Papercut reports - different departments

[ITGuyNW]

Hi all

 

I want to run monthly reports on staff usage in school so departments can see how much they're spending. However some staff mix departments.

 

Papercut runs very simple reports and I can't see if it does what I want.

 

Is there a way of tagging staff as different departments and/or set proportional cost? (say Teacher A splits costs 50/50 between 2 departments)

 

or am I having to resort to excel-fudgery?

[Boredguy]

In Papercut we setup "Accounts" for each of our departmental areas and they are assigned to the corresponding AD Group to populate the membership.

Staff Accounts are configured so that printing gives a "Account Selection" option which is set to only allow users to print from the shared accounts list and while charging is from personal account it's also allocated to the shared account for reporting.

 

This way a user can pick from the drop down when printing (or on the copiers) which department to assign that job to, and then each month we run a invoice report on the account areas which gives the department totals.

[howartp]

Ditto (except we don't have personal accounts; all charging is to the 'account')

[ITGuyNW]

In Papercut we setup "Accounts" for each of our departmental areas and they are assigned to the corresponding AD Group to populate the membership.

Staff Accounts are configured so that printing gives a "Account Selection" option which is set to only allow users to print from the shared accounts list and while charging is from personal account it's also allocated to the shared account for reporting.

 

This way a user can pick from the drop down when printing (or on the copiers) which department to assign that job to, and then each month we run a invoice report on the account areas which gives the department totals.

 

This is probably the way I'm going to do it then. Not all our printers have papercut so I'll have to run the pc client at start up on every PC.

 

Thanks!

 

EDIT: Did you have to configure each staff member @Boredguy ? or can shared accounts be applied to a group?

Edited October 3, 2023 by ITGuyNW

[Boredguy]

We set it for all Staff users, but use the group section to apply the default settings when new user accounts are created.

 

You can bulk set the option from the users -> Bulk Update and apply it to a group the users are in (in our case "Teachers" and "Students")

[Julian]

When I configured our Papercut instantiation, I was very careful to avoid any generic accounts, printing / copying is tracked at the person level, staff can choose which cost centre get charged (list is limited to appropriate cost centres), with each cost centre owner getting a weekly/monthly automatic email, informing them of who is spending their budget, and by how much. For student, they get a weekly print allowance.