Accessing global address list from another tenancy

[maxrebo]

We have a user from who would like to access the global address list from our school whilst using his own schools email address? Is this possible?

[Roberto]

We have a user from who would like to access the global address list from our school whilst using his own schools email address? Is this possible?

 

Define 'access the global address list'. What exactly are they/you trying to do? Also, what info do you have in the GAL and would any of it be considered sensitive data? Do your students have mailboxes that would then mean they'd have access to any info about children from an email address you do not manage and cannot guaratee the security of.

 

You can use GALSync type tools to pull email addresses from one org to another as contacts. You could give their account guest access to your org, that might work. Or a shared mailbox they can log into, which would then be able to interrogate the GAL.

[PotNoodleTech]

Doesnt sound like a good idea to me!

[Boredguy]

Surely that would be an issue with GDPR, and the whole point of the GAL is it's only available on your tenancy.

[Roberto]

Surely that would be an issue with GDPR, and the whole point of the GAL is it's only available on your tenancy.

 

If they're schools in the same MAT and their data protection policy is written in such a way as to allow sharing across the MAT then this might be ok depending on how they go about it. But my immediate instinct would be to say "no" to be honest because I'm thinking if they had that structure in place already then they'd already have an answer to this in place alongside it. This sounds more like one person wanting to do something "a bit odd" which to me is exactly the sort of thing that should be refused.

Edited March 7, 2023 by Roberto