fiza Posted December 9, 2013 Posted December 9, 2013 Just wondered how many people put a quota on staff and student files? We never have and currently we have about 3TB of data which is getting unwieldy to back up. If you do put quotas on how much are staff and students allowed? In this day with video and audio files prevalent in every subject how do you manage it?
DevilsAdvocate Posted December 9, 2013 Posted December 9, 2013 (edited) We have the following in place - Staff Home Drive - 15GB each (Soft) Staff Media Drive - 25GB each (Soft) Student Home Drive - 5GB each (Hard) Student Media Drive - 10GB each (Hard) We have file-screening in place also to make sure media files can only be saved into the Media drives. Most get nowhere near the limits and then there are a small handful (staff) who go way over - our performing arts manager is currently 2017% over the 25GB limit! Edited December 9, 2013 by DevilsAdvocate 1
victory2012 Posted December 9, 2013 Posted December 9, 2013 We have the following in place - Staff Home Drive - 15GB each (Soft) Staff Media Drive - 25GB each (Soft) Student Home Drive - 5GB each (Hard) Student Media Drive - 10GB each (Hard) We have file-screening in place also to make sure media files can only be saved into the Media drives. Most get nowhere near the limits and then there are a small handful (staff) who go way over - our performing arts manager is currently 2017% over the 25GB limit! thats interesting idea.. how did u create each folder in the media area for staff and students or is it completely shared?
fiza Posted December 9, 2013 Author Posted December 9, 2013 We have the following in place - Staff Home Drive - 15GB each (Soft) Staff Media Drive - 25GB each (Soft) Student Home Drive - 5GB each (Hard) Student Media Drive - 10GB each (Hard) We have file-screening in place also to make sure media files can only be saved into the Media drives. Most get nowhere near the limits and then there are a small handful (staff) who go way over - our performing arts manager is currently 2017% over the 25GB limit! How big is your school? How many staff and students?
DevilsAdvocate Posted December 9, 2013 Posted December 9, 2013 thats interesting idea.. how did u create each folder in the media area for staff and students or is it completely shared? We have a group policy setup to create folders like so on a Media share. The students can only see their own. Staff is the same but they have access to the Student media files also. How big is your school? How many staff and students? We currently have 619 students on roll and 130 staff. 2
sister_annex Posted December 9, 2013 Posted December 9, 2013 We don't hard quota staff but FSRM tracks what they have in their individual user areas (I think the soft limit may be 3Gb) - of course we have some staff that don't use anything and some that use way more so does tend to balance (we have ~200 Staff) Pupils are different, we have 1500, each student up to Year 10 has 3Gb Hard (which automagically moves to 3.5 if they hit that limit) Year 11 & Sixth Form have 4Gb with no increase. If a student does need more space they have to justify it. We don't do any filtering as found it a pita especially with the likes of media/ video and audio work.
fiza Posted December 9, 2013 Author Posted December 9, 2013 We don't hard quota staff but FSRM tracks what they have in their individual user areas (I think the soft limit may be 3Gb) - of course we have some staff that don't use anything and some that use way more so does tend to balance (we have ~200 Staff) Pupils are different, we have 1500, each student up to Year 10 has 3Gb Hard (which automagically moves to 3.5 if they hit that limit) Year 11 & Sixth Form have 4Gb with no increase. If a student does need more space they have to justify it. We don't do any filtering as found it a pita especially with the likes of media/ video and audio work. How are you backing all this data up?
sister_annex Posted December 9, 2013 Posted December 9, 2013 Our pupil server backup is currently just over the 1Tb mark nightly Our Staff User Data server is ~350Gb nightly Our Staff Common Data server (department shared resources) ~800Gb nightly We use Veeam which can easily handle this and all the other servers we have in a night 1
SovietRussia Posted December 9, 2013 Posted December 9, 2013 FSRM: Students get around 512mb, Staff get 6gb. If students want more, they just ask. Sixth Form usually get 1gb.
fiza Posted December 9, 2013 Author Posted December 9, 2013 Our pupil server backup is currently just over the 1Tb mark nightly Our Staff User Data server is ~350Gb nightly Our Staff Common Data server (department shared resources) ~800Gb nightly We use Veeam which can easily handle this and all the other servers we have in a night What are you backing up to? Nas Drive? Are you doing full backups each night?
fiza Posted December 9, 2013 Author Posted December 9, 2013 FSRM: Students get around 512mb, Staff get 6gb. If students want more, they just ask. Sixth Form usually get 1gb. How do you cope with things like Photo shop where RAW files can be quite large?
SovietRussia Posted December 9, 2013 Posted December 9, 2013 How do you cope with things like Photo shop where RAW files can be quite large? Seems to cope just fine, Sixth Form are the main users of Photoshop, so thats why they get the extra. It also teaches the kids to be conservative with space and not fill it up with internet memes.
sister_annex Posted December 9, 2013 Posted December 9, 2013 What are you backing up to? Nas Drive? Are you doing full backups each night? We have one physical server with ~12Tb of storage for Veeam to backup to. We run nightly reversed incrementals each server has a minimum of 14 rollbacks and in the case of staff and pupil servers they are ~ the 60 rollback mark the rollback sizes (basically the changes) in most cases don't tend to be massive around 10Gb on average
cpjitservices Posted December 9, 2013 Posted December 9, 2013 What is FSRM ? And how can I Install and set it up ? Currently I have quotas set up on staff, 2GB per user. (This is done under quote management on Server 2008) Im not entirely sure what happens on Server 2008 Quota tool, but once a user hits 2GB it doesn't stop them saving anything in the home drive of the user. They can Just carry on using as much space as they like (although thats how it seems)
fiza Posted December 9, 2013 Author Posted December 9, 2013 We have one physical server with ~12Tb of storage for Veeam to backup to. We run nightly reversed incrementals each server has a minimum of 14 rollbacks and in the case of staff and pupil servers they are ~ the 60 rollback mark the rollback sizes (basically the changes) in most cases don't tend to be massive around 10Gb on average Are your file servers virtual then? Can Veeam backup physical servers the same way something like backup exec can?
Mr_Jiminy Posted December 9, 2013 Posted December 9, 2013 (edited) Couldn't survive without them, especially where disaster recovery and offsite data is concerned. Students/ Pupils - 200MB Teachers/ TAs - 4GB Administrative Staff - 10GB Staff Share - 50GB We then have media areas; videos, photos, pictures, music (school purchased) set to 500GB. This data is excluded from disaster recovery. The idea being that staff use the media areas for all things media related, keeping their profiles down to docs and the like. Edited December 9, 2013 by Mr_Jiminy
mrbios Posted December 9, 2013 Posted December 9, 2013 Key stage 3 (7, 8, 9) - 500MB Year 10 - 1GB Year 11 - 1.5GB 6th form - 2GB Staff - as much as they like
SovietRussia Posted December 9, 2013 Posted December 9, 2013 What is FSRM ? And how can I Install and set it up ? File Server Resource Manager, i believe you install it on the file server and just follow the wizard
dhicks Posted December 9, 2013 Posted December 9, 2013 Just wondered how many people put a quota on staff and student files? No, I figure it's easier to simply increase the size of the available disk space, although I will have the occasional trawl through to try and stop teachers copying the entire contents of USB drives to their My Documents folders. We never have and currently we have about 3TB of data which is getting unwieldy to back up. We have a 12TB main file server, a virtual machine with its own dedicated disk array, backed up by a physical server. Backups are done by cloning the previous backup and running rsync, which is taking up to 15 minutes during busy periods to sync 1.5TB of data. In this day with video and audio files prevalent in every subject how do you manage it? I plan to move photos and video off to their own separate server.
fiza Posted December 9, 2013 Author Posted December 9, 2013 No, I figure it's easier to simply increase the size of the available disk space, although I will have the occasional trawl through to try and stop teachers copying the entire contents of USB drives to their My Documents folders. We have a 12TB main file server, a virtual machine with its own dedicated disk array, backed up by a physical server. Backups are done by cloning the previous backup and running rsync, which is taking up to 15 minutes during busy periods to sync 1.5TB of data. I plan to move photos and video off to their own separate server. How far back in time can you go to do restores? How will you police where photo and video files go to ? What will stop staff carrying on as they were even with the separate server?
dhicks Posted December 9, 2013 Posted December 9, 2013 How far back in time can you go to do restores? Each backup is stored in its own dated folder, with backups created every hour. Each user gets a "backup" share mounted as a read-only Windows share that they can copy previous versions of files from. Hourly backups are trimmed down to daily backups after 2 days, and after that I will at some point start trimming them down to weekly backups. The disk space usage hasn't got over 7% yet, though, so it'll be a while until I have to figure that part out - probably a year or two, at this rate. How will you police where photo and video files go to ? What will stop staff carrying on as they were even with the separate server? We have a separate "media" share at the moment which I plan to transfer over to the new server - staff are getting used to using that for photos of events and so forth. We use a couple of Eye-Fi cards that automatically place photos on the Media drive as they are taken, too. At the moment we do get videos and so forth plonked on our main file server, but the idea is that the media server will offer nice features like auto-transcoding of video files, indexing and thumbnailing of photos and so on, so the media server will simply become the best place to put photos and videos.
Tall_Paul Posted December 10, 2013 Posted December 10, 2013 I have hard quotas for students of 1GB each. This is becoming a problem as we're running a photography GCSE but, seeing as they want a ridiculous amount of space, I'm going to recommend Google Drive or Skydrive for this. I would love to have hard quotas for my teachers and admin staff too, but that's a no-no at present. I've found if you don't have quotas, people just use the network as a dumping group. Treesize Pro is a must to find and identify the culprits (some staff have got in a lot of trouble over what they've copied onto the network).
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