Storing and archiving Computing Curriculum evidence, lessons, students work

[Alex0x7F]

Hello,

 

My setting are asking about the best way to store Computing curriculum evidence and pupil work, for example an Ofsted inspection with a deep dive in to ICT.

 

In my 5 years here, the first 2 were spent using Windows laptops and roaming profiles. Easy peasy. Since 2017/18, the school have been using Google Classroom, however since then, the school, SLT, Computing lead etc. have ​never​ asked for central storage/evidence of ICT work. Until now as they're flapping about inspection.

 

Therefore after each academic year, Google Classroom's were archived, and the subsequent google accounts for school leavers get deleted, also meaning their work has unfortunately disappeared. (unless google drive data has been backed up). (teething problems/learning curve of GSuite!).

 

My question is; How do you do it?

[Chaniel]

You turn on data retention in Vault (https://vault.google.com/retention) to ensure that data isn't deleted and is kept as required.

 

In Google Workspace we never delete accounts and instead suspend them, if I was to delete them I'd make sure to transfer data to a generic account to ensure that data isn't lost. If I needed to get access to an old students files from Drive, I could either unsuspend the account and log in or I can use GAM to give myself access/transfer all their files and folders.

Edited December 7, 2021 by Chaniel

[Alex0x7F]

Thanks. Will configure vault to retain. I have used the transfer to a generic account for last year, but unfortunately things prior to that are lost.

 

I'm looking for more of a go-to display of computing evidence for if an inspection of our computing curriculum comes our way. Diving in to google classroom archives may not be the friendliest approach for outside agencies.