Exchange to Gmail Migration

[quaium]

I've been tasked with moving out emails from Exchange to Gmail. We've got GSuite up and running and are currently using both email systems.

 

Just wondering what would be the best solution or has anyone else done anything similar?

 

For redirecting our Exchange emails to Gmail my plan was to create mail contacts in Exchange for all our staff Gmail contacts and then setting up the email forwarding option in Exchange. If I was to do this how would you create mail contacts in Exchange in bulk and then add a forwarding address in bulk for all the Exchange mailboxes?

 

Also, another issue, how do you create personalised signatures in Gmail for all staff? By personalised I mean the signature has their names and job title?

 

At the moment the job title isn't synced with G Suite, how is this done?

 

Sorry, that's a lot of questions...

[FN-GM]

I have used this for Office 365 but the same will apply for Exchange

https://tools.google.com/dlpage/exchangemigration

 

I used the web based migration tools to migrate contacts and calendars. I would do the contacts first as it just takes a few minutes. The calendar will take longer.

 

For redirecting our Exchange emails to Gmail my plan was to create mail contacts in Exchange for all our staff Gmail contacts and then setting up the email forwarding option in Exchange. If I was to do this how would you create mail contacts in Exchange in bulk and then add a forwarding address in bulk for all the Exchange mailboxes?

 

I wouldn't do this. Its messy and means you have to keep your exchange server on. I would make it so your old domain is configured on G Suite and add the old email addresses as secondary alias on the mailbox. When a message is sent to them it will arrive into the Gmail mailbox. Its also much easier to setup. You can also completely dump the Exchange server.

 

Also, another issue, how do you create personalised signatures in Gmail for all staff? By personalised I mean the signature has their names and job title?

 

GAM can do this for you. You can create a script to populate everyones signature. - https://github.com/jay0lee/GAM

If you use Salamander they can also do this.

Edited September 6, 2018 by FN-GM

[quaium]

I have used this for Office 365 but the same will apply for Exchange

https://tools.google.com/dlpage/exchangemigration

 

I used the web based migration tools to migrate contacts and calendars. I would do the contacts first as it just takes a few minutes. The calendar will take longer.

 

 

 

I wouldn't do this. Its messy and means you have to keep your exchange server on. I would make it so your old domain is configured on G Suite and add the old email addresses as secondary alias on the mailbox. When a message is sent to them it will arrive into the Gmail mailbox. Its also much easier to setup. You can also completely dump the Exchange server.

 

 

 

GAM can do this for you. You can create a script to populate everyones signature. - https://github.com/jay0lee/GAM

If you use Salamander they can also do this.

How would I configure my old domain to GSuite? Sorry, I'm new to all this GSuite stuff. I didn't set up our current GSuite domain.

 

So I'm guessing there's no way of creating signatures via GSuite, it'll have to be a 3rd party app?

[FN-GM]

How would I configure my old domain to GSuite? Sorry, I'm new to all this GSuite stuff. I didn't set up our current GSuite domain.

 

https://support.google.com/a/answer/7502379?hl=en

 

So I'm guessing there's no way of creating signatures via GSuite, it'll have to be a 3rd party app?

 

I don't think there is at the moment.

[quaium]

Thanks for that. Sorry more questions... Would adding the domain to GSuite in anyway interfere with our current Exchange and Web Outlook access? Can both run side by side with Gmail? Just asking incase there are problems and things go wrong.

 

Also withpoint 6 on the link you've sent... Continue and verify domain ownership. What verification would be needed? I don't have any info for the domain to hand as it was a previous technician who set this all up.

 

And lastly (for now) point 8...

Update the domain's MX records to set up Gmail... Totally lost on this, what exactly needs to be done and how?

[FN-GM]

Thanks for that. Sorry more questions... Would adding the domain to GSuite in anyway interfere with our current Exchange and Web Outlook access? Can both run side by side with Gmail? Just asking incase there are problems and things go wrong.

 

It can do yes. Ideally you would do a cut over. Pick a date when everyone uses Gmail and stops with exchange and then merge the old email into the Gmail mailbox.

 

Also withpoint 6 on the link you've sent... Continue and verify domain ownership. What verification would be needed? I don't have any info for the domain to hand as it was a previous technician who set this all up.

 

They ask you to add a DNS record to the domain. Google then checks you have added this. This verifies you manage the domain.

 

Update the domain's MX records to set up Gmail... Totally lost on this, what exactly needs to be done and how?

 

When you do it the wizard in G Suite provides instructions on how to do this. Who do you use for your domain?

[mavhc]

To be honest it looks like you need to do a lot more reading of how domains, dns, email and gsuite works before trying this. Or pay someone to do it for you