ICT Replacement Plan for the next 3 years. How do you do it?

[tj2419]

Hi Guys,

 

I have been asked by our bursar to produce a plan of ICT replacements for the next 3 years. Likely expenditure etc. Has anyone done anything similar? Anyone have a copy of something i can look at to get a rough idea at what would need to be included in something like this?

 

I know some of our computers will need replacing and likely projectors, amps etc. But how do you write something like this up?

 

Thanks in advance

[garethEds]

I've not written one up in ages, but when I do have to provide ideas for my Line Manager I make sure every educational angle is covered. Don't just say you need new computers - tell them how it will benefit the pupils. That goes for everything you need to replace.

 

Then the next angle is staff productivity and staff confidence.

 

I have a plan in my head.

 

Gareth

[featured_spectre]

I did it like this in my old place

 

Old ICT 1 PCs - Go to Science (These PCs are 3 years old)

Old ICT 2 PCs - Go to Humanities (These PCs are 3 years old)

Old ICT 3 PCs - Go to English (These PCs are 3 years old)

Old Science PCs - Go to SEN (These PCs are 6 years old)

Old Humanities PCs - Go to Admin (These PCs are 6 years old)

Old English PCs - Go to Study Room's (These PCs are 6 years old)

Old SEN, Admin, Study Room PC's get sold (once flattened)

 

We sold old PC's every 3 years to get some of the money back for spending every 3 years. I looked at getting it staggered but the staff went mental as it delayed their depts getting the PCs.

 

I reuse as much as possible wherever I am, and try to keep equipment for around 9 years (give or take). The old PC's that we sell, we made maybe £50 per machine (including the keyboard and mouse that went with it) - the cost was all dependant on the family and what benefits they were on. None were sold with Windows, and all shipped out with Ubuntu (and we had no complaints). We offered no warranty with them and sold as seen (we booted them up and showed them how to navigate around the basics) and left it at that. The less well off parents really appreciated it (and we stuck Open Office on there so the kids could do homework) and everyone seemed to be happy with that I hope that helps

[farmerste]

another thing to consider is when you are buying a 'batch' of computers, to buy a few extra, and put them into another area, e.g admin etc, this might sound funny but an example would be, buy 30 computers for ict suite, and 5 of same model into admin office, that way when one of the ict pc's gets trashed, you can take one from admin, and all images, drivers will work, you just buy a new 'oddball' pc for the admin user.

this has worked well in the past, and can help make your life easier, and the lifespan of the ict suite may be extended if it doesnt contain odd hardware.

[tj2419]

Thanks for the responses guys.

 

I currently do a similar thing replacing machines in the classrooms. Great minds

 

Does anyone have an example document they produced?

 

Cheers

[steve]

We use a Total Cost of Ownership spread sheet which keeps track of all our spending.

 

We have a rolling program of replacements and this lets us plan the costs.

 

I posted it on here a while ago: TCO

[glennda]

If you can post up some info about your current setup desktop,infrastructure, setup and also rough age of equipment we can post some up ideas.

[tj2419]

We use a Total Cost of Ownership spread sheet which keeps track of all our spending.

 

We have a rolling program of replacements and this lets us plan the costs.

 

I posted it on here a while ago: TCO

 

Cheers Steve that looks just like the thing i'm after.

[featured_spectre]

http://www.edugeek.net/forums/school-ict-policies/83891-inventory-asset-register.html < this may help when it comes to giving costs to the school and how things change over the years as they age etc