Secure e-mail

[speckytecky]

I've been asked to look at setting up a dedicated email account specifically for the Local Authority formal consultations with our school and specifically how easy/difficult it might be to make it a 'secure' account toward obviating the need to password protect all of the documents that flow as attachments.

 

On the latter my gut feeling is that password protecting the documents would be a minimum but better still employ encryption proper - but how?

 

We are on the free for education variant of O365.

[timbo343]

Why not have a mail flow rule that will append the subject to say encrypt. That was if the mail flows see "Encrypt:" in the subject it will send the message encrypted.

[speckytecky]

Thanks @timbo343 How to set that up, how to restrict that to users selected by the Admin and being a new area for little OLD me how would it work for un-encrypting at the intended recipients end?

 

Why not have a mail flow rule that will append the subject to say encrypt. That was if the mail flows see "Encrypt:" in the subject it will send the message encrypted.

[timbo343]

Thanks @timbo343 How to set that up, how to restrict that to users selected by the Admin and being a new area for little OLD me how would it work for un-encrypting at the intended recipients end?

Here's the article for message encryption https://blogs.technet.microsoft.com/canitpro/2015/05/19/step-by-step-setup-and-enablement-of-office-365-message-encryption/.

 

For those that don't have an office365 account, the message is sent with 2FA. I've tested it sending to my own gmail account and it's pretty neat how it works.

[Edu-IT]

Is this free for Edu?

[timbo343]

We have it and its part of our license and we.only pay for EES.

[XiJ]

Exactly what we’ve done and followed that article. So easy!

[speckytecky]

Wow, thanks for the help.

 

It's fine for me until I get to chose to Encrypt the message with O365...... and that option isn't there?

[XiJ]

Sometimes it can take a while for O365 to process account changes - such as adding in rights management etc. Mine was pretty instant - 10 mins - but can take a couple of hours depending on feature you’re adding.

[timbo343]

This is ours if you need an example.

 

[speckytecky]

Thank you fabulous fellow Edugeekers for your superb replies. Unfortunately, our current A1 subscription doesn't have the Encryption available. I raised a support ticket with Microsoft and had an almost immediate response. Subsequently, I've sent a message to our software supplier seeking a quote for a limited number of Azure RMS licenses.

[snagrat]

You can RMS for free by going to the subscription section and buying them

[gshaw]

Azure RMS is definitely free on EES, ask your reseller to add them on for you.

[Blue_Cookeh]

Has anyone got anything relatively simple I could show our staff explaining why/when to use this?

 

Tbh it's something I know we should be using for some stuff - we just never got around to it.

[speckytecky]

Despite the fabulous help given here I was struggling to set this up so, on our Admin page sent a support request to Microsoft. The response was prompt and superb. Today they ran a remote session for me and walked me through getting it active. That's what I call first class support. 10 out of 10 Microsoft.

[drewp]

Do you know if you set up the "new" encryption capabilities?

https://support.office.com/en-us/article/Set-up-new-Office-365-Message-Encryption-capabilities-built-on-top-of-Azure-Information-Protection-7ff0c040-b25c-4378-9904-b1b50210d00e