[ms office - o365] Auto-forward emails at weekends

[enjay]

We have an attendance@ address which parents email to report their child absent. This is monitored through the normal school day, but we would like emails which are sent to this address at weekends to be copied to the Headteacher, in case lots of parents report their child as self-isolating. Does anyone know of a way to do this?

 

The best I've found is a) manually enabling/disabling the rule, b) a rule which picks up the day from the message header, but that would miss emails on a Friday (or include emails on a Friday morning). Neither of these are ideal.

[Chaniel]

One other way I can think of is to create a transport rule (e.g. If the recipient is [email protected] then BCC the message to [email protected])

You could then enable/disable this transport rule on a schedule with a script running as a scheduled task.

 

For example, on Friday at 16:00, it runs a Powershell script that enables the transport rule (Enable-TransportRule) and then on Monday at 08:00 this gets disabled (Disable-TransportRule).

 

Not sure how you do that securely if you have MFA enabled though.

 

Edit: Doh. Shared mailbox with the head checking it as mentioned below is definitely easier!

Edited October 19, 2020 by Chaniel

[PyROm]

Our attendance@ is a shared mailbox, that way if the staff member responsible is off ill, others in the team can check it, this would probably work for you as well as headteacher could check the mailbox.

[enjay]

Our attendance@ is a shared mailbox, that way if the staff member responsible is off ill, others in the team can check it, this would probably work for you as well as headteacher could check the mailbox.

 

It already is a shared mailbox, but you can't access those from your phone.

[enjay]

One other way I can think of is to create a transport rule (e.g. If the recipient is [email protected] then BCC the message to [email protected])

You could then enable/disable this transport rule on a schedule with a script running as a scheduled task.

 

For example, on Friday at 16:00, it runs a Powershell script that enables the transport rule (Enable-TransportRule) and then on Monday at 08:00 this gets disabled (Disable-TransportRule).

 

Not sure how you do that securely if you have MFA enabled though.

 

Edit: Doh. Shared mailbox with the head checking it as mentioned below is definitely easier!

 

We do have MFA. Also, don't rules like that require an Outlook client to be open to run?

[CHiLL]

We do have MFA. Also, don't rules like that require an Outlook client to be open to run?

OWA mailboxes also have the ability to configure rules. You can use a server's Task Scheduler and the Office 365 PowerShell modules to run a script to enable/disable that rule.

[PyROm]

Adding shared mailbox to android and IOS outlook app .... https://support.microsoft.com/en-gb/office/add-a-shared-mailbox-to-outlook-mobile-f866242c-81b2-472e-8776-6c49c5473c9f

[enjay]

Adding shared mailbox to android and IOS outlook app .... https://support.microsoft.com/en-gb/office/add-a-shared-mailbox-to-outlook-mobile-f866242c-81b2-472e-8776-6c49c5473c9f

 

Hmm, how have I not noticed that option before? Thanks!

[p858snake]

Hmm, how have I not noticed that option before? Thanks!

 

It's only fairly new from memory.