Google Apps EDU | Message Archiving

[misterfriendly]

We have rolled out Google Apps Edu in our school (approx. 600 users) for docs & email. So far it works great, and a huge improvement over our previous homegrown mail system (postfix/squirrelmail).

 

Now I need to think about an archiving system for messages and (possibly) docs. Google/Postini sells their own solution and there are a bunch of other solutions offered by third party vendors. It seems you can spend as much as you want on such a system.

 

Does anyone have a recommendation or warning about any of these? Thanks -

 

Luke Jaeger | Technology Coordinator

Pioneer Valley Performing Arts Charter Public School

Pioneer Valley Performing Arts Charter Public School

[dave.81]

Sorry to bump an old thread but i am now in the same situation. I am currently testing Goggle Apps to replace our current email system and the question of archiving has come up. My question is do we need to have an email archive? Is it a legal requirement for schools? I know business' have lots things to deal with when it comes to this but as a school do we have anything to follow?

 

The archive systems i've seen are massively expensive and on a cost side more than our entire current system.

 

Anyone?

[FN-GM]

Do you mean like journaling where it keeps a copy of all e-mails in another inbox?

[dave.81]

Yes, our current email system sends all mail onto a single inbox. To be honest it's never been used for anything other the last 8 years but if we dont have one will it come back to bite me.

[FN-GM]

I think you need it by law. It would be nice to know how to do this.

 

With Google Apps education you get free support. Have you tried contacting them?

 

Thanks

[dave.81]

I am only using a standard account at the moment during the testing phase so cannot get the free support. Google do offer a message archiving system at a generous 66% discount to schools but at $60+ per user this is still not cheap enough option.

[Cools]

i lookin to a mail archiver, on site.. and setting up google to send all email In and Out bound to the mail archiver first then to the mail box or befor sending it on via google.

[dave.81]

What system are you looking at using Cools?

[Cools]

i was looking at http://www.mailarchiva.com/ OSE Ed..

[Cools]

and i look at thins Barracuda Message Archiver - Preserve and Index All Email Communications

along time a go.. i got a online demo

[Cools]

i found this Open Source.. Lurker: the email archiver might be what you want to run mail internaly.

[jgcracknell]

You could use GAM (see Google Code) with Google Mail to download your email nightly on a script?

[Cools]

Just to help you out. Found this "Log All Email for Sendmail in CentOS 5"

 

Do you ever wanted to copy each and every incoming and outgoing email in Sendmail automatically to a single email acccount transparently? Thanks to Axel Reinhold’s logall.c module. Now, we can do it. In the below HOWTO, we will configure Sendmail to copy each and every incoming and outgoing email to an email account called “logall”.

 

Log All Email for Sendmail in CentOS 5 | WING LOON

 

Just get Google to use your SMTP server to send and receive all your email from you new Linux box.

you can use it as an internal mail server also.

 

make sure you have a good size storage pool.

[Cools]

Open Source Email Archiving with Linux Box Enkive

Enkive

[FN-GM]

If you have google apps education you can now do this in google apps without any addons.

 

Log into the admin console and the service is called Postini

 

it can also:

 

* Email content policies for sensitive or confidential information

* Email attachment policies to quarantine or block specific file types

* Email footers for all outbound messages

* Encryption using standard TLS protocols

* Additional layer of spam and virus protection

* User account synchronization with Google Apps Premier Edition

 

Service Overview - Google Apps Help

[BostonArchiver]

We have rolled out Google Apps Edu in our school (approx. 600 users) for docs & email. So far it works great, and a huge improvement over our previous homegrown mail system (postfix/squirrelmail).

 

Now I need to think about an archiving system for messages and (possibly) docs. Google/Postini sells their own solution and there are a bunch of other solutions offered by third party vendors. It seems you can spend as much as you want on such a system.

 

Does anyone have a recommendation or warning about any of these? Thanks -

 

Luke Jaeger | Technology Coordinator

Pioneer Valley Performing Arts Charter Public School

----------

 

Hi,

 

Saw this thread, and joined to respond.

 

If you are using Google's FREE hosted Email for Edu/Schools, to have complete archiving, you basically have to use either Google's Postini services, or use ArcMail's Guardian for Google solution.

 

If you have a paid Google Apps account, you then have more options, with other 3rd party vendors.

[misterfriendly]

We ended up using Gaggle.net - which may not be the cheapest solution, but it works great & puts us in compliance with all the various federal & state rules around internet safety

[edutech4schools]

I am only using a standard account at the moment during the testing phase so cannot get the free support. Google do offer a message archiving system at a generous 66% discount to schools but at $60+ per user this is still not cheap enough option.

 

Not much point using a standard account to test as it is different from the Google Apps for ED account which is also free and can be set up for testing purposes.

[adminray]

Hi there, I had the same problem. I set up a rule to forward any email with the following words in "a me you and at yes no" etc. So any email written in English will be forwarded to an account. Then I used Gam (a free Dos program) to set up a rule that all incoming mail be sent to another account. So every email in and every email out gets caugh in one of the two accounts. Ive been doing this for 6 weeks and both are about 10% full, so when theyre full I'll create another account and off we go again. I was quoted £4 per head per year for 1000 users so this is saving a lot of cash.

[dmp78]

Hi there, I had the same problem. I set up a rule to forward any email with the following words in "a me you and at yes no" etc. So any email written in English will be forwarded to an account. Then I used Gam (a free Dos program) to set up a rule that all incoming mail be sent to another account. So every email in and every email out gets caugh in one of the two accounts. Ive been doing this for 6 weeks and both are about 10% full, so when theyre full I'll create another account and off we go again. I was quoted £4 per head per year for 1000 users so this is saving a lot of cash.

 

that sounds like a nice, cheap workaround. we were signed up for postini by a predecessor here, but i'm looking for a way to save some money.

 

would you mind providing a little more info on how you set that up (ie: where did you set up the forwarding rule, how did you set up the rule in GAM etc.)?

 

much obliged!

[DGardiner]

that sounds like a nice, cheap workaround. we were signed up for postini by a predecessor here, but i'm looking for a way to save some money.

 

would you mind providing a little more info on how you set that up (ie: where did you set up the forwarding rule, how did you set up the rule in GAM etc.)?

 

much obliged!

 

 

doesn't google vault handle this?

 

i did read that pre vault accounts don't have it activated yet - but all new account will, and in the future the pre vault accounts will have it brought online too.

[misterfriendly]

Gaggle works but it's costly. We are considering switching to Google Vault which is far cheaper. My only question is how hard is it to migrate the archive? Anyone done this?