timbo343 Posted December 16, 2019 Posted December 16, 2019 Is there a way to disable specific areas of a user's Google account? I'm talking about when a user signs in to Gmail, clicks on their initial from the top right, clicks on Manage your Google Account and they see the following: - Home - Personal Info - Data & Personalisation - Security - People & Sharing - Payments & Subscriptions I'll like to be able to disable the following: - Personal Info > Password as our passwords are sync'd from AD. Having the ability to do this seems with an AD password linked account seems a little silly? - Personal Info > About Me > Your Album archive Is there a way to prevent showing photos with others on the outside world? - Data & Personalisation > Transfer your content I've tested this and users are able to transfer their own content to another user without any issues - Data & Personalisation > Activity Controls > Youtube History - Data & Personalisation > Download or delete your data Is it possible to prevent users from doing this? - Data & Personalisation > Reservations Prevent users from using Reservations - Security > Less secure apps Disable this option for users - Security > Password Manager Disable Google from saving passwords for users - People & Sharing > Location Sharing Do we really want students and staff sharing their location - Payments & Subscriptions (ALL) Should students and staff be able to pay for things via their school / work account via their Google Account? If not, is there a way to disable this?
mavhc Posted December 16, 2019 Posted December 16, 2019 Is there a way to disable specific areas of a user's Google account? I'm talking about when a user signs in to Gmail, clicks on their initial from the top right, clicks on Manage your Google Account and they see the following: - Home - Personal Info - Data & Personalisation - Security - People & Sharing - Payments & Subscriptions I'll like to be able to disable the following: - Personal Info > Password as our passwords are sync'd from AD. Having the ability to do this seems with an AD password linked account seems a little silly? - Personal Info > About Me > Your Album archive Is there a way to prevent showing photos with others on the outside world? - Data & Personalisation > Transfer your content I've tested this and users are able to transfer their own content to another user without any issues - Data & Personalisation > Activity Controls > Youtube History - Data & Personalisation > Download or delete your data Is it possible to prevent users from doing this? - Data & Personalisation > Reservations Prevent users from using Reservations - Security > Less secure apps Disable this option for users - Security > Password Manager Disable Google from saving passwords for users - People & Sharing > Location Sharing Do we really want students and staff sharing their location - Payments & Subscriptions (ALL) Should students and staff be able to pay for things via their school / work account via their Google Account? If not, is there a way to disable this? In Google Admin for an OU you can turn off various services, photos if you want to disable sharing, youtube if you don't want youtube history (or, it turns out the ability to upload videos, sigh) Have to search for each thing, but it's not often that specific parts can be turned off.
jthompson Posted December 16, 2019 Posted December 16, 2019 Is there a way to disable specific areas of a user's Google account? - Security > Less secure apps Disable this option for users Admin > Security > Basic settings > Less secure Apps. From there you can enforce the option and not allow users to manage it for themselves. 1
jthompson Posted December 16, 2019 Posted December 16, 2019 Location history can be turned off under Apps > Additional Google services. I've not tested that, but it's probably a start.
timbo343 Posted December 16, 2019 Author Posted December 16, 2019 Location history can be turned off under Apps > Additional Google services. I've not tested that, but it's probably a start. Already disabled across the MAT and just tested on Google Maps it seems to not be sharing the location even with GPS turned on.
timbo343 Posted December 16, 2019 Author Posted December 16, 2019 Even though Google Payments is set to off, users are still able to add a Credit / Debit Card.
jthompson Posted December 16, 2019 Posted December 16, 2019 - Personal Info > Password as our passwords are sync'd from AD. Having the ability to do this seems with an AD password linked account seems a little silly? You don't really lose anything by having this. I don't think that the options here are really 'aware' of GSPS, if that's what you're using to mirror password changes from AD to G Suite, so there's unlikely to be an option to prevent users from changing their own password.
timbo343 Posted December 16, 2019 Author Posted December 16, 2019 (edited) Maybe so but i can see it being another excuse for students not to log in to their emails and also when a student changes their password in AD it's going to cause confusion with students. Just looked online and not sure if this would work > https://www.gulfinfotech.com/knowledge-base/block-g-suite-user-from-changing-password-their-own/ Another explanation of this: https://community.spiceworks.com/topic/498877-prevent-users-from-changing-their-passwords Edit: looks like it's not OU specific unfortunately Edited December 16, 2019 by timbo343
gh5000 Posted December 16, 2019 Posted December 16, 2019 For password changes see step 8 https://support.google.com/a/answer/2611842#nochange
timbo343 Posted December 16, 2019 Author Posted December 16, 2019 For password changes see step 8 https://support.google.com/a/answer/2611842#nochangeThanks but it's not OU based. We are in a MAT and other schools have a different policy. They don't sync with AD at all.
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