[sims] Access to Marksheet for all users

[CarpeDiem]

Hi everyone

 

I'm hoping someone can help me with this. I am about to create one marksheet which all of my local users need to be able to see. What's the best way of doing this? In my opinion, SIMS relies far too much on the pastoral or academic structure and I can't just grant read-only access to whomever I chose, regardless of how good the business case is!

 

Any advice appreciated please before I start Nesting If Then Else ing.... (thank god they included a Copy function on that!).....

[vikpaw]

The not very elegant or secure solution some use is to just give everyone Assessment Operator rights, but that relies on lots of training and trust in the staff to ensure they don't change the structure or alter something they shouldn't.

 

A workaround is to create a UDG for all kids and assign all staff as supervisors of that group. Whenever new staff join you have to add them to the group, and also you need to maintain the group to add new kids, old ones don't affect it. I know you love UDGs This way, you just assign your DIY whole school group to whichever marksheet templates you want.

 

There are probably other workarounds of a similar nature, like create a new course, which has all year groups in it, then assign permissions to that course. I think this way the kids may be maintained, if you tick the correct boxes for auto-update.

 

If you really want to be daring, create a custom permissions group based on Assessment Operator, and strip out permissions for editing and other dangers, but i don't think that's easy, and the permissions aren't clear or easy to work with.

 

I have a permissions group, that allows staff to just read results. That's all. This combined with a report that displays results, allows them to access the data but via the reporting engine - this could be an option for you.

[number34]

If you click on/look at the picture you will see that I have changed the permissons for the Class Teacher group so that all staff can view all mark sheets from Focus>Assessment>Marksheet entry. It works well here.

Edited June 11, 2012 by number34
Picture too small

[wpjon]

We use a similar system to @vikpaw, but create a dynamic discover group with all the year groups in and then assign all the staff as supervisors, this way we can add a marksheet for the discover group to give all staff access to the a marksheet. When new pupils arrive/leave discover will automatically update the group memberships.

[CarpeDiem]

Update on this - it's been a manic couple of months including a great holiday to Canada (whoops did I just mention that? ;o)) - Vikpaw many thanks, I decided on a UDG with the additional admin malarky of adding new kiddies. wpjon - thanks for the discover tip, when we have discover I'll certainly look into that as autoupdating would be a dream. Oh, I love this forum!!

[vikpaw]

Focus | System Manager | Manage Groups

or something like that.

i would clone the class teacher group as class teacher assessment or something, then make the change so you can test on a few users.

 

edit: ok now it's answering the Q below!

Edited March 19, 2014 by vikpaw

[Southey]

Hi Number34

 

Can you tell me how I can addin the Class Teacher group as a permission holder for this please