of the courses that you need teachers to manually change that setting in.

 

Once that's done, I guess you could adjust the option in Admin to prevent any of them from turning it off again.

Edited June 10, 2020 by jthompson

[ITGuyNW]

Thanks! I'll email the teachers and after a period of time I'll generate the file and see who I need to chase up, cheers!

[Chaniel]

I enable it for all classes at the beginning of the year, the way we have our GC setup, an administrative account is tied to each year group which is added to all classes synced from SIMS as a teacher.

 

This allows us (IT Support) to easily see what the teacher is talking about in GC, without having to get them to add us to the class (or add ourselves via GAM). Once you have an account added to all classes, if you enable Guardian Summaries in one class, you get the option to enable it for all classes you teach.

You could quickly add yourself to all classes via GAM, enable guardian summaries, remove yourself via GAM.

Edited June 10, 2020 by Chaniel

[gh5000]

I enable it for all classes at the beginning of the year, the way we have our GC setup, an administrative account is tied to each year group which is added to all classes synced from SIMS as a teacher.

 

This allows us (IT Support) to easily see what the teacher is talking about in GC, without having to get them to add us to the class (or add ourselves via GAM). Once you have an account added to all classes, if you enable Guardian Summaries in one class, you get the option to enable it for all classes you teach.

[ATTACH=CONFIG]58295[/ATTACH]

You could quickly add yourself to all classes via GAM, enable guardian summaries, remove yourself via GAM.

I've found that this doesn't work the second time you try. Ie 10 new Classrooms get created with that account as a teacher the summaries don't get turned on. If you try that trick again it doesn't take effect. Do you have that problem?

 

They obvious is to create a new temporary account each time.

[ITGuyNW]

I enable it for all classes at the beginning of the year, the way we have our GC setup, an administrative account is tied to each year group which is added to all classes synced from SIMS as a teacher.

 

This allows us (IT Support) to easily see what the teacher is talking about in GC, without having to get them to add us to the class (or add ourselves via GAM). Once you have an account added to all classes, if you enable Guardian Summaries in one class, you get the option to enable it for all classes you teach.

[ATTACH=CONFIG]58295[/ATTACH]

You could quickly add yourself to all classes via GAM, enable guardian summaries, remove yourself via GAM.

 

What command did you use to add someone to all classes? I have my csv of course details so I imagine I'll be referencing a list of Course ids somehow?

[gh5000]

What command did you use to add someone to all classes? I have my csv of course details so I imagine I'll be referencing a list of Course ids somehow?

You can use this sheet and associated script to do that.

 

lgfl.link/classroomsync

 

Let me know if you have any questions.

[ITGuyNW]

You can use this sheet and associated script to do that.

 

lgfl.link/classroomsync

 

Let me know if you have any questions.

 

That's brilliant thanks, I'll give that a go tomorrow.

 

What about removing the same account from all those classes?

[ITGuyNW]

You can use this sheet and associated script to do that.

 

lgfl.link/classroomsync

 

Let me know if you have any questions.

 

Hi

 

I've given it a go, ran script but then a minute later I get this.

 

[gh5000]

Hi

 

I've given it a go, ran script but then a minute later I get this.

 

[ATTACH=CONFIG]58322[/ATTACH]

I don't know if my phone is not loading the picture but I can't read any text. I can see that you've got an error. Can you copy the text that it says for me.

[ITGuyNW]

This is the error

 

TypeError: Cannot read property "length" from undefined. (line 10, file "addTeacher")

Dismiss

 

This is the line

 

for (var t=0;t

[gh5000]

This is the error

 

TypeError: Cannot read property "length" from undefined. (line 10, file "addTeacher")

Dismiss

 

This is the line

 

for (var t=0;tOk, is your classrooms sheet populated? Have any of your columns f or g populated with information? If it gets n rows in and then is blank there is some issue with the classroom on the n+1 row.

 

Are you running this from an admin account? If there is no info in f and g this is probably the problem.

 

Also if you have access to gam let me know. There's a one liner that would get the job done too.

[ITGuyNW]

Ok, is your classrooms sheet populated? Have any of your columns f or g populated with information? If it gets n rows in and then is blank there is some issue with the classroom on the n+1 row.

 

Are you running this from an admin account? If there is no info in f and g this is probably the problem.

 

Also if you have access to gam let me know. There's a one liner that would get the job done too.

 

Yeah I have Gam installed.

 

I will double check the sheet now, thanks

[ITGuyNW]

Ok, is your classrooms sheet populated? Have any of your columns f or g populated with information? If it gets n rows in and then is blank there is some issue with the classroom on the n+1 row.

 

Are you running this from an admin account? If there is no info in f and g this is probably the problem.

 

Also if you have access to gam let me know. There's a one liner that would get the job done too.

 

So it turns out we have a teacher who has been removed from G-Suite but they still had active classes. These classes apparently cannot be removed as they have no owner, even as admin, so that is where the script is falling over I think..

 

Fairly annoying.

[gh5000]

So it turns out we have a teacher who has been removed from G-Suite but they still had active classes. These classes apparently cannot be removed as they have no owner, even as admin, so that is where the script is falling over I think..

 

Fairly annoying.

Can't do a gam delete course to get rid of it? Or add a teacher to it. Or archive it.

 

The one liner would be

gam print courses state ACTIVE | gam csv - gam course ~CourseId add teacher [email protected]

 

If that fails that CourseId can't be found, run the first part before the | and see what the column header is called for the courseId.

[ITGuyNW]

Can't do a gam delete course to get rid of it? Or add a teacher to it. Or archive it.

 

The one liner would be

gam print courses state ACTIVE | gam csv - gam course ~CourseId add teacher [email protected]

 

If that fails that CourseId can't be found, run the first part before the | and see what the column header is called for the courseId.

 

Nope once you the teacher has been deleted, the class becomes a zombie! Can't have anyone added, can't delete, can't archive.

 

I've run that command with id instead of courseId and that seems to have worked! Thanks!!