[Office 365] What happens when users leave?

[DrPerceptron]

Just curious about what you guys are doing when students particularly leave the school and move to another school (or education entirely).

 

I know I can assign a (presumably) unlimited amount of Alumni licenses that would give them access to email, but what about their OneDrive for Business storage? Do you just let it get deleted? Do you back it up? Is there a way of bulk archiving it if so?

[MrFrostmaul]

For their mailboxes we bring them back in locally on our old Exchange server which is only being used for archiving now, but give them access to their OneDrive until September (if left in July) to copy files off and then when we do the new user accounts their OneDrives will be un-licenced so will have 30 day grace period before permanently gone.

 

Would be very interested if there a bulk way of downloading a copy of the leavers OneDrives for Archiving purposes.

[FN-GM]

We disable the account the day employment officially ends after 1 year all the data is destroyed.

[DrPerceptron]

What's your process for that? Just disable the user and leave them where they are in AD and don't remove their licenses?

[FN-GM]

What's your process for that? Just disable the user and leave them where they are in AD and don't remove their licenses?

 

Simple as that yes.