Leaving Staff - Exporting Emails from Exchange

[Zoom7000]

A few members of staff will be leaving us at Christmas (including the Headteacher). I have been asked by one of the leavers if it is possible to export their entire mailbox (Exchange 2007) to a personal mail service like Gmail/Yahoo/Hotmail etc. I tried using Gmail's import function and put in our POP details but it just won't go through. Is there any other way I can achieve what is being requested?

[Psymon]

We tend to just archive everything older than 0 days (everything) to a .pst file.

 

Give them a copy of this - it's their business if they want to put it back into the cloud.

[SYNACK]

Yea, use Outlook. Back the whole lot into a PST and give it to them, if you really want you can hook up exchange to their ProviderX account then import the PST up to the ProviderX account.

[plexer]

Should you be doing that though? data protection?

 

Ben

[MatthewL]

The data doesn't belong to them, its the schools data, I would no do it.

[glen_j]

we export to pst for future school requirements only, as MatthewL said the data is the schools, the same thing goes for their files.

[Abaddon]

Basically what @MatthewL and @glen_j said.. if there are personal mails, we show them how to forward on (if necessary), but that's as far as it goes.

[AJWhite1970]

I agree with everything that's been said here, email belongs to the organization not the individual. However, IF you were backed into a corner and forced to do this, run portable Thunderbird on a USB stick on the work PC with the user logged in and it has a great import from outlook module that does the job nicely and leaves a standalone backup of the emails on a stick for them to take away.

[Jobos]

I agree with everything that's been said here, email belongs to the organization not the individual. However, IF you were backed into a corner and forced to do this, run portable Thunderbird on a USB stick on the work PC with the user logged in and it has a great import from outlook module that does the job nicely and leaves a standalone backup of the emails on a stick for them to take away.

 

That's not what it says here and will make life difficult if you follow it to the letter.

 

Staff emails are not owned by firms, rules judge - ComputerworldUK.com

[sukh]

For personal emails, it belongs to the users and they have a right to that. That link above seems to be related to business emails. I deal with these requests on a daily basis and are obliged to provide to the users if it's personal email if it's reasonable to do so.