Google Classroom / Guardian Summaries

[Defiant-Run5910]

Anyone on here a wizard with Google Classroom, and specifically Google Guardian Summaries? 

 

We are having a few reports this year that parents of student leavers are still receiving Google Guardian summaries, despite the students google accounts being disabled. From my understanding, as they are disabled there is no activity and therefore nothing to send a guardian summary for, is this correct?  

 

We use Salamander to generate all our classrooms from our MIS, and to archive at the end of each academic year. 

 

TIA

[TronXP]

Do you allow the teachers to make additional classrooms?  It is possible that the students are still in one of these active classrooms?

[Danp]

Check out this Chrome extension https://workspace.google.com/u/0/marketplace/app/classroom_control/44828108437?flow_type=2

 

It allows you to see which Classrooms are still active and remove students from Classes

[Defiant-Run5910]

Thanks, I think we have worked out that some of our students were appearing on this year's Google Classrooms which was generating the guardian summaries.

 

I've begun to start working with the Classroom API to make the oversight and managing of this a bit easier, I find the Google admin console is fairly limited as to what it can do. 

[Danp]

1 minute ago, Defiant-Run5910 said:

... I find the Google admin console is fairly limited as to what it can do. 

 

Yes, it is, although I quite like that, not overcomplicated! 

[jthompson]

Part of our workflow for processing student leavers is to delete any Classroom guardians for them, just in case there is further activity on classes that they're left in.

 

We use gam for that.

 

For an individual student, the following gam commands are what you'd need. The first to list any of their current guardians, the second to delete a particular guardian.

gam print guardians student <student_email>

gam delete guardian <guardian email> <student email>

 

For an entire cohort (i.e. an entire Google Directory OU), the following commands would do it.

gam print guardians ou Students/Intake20xx > guardiansIntake20XX.csv

# Process/filter the CSV file as required to obtain a CSV that has columns 'studentEmail' and 'invitedEmailAddress' as required.

gam csv guardiansToRemove.csv gam delete guardian ~invitedEmailAddress ~studentEmail