[sims] FMS - Must be a reason?

[Edu-IT]

Maybe somebody here will know why this is.

 

Why in FMS when printing cheques do you not have the option to reprint cheques on the dialogue that says 'did the cheques print successfully'? If you say no, you ruin the cheques as you can't use the same numbers.

 

Curious really. Am I missing something obvious?

[6Foot2]

The system needs to know if the cheques printed successfully because if they don't it has to record that the cheque numbers in the print run did not succeed have been spoilt. When cheques are spoilt SIMS ask you to enter a reason and records that reason in the database. I believe it can be called upon during an audit.

 

I can get more detail from our FMS guy today if you would like.

[vikpaw]

I'm sure when it comes to invoicing it doesn't finalise the process until you say things printed correctly, because i've used that to keep re-doing things. I guess on a cheque run, that's not possible if you've got hard coded cheque numbers.

[Edu-IT]

Maybe I didn't explain myself properly.

 

If I set a run, and they don't print properly but the cheques aren't actually ruined - maybe the program crashed part way through, or the printer just didn't print - the only option is to say No. On doing so, all those cheques become spoilt and can't be used again. Why isn't there an option to say No - Reprint. If it's actually the case that the cheques are not useable again then fair enough, No it is.

[vikpaw]

I see. I sense a change request coming on ...

[teejay]

I see a move to BACS payments coming on:p

[p858snake]

Maybe I didn't explain myself properly.

 

If I set a run, and they don't print properly but the cheques aren't actually ruined - maybe the program crashed part way through, or the printer just didn't print - the only option is to say No. On doing so, all those cheques become spoilt and can't be used again. Why isn't there an option to say No - Reprint. If it's actually the case that the cheques are not useable again then fair enough, No it is.

 

Probably so dubious cheques can't be double printed using the same numbers or something (Never seen FMS so I don't know what it's cheque system is like).

[Edu-IT]

Probably so dubious cheques can't be double printed using the same numbers or something (Never seen FMS so I don't know what it's cheque system is like).

Well that's the responsibility of the school to enforce, not the software?

[FishCustard]

I see. I sense a change request coming on ...

 

You mean a request to actually change FMS and make it better? Aren't they automatically routed to /dev/null?

[vikpaw]

You mean a request to actually change FMS and make it better? Aren't they automatically routed to /dev/null?

 

No but they print them out and we all know what happens when you don't have the right default printer installed!

[matt40k]

If you could re-print cheques you would be committing fraud. Nothing would stop you from printing two or more for your mate.

 

Maybe a test cheque? Actual does this already exist?

[Edu-IT]

Well that wouldn't work as each cheque number is unique so somebody would pick up that cheque numbers were missing?

[FishCustard]

No but they print them out and we all know what happens when you don't have the right default printer installed!

 

It behaves sensibly and picks a different printer?

 

It throws an error message along the lines of 'no printers available'?

 

Oh, no, now I remember...

"Runtime Error 217."

 

Wat.

[matt40k]

Well that wouldn't work as each cheque number is unique so somebody would pick up that cheque numbers were missing?

 

You'd hope, still you could just mark it on the stub as a mistake or something. I don't know, I'm not up-to-date with my credit fraud lessons

[Edu-IT]

You'd hope, still you could just mark it on the stub as a mistake or something. I don't know, I'm not up-to-date with my credit fraud lessons

Can do that easily now though? If I tell the FMS to print 10 cheques, then say it hasn't printed, I'll be forced to spoil those ten cheques. I can then do what I like with them in theory? There is no logical explanation I don't think.

@PhilNeal perhaps?

Edited November 2, 2013 by Edu-IT

[matt40k]

If you said they didn't print or whatever the heck it is, it'll say that in the audit log

[Edu-IT]

But what if only 1 didn't print properly, you've wasted all the rest.

[elsiegee40]

I see a move to BACS payments coming on:p

 

I agree... the more you can get on BACS the better. We have even got the staff set up so that expenses are paid straight into their bank accounts rather than faffing around for petty cash.

[kevin_lane]

We use fms and yes to a point. You are correct you could. "use the spolit cheque" but im pritty sure that it creates a entry in the journal log also if the auditing people ever found out then your stuffed.

 

But I can't remember if they have to either destroy them or give them back to the bank. but also I think you have you put in the sequence of the numbers for the cheque aswell

[PhilNeal]

The assumption is as was suggested before that the cheques have been spoiled and therefore new cheque numbers are used. We won't be doing any change requests to printing cheques - BACS is the way forward as it saves so much time and money.