SharePoint Announcements List Email Alerts - Alternative Options

[Stephen_UK]

To cut down on all staff emails (it doesn't seem to, but that's a side issue!), a predecessor has set up a couple of SharePoint Announcements Lists on our Intranet and staff are instructed to set up a daily summary alert so they see them without venturing to the Intranet site

 

Aside from being fraught with the problem of staff not receiving the alerts if they don't manually set it up (reliance of which is arguably a bad idea), Microsoft are retiring these alerts by the end of the academic year, with phase out starting now

 

Other than suggesting just using all staff emails which is my current think, have any of you got other solutions that work well and ideally ones which don't require manual setup by staff?

 

Thanks  

[robyholmes]

Make the intranet page the homepage? Or at least a pupil friendly page which then links to the staff only page? (So information isn't shown on IWB's by mistake).

[mjhardisty]

I think Microsoft are recommending Power Automation as the replacement for alerts.

 

https://support.microsoft.com/en-us/office/sharepoint-alerts-retirement-813a90c7-3ff1-47a9-8a2f-152f48b2486f

[Rob_D]

Can you use the "News" posts in SharePoint/Teams? We set up news posts on the "all staff Team" that publish to staff Homepage, and if it needs to be pushed out, using the promote option emails it to all the members of the team (aka all staff).

[Stephen_UK]

On 03/12/2025 at 13:22, robyholmes said:

Make the intranet page the homepage? Or at least a pupil friendly page which then links to the staff only page? (So information isn't shown on IWB's by mistake).

 

We have made the Intranet page the home page now (it was meant to be, but it wasn't set up right) and the announcements are on a different tab. I think there is definitely scope for this, but will be a culture change, for sure

 

On 03/12/2025 at 14:24, mjhardisty said:

I think Microsoft are recommending Power Automation as the replacement for alerts.

 

https://support.microsoft.com/en-us/office/sharepoint-alerts-retirement-813a90c7-3ff1-47a9-8a2f-152f48b2486f

 

Thanks, I will look at this as an option

 

On 03/12/2025 at 14:30, Rob_D said:

Can you use the "News" posts in SharePoint/Teams? We set up news posts on the "all staff Team" that publish to staff Homepage, and if it needs to be pushed out, using the promote option emails it to all the members of the team (aka all staff).

I will look at this. Hopefully this doesn't fall under the same retirement of alerts that have brought about my query though