eyeProfile software

[Jobos]

Does anyone have knowledge of eyeProfile software as I have been asked to install it on the schools network.

 

eyeProfile

[covgeek]

Harmless enough software (also known as e-profile). Used by Foundation stage staff to record and assess pupils. Only little niggle is the upgrades which demand a complete uninstall and reinstall.

 

The program is best set up using a shared folder on the server in which end of session backups are made.

 

One other thing to note, that staff often use it at home and so it is essential their version matches the network version, otherwise chaos can occur when trying to restore or apend their work.

 

The current Version is V3, but see the link below to details on v2.5 which will give you a good overview of the software functions.

 

http://clg.coventry.gov.uk/ccm/cms-service/download/asset/?asset_id=16555082

[firefighting]

Yes, I have installed the s/w onto a teacher's laptop and used it 2 year running. It is straight forward. The tricky bit is extracting the ctf data from SIMS. If you do run a report in SIMS to produce a ctf file make sure the ethnic group is filled in. I say this because at this stage of the term, this section awaiting completion and you may find the output only has half the class. If you need a more detail answer please let me know and I will provide a step by step guide. Have a go, you will probably find it easier than you think

[Jobos]

Thanks for the info so far but now I have a couple of more questions.

 

Is there a msi to install this software via gp?

 

Is it possible to install this software on a number of machines and share the database?

[firefighting]

not sure why you want to install on the network as it is only reception teacher that will enter the data after assessment on the child. I suppose the only reason could be remote access for data input. However, having spoken to our (Kent) Early Years adviser, they would only recommend SIMS data is exported on a memory stick to the laptop with application then when after the data is completed the reverse is done back to SIMS and Assessment Manager does it's thing. It does seem bizar. So the answer is, no msi.

[covgeek]

The Software doesn't have an MSi, but as firefighting's reply you don't really need it on more that half a dozen machines. in answer to the database question, yes you can.

 

Install the software on the server, give permissions on the install folder to those users required, then on the client PC's create a shortcut back to the server. it works fine for me.

[Jobos]

I’ve just finished looking at this software and it appears that it expects to open the database from the All Users\Application Data folder which is restricted for writing unless you’re a administrator. Is there anyway to change where the database is saved to so I don’t have to change the folder permissions?

[danielson81]

With versions 2.5 and 2.6 you could install it on a shared drive and point shortcuts to the drive, and that was it.

 

Version 3.0 doesn't seem to support this idea!

 

However I install it it sticks the database in c:\documents and settings\all users\application data\fsp !

 

So on the server I imported all the names etc, and when the workstations access eyfsp.exe they think there is no data!

 

So if you need to run it on several PCs (ie reception classes and the office!) it is not possible!

 

I have tried installing it to:

 

\\server\eyeprofile and pointing the shortcut to:

\\server\eyeprofile\FSP\Version3\eyfsp.exe

 

and

 

d:\staff_shared\eyeprofile (on the server) and pointing the shortcut to:

t:\eyeprofile\FSP\Version3\eyfsp.exe (mapped drive) and even tried pointing the shortuct to \\server\d$\staff_shared\eyeprofile etc.

 

I have also tried telling it to start in \\server01\fsp - which is the FSP app data folder under All Users on the server.

 

Or maybe there is something I missed out?

 

Edit:

 

Found this in the E-profile manual:

The eyeProfile cannot be supported on network machines due to their complexity and variety. It

will probably work on a well organised network in single-user mode only and with the support of an

ICT technician. Ideally to the eyeProfile should be used on a standalone machine. :(

Edited October 15, 2008 by danielson81

[contink]

I've had the "pleasure" of this software in the last couple of weeks and after a long chat with the KS1 department head the feedback I got about it was this:

 

1. Forget networking it as the system doesn't handle differential data at all.. merging, etc... from an offline profile is a no go and causes (as mentioned above) chaos.

 

2. Much better to install locally and get teachers to input the necessary information locally and then a designated co-ordinator collects all the individual data from the other staff using it to compile and maintain the final report.

 

3. It's good at what it does but technically it's before Noahs time and yes I mean the guy with the big floating zoo...

 

 

The more I look at this stuff the more I'm convinced there's a market out there for properly written assessment and recording software.

[firefighting]

The very same conclusion at my school.

 

The point of assessment s/w is a good one. My HT keeps suggestion I produce something but I don't have the time to roll it out. Anyone out there got some anything close?

[Mcshammer_dj]

I've had the "pleasure" of this software in the last couple of weeks and after a long chat with the KS1 department head the feedback I got about it was this:

 

1. Forget networking it as the system doesn't handle differential data at all.. merging, etc... from an offline profile is a no go and causes (as mentioned above) chaos.

 

2. Much better to install locally and get teachers to input the necessary information locally and then a designated co-ordinator collects all the individual data from the other staff using it to compile and maintain the final report.

 

3. It's good at what it does but technically it's before Noahs time and yes I mean the guy with the big floating zoo...

 

 

The more I look at this stuff the more I'm convinced there's a market out there for properly written assessment and recording software.

 

 

I agree about the networking side but it would be nice to be able to have the option to install in a different location. If it could go into the user area then our roaming profiles would allow us to ensure that data is backed up, and that the specific data could move with the teacher onto different machines The fact that is goes to the all users means that we will need to ensure that the data is copied to the network for backup processes.

[ovek]

I get my foundation stage teachers to run it of memory sticks.

 

I wrote some Kixtart script that copies the DB to the appdata folder locally and then back to the memory stick (and the network for backup) after eprofile has quit. It's a pain but it was a requirement that they can use eProfile on any computer (they all have there own laptops but nooooo...) in the school and at home!

 

They just need to be carful with data encryption

[enjay]

Like others, I gave up trying to network this due to its insistence on installing to the local disk - WHY!?!?!

 

Instead, the Kindergarten/Pre-School/Nursery1 teacher has a local install of their class' details and the Reception teacher has a local install of their class - I have given the shortcuts to a batch file which copies the data up to the server for backup purposes.

 

To those of you whose staff are using this at home, I would advise extreme caution regarding data encryption/DPA compliance...

[conehead]

Previously I have always done a server/network install of this for the sake of keeping one database and ensuring a backup gets done. The 2.5 version should be OK for using for this year as it has options for 2009 and 2010 intakes, unless there are some new must have levels/features on 3?

 

I too tried to install V3 on a server and share it with no luck, I like the idea of running a batch file to backup to a network location though, if 3 does indeed have some "must have" element now. Very silly of Suffolk to break what was a good feature iof V2.5 in the network and share option.

 

V3 does have a nifty inport and export from pen drive option for working on the data on another machine, but it is worryingly high level info (L3 at least)to be rattling around an unencrypted pen drive.

[ovek]

Previously I have always done a server/network install of this for the sake of keeping one database and ensuring a backup gets done. The 2.5 version should be OK for using for this year as it has options for 2009 and 2010 intakes, unless there are some new must have levels/features on 3?

 

I too tried to install V3 on a server and share it with no luck, I like the idea of running a batch file to backup to a network location though, if 3 does indeed have some "must have" element now. Very silly of Suffolk to break what was a good feature iof V2.5 in the network and share option.

 

V3 does have a nifty inport and export from pen drive option for working on the data on another machine, but it is worryingly high level info (L3 at least)to be rattling around an unencrypted pen drive.

 

I've been told they need to use version 3, don't know why it doesn't really look any different...

[TechSupp]

I just install this on specific Foundation teacher laptops as has been said before as that is all that is really needed. Been through the network issue before na dsame as others just gave up as its not worth the end hassle. If importing the data from Sims via CTF on all I have done so far even though the data looks to have been imported it has missed the post codes which may not seem like much but it will stop the end of yera assessments being uploaded as it will report and error (as I found out last year!) To get around this import the data via a csv file from Sims, and all the data gets imported OK.

[conehead]

Thanks for the postcode tip, I usually do a ctf creation, so I will check carefully whats actually gone across now, I remember problems with piping the info back up last year because of missing data, but I think it was because some other data put in manually mis-matched the SIMS info.

[TechSupp]

Looks like they have picked up on the postcode error as there is now an updated version ready for download (dated Oct 30th). Don't know why though but the instructions I was supplied with said to not select the option to create a desktop icon? Always worked in the past. Wonder how the post code error slipped though testing though?

[conehead]

I know of plenty of schools where much of the data entry has been done already on Version V2.5 or even earlier, sometimes installed on a network location, for backup and multi user/location reasons.

 

eyeProfile

 

There is a lot of updated info now on this page for EyeProfile, including a utility for extracting data from 2.X and feeding it into 3.0, and some more technical instructions for the software.

 

 

Thanks for the info Kev

Edited December 10, 2008 by conehead

[meeep]

Hi,

 

You all seem to know quite abit about EyeProfile, I was wondering if anyone could help with a problem producing reports in Word? When we try to produce reports in Word on the laptop it says OLE Error. I understand this might be a problem with Word not EyeProfile? Does anyone know how to fix it?

[contink]

We're back to this POS software again here and I've hit an issue with exporting to word...

 

It basically hangs the machine and causes Word to act very strangely... process is there, seems to be trying to do things but memory never changes.

 

Net result the machine sits there for hours and doesn't complete the export...

 

Any ideas.

[contink]

Right... just completed a copy paste of the FSP data from the ALL USERS application data folder to a different computer and lo' after 5 minutes of chugging away the report was produced in Word format.

 

This a decent specification machine too...

 

The word here is WTF!

[JockMo]

The error is reported as being another piece of hardware etc using the same memory space. Has anyone come across this and what was the probable cause, type of printer etc.

[kaphc]

The error is reported as being another piece of hardware etc using the same memory space. Has anyone come across this and what was the probable cause, type of printer etc.

 

I haven't come across this particular problem myself, but know it is mentioned in the EyeProfile pdf support file that should have been installed at the same time as the software. Our software is installed on the other site at our school, so I can't pull it up and find it for you know, but it should be there.

 

It is a known issue, and I seem to remember that the software support people word it as being the fault of the hardware, not of EyeProfile!

 

Here's the excerpt from the manual, just found it online at http://schoolsportal.suffolkcc.gov.uk/schools/FSP/eyFSPUserGuideV3.pdf - page 30

 

"I keep getting an “Access Violation” error

Another piece of software is trying to use the memory space on the computer that has already been

allocated by Windows to eyeProfile. This is not the fault of eyeProfile. It is the fault of the offending

software. Unfortunately, the error message doesn’t tell you which software is causing the problem, but

experience suggests that it is likely to be a badly-written printer or other device driver. If the problem

occurred after you installed some new device to work with the computer then it may well be that this is

to blame. Uninstall and remove it and see whether eyeProfile works correctly after that."

Edited December 9, 2009 by kaphc

[JockMo]

Found the cause of the error. It was the change in the number of characters in the password. We have schools that are using passwords of 9 characters the access violation error was because of this. If you have passwords of equal to 8 characters or less you can access okay. To get in with over 8 characters type in the first 8 characters only i.e. reception = receptio. The vendor will mention the password size in future instructions.