Username Format

[jertsy]

Hi

 

I was wondering what format you all use for usernames, previously I managed an RMCC3\4 network and we had 01-bloggs-j for pupils and st-bloggs-j for staff with OU's for each year group. My current school has joe.bloggs for staff and pupils and they are all lumped together in 2 OU's, staff and pupils. I am creating the AD structure from scratch and I just wondered if anyone has any suggestions or good practice.

 

Cheers,

Jertsy

[SovietRussia]

Staff is first initial surname so (jbloggs)

Students are given a random colour and then an incremental ID (pink101) (Each year is given a different colour, e.g. Y7 = grey, Y8 = red etc)

[rickypike]

I use the following format for students: Surname/IntakeYear/First Initial - Bloggs13J (find it easy to know the year group from quick glance)

For staff surname.first initial - Bloggs.J

[jertsy]

Staff is first initial surname so (jbloggs)

Students are given a random colour and then an incremental ID (pink101) (Each year is given a different colour, e.g. Y7 = grey, Y8 = red etc)

 

Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?

Cheers

[jertsy]

Yeah, I'm kind of thinking I might put the intake year in too as it splits them up a bit more for the OU's and will help with distribution lists for exchange year group lists.

Cheers

[zag]

Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?

Cheers

 

Address book?

[6Foot2]

Students: Year the student was in Year 7, Surname, First initial: If Jo Blogs was in Year 7 in 2013: 13BloggsJ [For duplicates the second student has their middle initial included in their username: 13BloggsJM]

 

Staff: Their MIS staff code: Staff Member: Martin J Bloggs: Username: MJB.

[FN-GM]

all our pupils login with a number. That way if the names change they will be able to still login because the username doesn't change. There isn't a need to use the actual students name for a username.

[zag]

We use

 

jbloggs for teachers

a00001 for students in year 10

b00001 year 11 ect

[JJonas]

Students: Year the student was in Year 7, Surname, First initial: If Jo Blogs was in Year 7 in 2013: 13BloggsJ [For duplicates the second student has their middle initial included in their username: 13BloggsJM]

 

Staff: Their MIS staff code: Staff Member: Martin J Bloggs: Username: MJB.

 

We use the 13BloggsJ method as well

[sonofsanta]

staffjbloggs, and jbloggs13 here - the 13 being year of entry for current year 7, as an example. Middle initial used for duplicates, toss of a coin who loses out when they both start at the same time.

 

Only thing I would change if I was starting over would be moving the year of entry to the start e.g. 13jbloggs, as it would make organising files/folders/excel columns much easier for my background admin.

 

Renaming accounts isn't that hard if a student changes their name, I've set up a CSV/script combo to do it as part of my new Office 365 workflow.

Edited March 6, 2014 by sonofsanta

[SovietRussia]

Interesting SovietRussia, how do staff locate a pupil if they need to email them, is there a list with the corresponding student name for example?

Cheers

 

Yeah, I got a simple PHP LDAP page, staff search for a name, returns their username.

[FN-GM]

Renaming accounts isn't that hard if a student changes their name, I've set up a CSV/script combo to do it as part of my new Office 365 workflow.

 

No saying its hard, all renames here are automated. When its updated in sims its updated on the network.

[jertsy]

Address book?

 

Of course, my bad. We never used that at my last establishment which is why it never came to mind!

Cheers

[jertsy]

Thanks Dave, middle initial is a good idea for duplicates as we used to double the initial but that can lead to confusion when you have a number of pupils with the same surname.

[p858snake]

At highschool it was our student number, which was also used elsewhere (library for example), Now it's all managed by the state government (for the public schools) so its the first letter of first name then first four of surname + the number you were added based on your surname.

 

eg: John smith who was the 8th smith to be added would be: jsmit8

[jertsy]

No saying its hard, all renames here are automated. When its updated in sims its updated on the network.

 

I might try and link it to SIMS too.

[p858snake]

Staff is first initial surname so (jbloggs)

Students are given a random colour and then an incremental ID (pink101) (Each year is given a different colour, e.g. Y7 = grey, Y8 = red etc)

 

Is there any reason you went with colours, instead of say something logical?

[gtg93]

Staff we use first initial second name ie John Smith would be JSmith. Duplicated have either their middle initial put in (JASmith) or a number on the end (JSmith2)

 

For students, First intial, second name and admin number - So John Smith would be JSmith1234 (1234 being the last 4 digits of the student's admin number). All seperated into differnt OUs in AD by their intake year - Don't get duplicates this way either.

[unixman_again]

We use year of admission, followed by a four digit number, which are assigned sequentially, so for this years enrollment 134100 and last year 124100. As a college we only have two sets of numbers. This year it is causing a bit of confusion as 124100 is a year 13 student, although they will be in the "All Yr 12" email group. We are supposedly taking in some HE students, but I assume these will follow the same pattern. Staff have the college initials followed by a sequential four digit number, eg ke1210, although staff who have been here for years login under the old scheme, which was their initials. Eventually, all of these will fall off. All students have an Office 365 account and that email system links to our AD using some magic string, so they can find each other in the address book. I use Outlook, but I can also access my emails in Office 365 and the two are the same, again using the magic string.

[tmcd35]

Our usernames form part of our e-mail addresses so I think there are child protection issues around giving away the fact that the e-mail account belongs to a student, the gender, rough age or surname. For that reason I use the following formula:

 

 

jblogg93 - might be Janet Bloggerson in Year 8, for example.

[FN-GM]

I might try and link it to SIMS too.

 

Have a word with @rpwillis

[jertsy]

Our usernames form part of our e-mail addresses so I think there are child protection issues around giving away the fact that the e-mail account belongs to a student, the gender, rough age or surname. For that reason I use the following formula:

 

 

jblogg93 - might be Janet Bloggerson in Year 8, for example.

 

That is a consideration.

Cheers

[jertsy]

Have a word with @rpwillis

 

Cheers, will do.

[jimmy_2k]

initial, surname and 3 random numbers. e.g. jlittle123 for staff and students. This was setup by the IT support company we had previously but we decided to leave it as it was just too much hassle to change over.