School calandar Exchange

[nathan3388]

Hi

 

A school is after a school calendar within outlook to be shared with the whole staff. i have never done this and wondering which is the best way to set up a shared calendar for the whole school, any ideas on how to do this would be great we are also using exchange 2010.

 

Thanks

 

Nathan

[unixman_again]

What we did, is setup a user "calendar" and shared the calendar with all staff. It is up to staff to add the calendar to their outlook, either desktop or owa. They only need to do this once. Some staff, the calendar maintainers, have editor rights to it - they can create items, edit all, delete all and have read set to full details.

 

We also display it on the staff/student portals and public facing website. A powershell script exports the outlook calendar as a csv. This is grabbed by a php script, which creates files to be imported into the portals and website. Some items, based on outlook category, aren't displayed on the public facing website. Joe Public doesn't need to know about staff meetings, etc.

[Areku]

we use a single exchange calendar with a few members having write access, it is published to an .ICS stream, which we embed on our VLE.

[PyROm]

We have a separate user account that has 2 calendars in it that we share through the share calendar option in outlook (it emails them with a button to press to add the calendar to their own list of calendars). We have a public calendar which is published to the website via WebDAV as an .ics (publish function built into outlook) and accessed via a php script on the website, only a few staff have edit rights to this one. We also have a private calendar that all staff have editor rights to (which is not published).