SharePoint 2010 - How do you organise your documents?

[craigg]

Morning guys,

 

We are just about to roll out our sharepoint deployment and i'm wondering how people who are already using the platform are organising their documents?

 

I'm unsure whether using content types & managed meta data is going to over complicate things for staff.

 

Any info would be great.

 

Cheers

 

Craig

[jamesb]

Various different ways depending on the documents and needs - and the department involved.

 

In all cases we're using managed meta data, since it's incredibly useful when searching and everyone quickly got the hang of the tag cloud. Content types we're keeping limited for now to avoid over-complicating things, so mostly we have custom content types for each list or library - but that will be changing as time goes on.

 

The big thing we're trying to avoid is using folders. If you've got properly structured metadata (and more importantly a well-designed search centre) there's just no need for them at all. Security trimming takes care of document visibility, and most of our users aren't even aware that there's such a thing as a list or library in the background - they either have web parts filtering out only what they need, or use the search.

[craigg]

Excellent.

 

Thank you for the reply. I've taken on the no folders approach as well and it was from there that my above thoughts came from.

 

I've already started to build up a term store so might have another bash at it.

 

Cheers!