Microsoft EES Licensing Agreement(s) I need some basic advice

[edutech4schools]

I work in small primary schools so I have never needed to look into licensing agreements, its always cheaper to buy the license with that product or hardware at the time.

 

Would I be right in thinking we might be better to get EES as the pricing is now based on full time staff. For example one of my schools has 15 FTS.

 

Also what does EES actually give me? Would I be able to upgrade all our XP machines to 7 and upgrade our Office 2003 software under the agreement.

 

Thanks

[plexer]

You would be able to upgrade to Win 7 and Office 2010.

 

But remember it is an annual agreement.

 

Ben

[Dom_]

Full time staff is anyone doing over 200 hours a year (just under one day a week), so you'd have to count all your part time ETA's too. As mentioned above, you'd be able to use the latest versions of windows + office as soon as they are released.

[IrritableTech]

Also remember that microsoft say a FTE member of staff works 200 hours per year. But you need not count typical none computer users (cook, site staff etc.).

[elsiegee40]

Also remember that microsoft say a FTE member of staff works 200 hours per year. But you need not count typical none computer users (cook, site staff etc.).

 

Full time staff is anyone doing over 200 hours a year (just under one day a week), so you'd have to count all your part time ETA's too. As mentioned above, you'd be able to use the latest versions of windows + office as soon as they are released.

 

What they said.

 

When we were at the edugeek microsoft conference in february, M$ confirmed the 200 hours per year as being full-time... so for many primary schools EES works out more expensive, not cheaper.

 

You must include all staff who can login to the network, not just teaching staff.

 

Only include site-staff such as the caretaker if they have network logins... at my school, I would have to include the caretaker and all the office staff, but not include the cleaners and cooks.

[vboshart]

Additionally, you need to purchase a minimum of 300 licenses for your first order. Some of the included advantages are Software Assurance rights, Home Use Program and Work at Home rights.

 

I've attached the EES Guide in a doc format, since Microsoft has it available online but in docx format only.

EES_guide.doc

[Arthur]

Only include site-staff such as the caretaker if they have network logins... at my school, I would have to include the caretaker and all the office staff, but not include the cleaners and cooks.

Where would you stand with sixth form students who work after school as cleaners?

 

Please note: Employees such as maintenance, grounds keeping, and cafeteria staff may be excluded from the faculty/staff FTE employee count if they do not use institutional devices.

 

Are the number of hours worked per year the deciding factor or is it whether they use institutional devices? Our student cleaners do not have staff user accounts when they are cleaning (for obvious reasons), but they do have restricted student accounts which are used during the normal school day when they are not employed by the school.

[paulnharris]

Since the launch of EES to Schools in March, the 300 license minimum no longer applies. The minimum FTE count required to start an agreement is 5

[epsilon]

Dear all,

 

Campus agree;ent is available in every country? Is there any restriction to Gulf Countries?

 

Thanks

[plexer]

@arthur they count as students and under ees you are counting staff and can exclude cleaners

[elsiegee40]

@arthur they count as students and under ees you are counting staff and can exclude cleaners

 

It excludes all staff who do not have logins for the network. however, if your cleaners are able to login and use the network, you have to pay for them. I would assume this doesn't include students who are part-time cleaners as they will use their student logins.

[Arthur]

@elsiegee40. That's the bit which confused me. Our part-time student cleaners do have accounts on the network, but as students not staff. However, when they are employed by the school (3-5.30 p.m. weekdays), they do not use the accounts because they are busy cleaning.

 

The students are classed as part-time staff on our MIS, but they do not have staff logins because they are students during the school day (8.30 a.m. - 3 p.m.).

 

Is @plexer correct in that we wouldn't have to pay for them because they never login to a computer as a member of staff at any time during the hours they work for the school?

[Millgate]

Hi everyone,

 

I had a meeting with MS about the new EES agreements when they first came out and they said you only have to license per full time member of staff that use a computer in their job. So for example, kitchen staff, gardeners ect don't need to have a license.

 

However before i set up any agreement, i triple check with MS and record the call so it's bulletproof.

 

Let me know if you need any info/prices

 

Cheers

 

Luke

[Steve21]

I had a meeting with MS about the new EES agreements when they first came out and they said you only have to license per full time member of staff that use a computer in their job. So for example, kitchen staff, gardeners ect don't need to have a license.

 

Think a lot of that depends, I mean our kitchen staff have computer logins for ordering, aswell as using computerised catering payments etc, and gardeners aka site staff have logins for use with planning/emails/CCTV etc. So they do count for us (how I understand it anyway)

 

Steve

[Millgate]

Think a lot of that depends, I mean our kitchen staff have computer logins for ordering, aswell as using computerised catering payments etc, and gardeners aka site staff have logins for use with planning/emails/CCTV etc. So they do count for us (how I understand it anyway)

 

Steve

 

That's correct Steve. If you have someone creating menus, ordering ect then yes, they will need a license. They describe it as anyone that uses a PC to do their job and works over 200 hours requires a license.

 

There are grey areas which is why i always triple check with MS so if they say the don't need a license, then you have proof.

[synaesthesia]

Also when looking for information please bear in mind the EES agreement in the UK is *not* the same as the EES agreement in the US. The US one gives me headaches just thinking about it!

[plexer]

If a student works as a cleaner but doesn't use a computer during their cleaning job you don't need to count them.

 

Ben