How to create a group in Outlook 365

[marsdenprimary]

Hello!

 

Our headteacher wants to know how to send an email to ALL STAFF without having to add individual emails one by one to a distribution list. How can I set up these groups centrally as admin so they appear on everyone's lists?

 

I'd like to be able to do it via a csv or something. Or by being able to select all the emails already in the system and putting them in that way. It's a horribly convoluted system this Outlook 365

 

Hope you can help!!

[JonThompson]

marsdenprimary,

 

You need to sign into the 365 Portal, go to the Admin Section, on the left hand side under ADMIN, select Exchange, and then under recipients select groups and click on the + sign and then distribution group.

 

You will have to add members to the group manually, but you can multi select users using the shift key and selecting the members that way. If you want to use a CSV import then you'll need to use Powershell. After a quick Google search, I've found this site- Manage Distribution Groups by using PowerShell | Office 365 - o365info.com (I've not used Powershell to manage distribution groups before, so I cant help you on that bit, but I'm sure someone on here probably has).

[StevieM]

+1 for O365info.com. I would definitely recommend getting your head around using PowerShell and CSVs.

[marsdenprimary]

Hey guys! Using this information you gave I managed to get it sorted so thanks for that. We use the online version of Office 365 so the process was a little different but got there in the end. I was having trouble loading the page i needed in the first place because of some Internet Explorer hissy fit on the computer but swapping machines helped.

 

Just for reference I went here to create the groups etc: https://outlook.office.com/ecp/

 

Thanks again!

[StevieM]

Hey guys! Using this information you gave I managed to get it sorted so thanks for that. We use the online version of Office 365 so the process was a little different but got there in the end. I was having trouble loading the page i needed in the first place because of some Internet Explorer hissy fit on the computer but swapping machines helped.

 

Just for reference I went here to create the groups etc: https://outlook.office.com/ecp/

 

Thanks again!

 

We use the online version, too, and the Exchange Admin Centre to which you link is very limited. Using PowerShell gives you so much more control. It may take a while to get your head around it at first but, once you've got even a basic understanding, it will make your job so much easier.

 

Glad you got it sorted, though.