Manage Users in google cloud

[chekmate1984]

Hi all

 

I look after a primary school, users are created manually at present and has been all created in the USERS ou, no year groups or classes!

 

School has requested we organised this in year group and classes (whatever is easier).

 

As currently all users in one ou, what is best way to split this up to year groups then class?

[Frodo_Baggins]

At previous school we did "School Code\User Type E.g. staff or student\Year Group" and then sync groups from the MIS (MIS>Azure>Google.)

Depending on your setup would look at GCDS if on prem AD and maybe an MIS sync tool if yours doesn't have it built in (create and sync users\ groups automatically - cost associated.)

 

GAM is a pretty handy tool if you have to do a lot of Google stuff GitHub - GAM-team/GAM: command line management for Google Workspace or advanced fork GitHub - taers232c/GAMADV-XTD3: Command line tool to manage Google Workspace

[jthompson]

If it were me, I'd create a Staff ou and a Students ou with cohorts as ou's under that. For example, Students/Intake 2022.

For your classes, you may want to use Google groups, so that pupils (and possibly staff, too) can belong to more than one class if needed.

 

For leavers' accounts, place them in Staff/Leavers and Students/Leavers respectively, so that they're out of the way and not being listed alongside your active users.