Students creating Google Meets even though disabled!

[TMBS]

Hi

 

We've just discovered a group of students have been using a Google Classroom and having Google Meets amongst themselves, even though it is disabled for students in the admin console! The Classroom is a historical one from 2018 so I can only presume we'd not set for staff only at that point. The Meets I'm not so sure how they've managed to get set up. I've found the Meet code they've been using and managed to track it down to a teacher so I'm presuming it's to do with how that teacher has set it up and potentially not ended it correctly. They've just used that code to enter that Meet. Is there a way of disabling 'old' Meets so students can't do this?

 

Anyone else come across this? Anyone found a solution? I'm not sure if the paid versions of Google Workspace allow you to lock down more...

 

Thanks

[PrimaryNetMan]

Check that Meet hasn't been enabled via a group that the pupils are members off.

[keyboards]

You must have a meet that is still running, check the meet quality tool, one will probably have an incredible amount of time running

[paulkerton]

I've found the Meet code they've been using and managed to track it down to a teacher so I'm presuming it's to do with how that teacher has set it up and potentially not ended it correctly

 

If you enter that room now, you should be able to turn off Quick Access, which will stop anyone else getting back in.

 

Admins getting the ability to do that soon too.

[TMBS]

The students had worked out they could go back into an old Meet set in Show My Homework - little toads! Fortunately they did it on a day we'd set as offline teaching for staff/students so it was picked up quickly.

 

We really need a way of purging old Meets in the Google Admin...

[paulkerton]

We really need a way of purging old Meets in the Google Admin...

 

They've announced it's coming. No release date set as yet. Admins will be able to close Meets from the Meet Quality Tool.

[DGardiner]

They've announced it's coming. No release date set as yet. Admins will be able to close Meets from the Meet Quality Tool.

 

Dont meetings close anyway after a period of time? I know our users have the option to end meetings for everyone now atleast so its been less of an issue for a couple of weeks

[paulkerton]

Dont meetings close anyway after a period of time? I know our users have the option to end meetings for everyone now atleast so its been less of an issue for a couple of weeks

They do if they're not re-entered after a certain number of days (I think its 180 days) but the moment someone goes back in, it resets the clock again. You can always go into the Meet and turn off quick access as a solution.

[DGardiner]

They do if they're not re-entered after a certain number of days (I think its 180 days) but the moment someone goes back in, it resets the clock again. You can always go into the Meet and turn off quick access as a solution.

disnt realise it was that long!

[paulkerton]

disnt realise it was that long!

It might be 90 and I'm doubling it accidentally. But its definitely weeks and weeks worth, rather than hours.

[TMBS]

If you enter that room now, you should be able to turn off Quick Access, which will stop anyone else getting back in.

Admins getting the ability to do that soon too.

I've done that now thanks!

[caffrey]

Thinking out loud is there some way of listing all meets on a domain (I've not looked) ? If so put them in a blocklist on the filter ?

[TMBS]

Thinking out loud is there some way of listing all meets on a domain (I've not looked) ? If so put them in a blocklist on the filter ?

You can download them form the Meet Quality Tool, or audit in Google Admin but if you blocked all of them via the filtering it would block the ones that teachers are using too?

[caffrey]

It would, but maybe block meets that were created a set date ago ? And if there is any issues remove them from the blocklist