MS Teams - owner versus members and guest

[Ditto]

If a MS Team is set up by an 'owner' for a number of members, does the owner see the posts in the same way as members. Can it be restricted so the members discuss confidential matters but the owner does not see these (other thanfor exceptional reasons via (Super) administration rights?

[MYK-IT]

Although my personal account is an administrator of our Office365 tenancy, we are rolling out Teams and noticed that 'owner' is same as 'member', as in you can see all conversations etc

 

Therefore, I use an universal administrative account, that I make 'owner' of any Teams (that I'm not owner/member of) and remove myself. That way I can still get in, and access if required but not via my day to day, personal account. Plus I don't what to receive notifications, or be subjected to information from any Team that don't relate to me.

 

No different from file shares, etc. Or having 2 accounts to access your network. One for day to day tasks, the other with elevated privileges as, or when required. Ultimately, there is an expectation that IT Support can access any data on the school system as, or when deemed necessary etc

[john]

With the Teams Admin Centre in O365 you can see team data in that eg channels, whos in them etc and manage without being in the actual team so no need for you to be the owner if you don't activly need to be in it. Where I am for the first few months of people using a team we are in it then we leave it and just re-add back in via O365 Teams Admin centre if they need us to go in and help. Some groups like us in then they can tag us and go how do I do X, why is Y not working (yes i know they should use the helpdesk but we all know that battle!)

[Kyle]

So i have understood correctly, if say a SLT Team is set up by the Office 365 tenancy manager he automatically becomes an owner even if he adds another owner and he if he wants to can see all chats and file sin the SLT Team if he choose to even though he is not a member just an owner? Even chatss or channel chats?

[Ditto]

To add a bit more detail to my OP. The situation is we have a governor group. The IT technician insisted he set the group up. The technician is the owner, with the governors as members. Governors have confidentiality concerns. Governors have permission to create their own groups.

[Domino]

To add a bit more detail to my OP. The situation is we have a governor group. The IT technician insisted he set the group up. The technician is the owner, with the governors as members. Governors have confidentiality concerns. Governors have permission to create their own groups.

 

Have the Technician leave the group?

 

You can always re-add them from the Admin console if needed.

[john]

Have the Technician leave the group?

 

You can always re-add them from the Admin console if needed.

 

Exactly This. Suggest you look at the Teams control panel in O365 its been enhanced greatly over the last 6 months so you get a lot of data on the teams made in teams in it.

[MYK-IT]

Sorry to hijack @Ditto as I too, are at early stage of setting up our Governors for use with TEAMS.

 

Licencing wise, I have provisionally assigned

 

Exchange Online (Plan 1) - For email

Microsoft Teams - For Teams (obviously)

 

A test TEAM call worked fine this morning, however sharing of files didn't work as I suspect that I will have to assign:

 

SharePoint Plan 1 for EDU - for SharePoint / OneDrive provision

 

I suspect I would also have to add:

 

Office for the web (Education) - To allow online creation / opening of office documents too.

 

Does that sound right? I just want to ensure I only assign the minimum of licences / features as needed.

[Ditto]

I know we (the governors) have Office 365 A1 for faculty. It seem comprehensive in terms of email, teams, sharing et. al. The big tip I have, and it looks as though you are ahead here, is make sure the governors get training on the product if they are not familiar with it. Our governors as a whole did not like receiving emails in a separate account to their personal ones. Most just missed communications for while, others found they got their school account confused with their work ones. I set up auto-forwarding of email to my personal account and helped a couple of others to do the same. A governors team site was set up a couple of weeks back for the school (1 of 3 school in the trust) and only one other governor has accessed it. Yesterday, with no notice or advice, the central trust has set up a separate MS 'Group' for the same group of governors - not the same as Teams and will completely confuse some of our governors - and others won't even recognise it at all! To coin a phrase, it's an omni-shambles. Currently non-staff governor communication is still via personal accounts. Cutting the apps down to a minimum required set is probably a good idea, but if it were me I'd focus on ensuring the governing body buy-in to the shift in there way of working and provide the appropriate support, otherwise you may well find it all gets set up and lies dormant.

[MYK-IT]

Thanks @Ditto

 

Some very good points and tips there.

 

We have been gradually rolling out more features to our Governors. At present they just have the Exchange Online (Plan 1) licence for dedicated school-supplied email account (governor sub-domain) and that has been working OK, after setting up a Governor GAL (although that doesn't totally separate within Office 365 Tenancy as much as I'd like). May use mail-rules to limit email flow etc.

 

Recently added the Microsoft Teams licence to our Chair of Governors account, who is kindly helping us 'test', and that worked fine. Albeit, they couldn't share files etc.

 

So I've now added SharePoint Plan 1 for EDU and Office for the web (Education) licences to test again today during a scheduled Teams Meeting. (no idea if having OneDrive would be an issue or not? Not my decision. Though, I have located instructions on how to remove OneDrive areas)

 

I have not created a Governors TEAM yet, as still trying to prepare, properly (as much as I can anyway) before being coxed into 'just roll it out!' (and not understand any ramifications of doing so etc.)

 

One area that I know I'll need to restrict is the 'Chat' icon, to limit Chat (if at all) to only within Team Channels and / or scheduled meetings, as don't like idea of (parent) governors being able to directly / chat with Teaching Staff etc. There's a current thread detailing how someone has done similar with their Student policies (we don't have Students on Teams, yet)

 

It's all so vast, isn't it! I still don't know if I'm just being over-cautious (in general to Office365) or just overwhelmed with the many options, Power-Shell scripts and combination of old / new Admin Portals required to setup, configure and manage it all!

 

Though EduGeek forums have been so beneficial - Thanks All!