IT Strategy Document

[adamholt1]

Having to visit the 3 year 5 year development plan. Does anybody have one they are willing to share which is current and up to date which i can get some ideas / inspiration from?

[timbo343]

Having to visit the 3 year 5 year development plan. Does anybody have one they are willing to share which is current and up to date which i can get some ideas / inspiration from?

 

Ive been struggling to do a 3 year one for the last 3 years never mind 5 years what with budget cuts. Look at infrastructure (switch, cable and wireless), back stores, SAN stores, Virtual Hosts / Physical servers. Projectors or TVs, desktops / laptop replacement, tablets etc.

 

What with MS looking at moving a lot of stuff to the cloud, look at internet connectivity. I learnt today that 5G is coming in the next 18 months and could be a game changer for most things.

[TonyR]

Hi Specktecky

Just seen your post here, looking at a similar problem and where to start. Please can you PM me a copy of the documents too. Thanks, Tony.

[Lonix]

Not too sure if this helps. I've not included everything because we have CCTV installations needed (including maps), I have a list of all the cabling we need to do/replace/improve to CAT6. I also have a list of every classroom/office that could do with some decent trunking or electrics to get rid of adapters. plus a list of all our phones, where they are and what will be replaced when the new system is installed. We have a possible new broadband with Smoothwall, looking at a Boiler Eco system and several new IT Suites to replace our scrapping BYOD Scheme.

 

This was done about 2 months ago, I've already had to alter the Hall projector ahead of Schedule due to the Deputy Head complaining about it. Also the Data Drive server has been moved ahead 1 Year, plus Macs are being resolved in the next 18 months one way or the other.... but at the end of the day as long as I get the budget I hope for - shouldn't be a problem.

 

 

My "Budget plan" but not specifically laid out and I've removed the costs, this simply goes to Governors to approve my budget for next financial year. Hopefully the copy and paste doesn't look terrible:

 

This is the budgeting plan for IT expenditure over 2016-2017 period which covers everything planned including emergency failures/unknowns:

 

• Projectors – Teaching rooms
  
• PCs Two PC suite replacements, Music (removing Macs) and Teacher PCs due to age.
  
• Interactive Projectors/Boards due to high cost and age - Although failure rate low due to work arounds.
  
• Laptops replacements and occasional request/spares required.
  
• Spares Extras (Includes mice, keyboards, mounts, cables – general upkeep).
  

Considerations:

 

• XiBo currently on old outdated equipment, struggling and insecure. Replace with efficient, secure and upgradable equipment to be used on all Plasma Screes + ICT TVs. Moving Music Plasma to Library, Moving English Plasma to Food Hall for better utilization with new cabling etc.
  
• Music with the purchasing of ADOBE Cloud, we are able to put Music on that software and resort to Cheaper and better system ready PCs. Music would need 20 of our 80-100 purchased PCs and new monitors. Mac server plus new Macs – costing £20,000.
  
• Phone System possible no cost but annual fee.
  

 

2017 to 2018

 

• Projectors/bulbs Teaching rooms.
  
• PCs/Monitors One PC Suite replacement/remainder Teacher PCs and improving specs of others.
  

 

• Interactive Projectors/Boards due to high cost and age, unsure if these will last any longer.
  

 

• Laptops replacements and occasional request/spares required.
  
• Spares-Extras(cables, failures, last minute requests and unknowns).
  

Considerations:

 

• Main Hall Projector – Expensive depending on options.
  
• Macs if not dealt with in 2016-2017 budget, including Mac Server.
  
• XIBOs if not dealt with in 2016-2016 budget
  
• Printer’s unplanned replacements (due to current levels of printing)
  

 

Due to the IT replacements of previous years and removing outdated equipment, Budget required in this period begins to seriously drop although servers need re-evaluating:

 

• Projectors/bulbs
  
• PCs/Monitors – Basic rolling program
  
• Interactive Projectors/Boards
  
• Laptops
  
• Spares-Extras
  

Consideration:

• Data Drive Solution options – SAN (?) or Cloud Based.
  

[reverse_atomic_roger]

Hi Guys,

 

It's been a while. I wrote a strategy but then it was decided we'd wait until people on the teaching side had a T&L plan worked out. In the mean time the bursar has asked me for a simple spreadsheet of urgent projects with costs. Stuff like replacing the servers before they die.

 

I realised there is quite a lot of sensitive stuff in the strategy I did write, especially since we haven't had much of a focus on IT in the past, so some is quite critical. Here is my table of contents though to give you an idea of what I went with. I hope its useful...

 

Contents

-Strategy

--Introduction

--Resilience

---Where we are now

---Where we aim to be

--Security

---Where we are now

---Where we aim to be

--Student Experience

---Where we are now

---Where we aim to be

--Staff Experience

---Where we are now

---Where we aim to be

 

-5 Year Plan

--Introduction

--Year 1 – Academic Year to August 2016

---Wi-Fi

---Network Core Redundancy

---Office 365

---ISP Contract Renewal and Additional Services

--Year 2 – September 2016 to August 2017

---Staff Inset and Password Policy

---Backup

---Workstations

---VLE and SLG

---Technical Training

---Wi-Fi

--Year 3 – September 2017 to August 2018

---Servers and Storage Area Networks (SANs)

---Technical Training

---VLANs and DMZ

---Workstations

---Upgrade Windows

--Year 4 – September 2018 to August 2019

---Printing Managed Service renewal

---ISP Contract Renewal

---UPS

---Tablets

---Workstations

---Projector Replacement

---Technical Training

--Year 5 – September 2019 to August 2020

---Security/Penetration Testing

---Technical Training

---Access Control

---CCTV

---IP Phones

---Workstations

-Appendix 1 - Risk Register

--Introduction

--Likelihood

--Severity

--Security Breach

--Backup Device Failure

--Server Failure

--Network Segment Failure

--Core Network Device Failure

--Workstation Failure

--Power Failure

-Appendix 2 – Wi-Fi deployment details

-Appendix 3 – Wi-Fi options

-Appendix 4 – Standard Classroom Configuration

-Appendix 5 – Technology Refresh Programme

--Workstations

--Servers

--Network Storage

--Switches

--WAPs

--Projectors

--CCTV

[speckytecky]

Attached on my posting above - with grateful thanks to @Ephelyon for the original.

 

Hi Specktecky

Just seen your post here, looking at a similar problem and where to start. Please can you PM me a copy of the documents too. Thanks, Tony.