Exchange 20XX - All external email to have the same corperate font and font size?

[burgemaster]

I have been asked to make sure that all emails that go out from staff are branded with the new signature and ALSO...

Can all emails be in the same size and type font? Does anyone please know if this is possible?

 

Thanks in advance

[Roberto]

For the first part, in Exchange 2013, apply a message flow rule to append a disclaimer to outgoing email from the appropriate people. Job Done.

 

For the second request... hmmm... that's a bit trickier. You can enforce text messages only, to remove formatting, but that's about it as far as I know. If someone wants emails from staff to look professional then this isn't really a technical issue.

[nickbro]

For 2nd part you can try:

 

1) Add a prefix

2) Add a sufix

 

See if that works

[burgemaster]

Thank you,

 

Do you please know if it possible to force a HTML signature? We currently have a text only version and want to put the new HTML version on with images etc etc.

[nickbro]

It all depends if the message was HTML or Text to begin with, we apply the school logo, and other info to all of our sigs

 

This gets applied to emails going to external contacts, exchange checks to make sure it doesn't apply it twice:

 

This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Crickhowell High School or Powys County Council.

If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone.

Please contact the sender if you believe you have received this email in error.

 

This gets added to all emails internal and externally bound

 

Please consider the environment before printing this e-mail

 

Then this gets applied to all emails for staff

 

Nick Brown

IT Technician

Email: Nick@domain

Tel: Tel Number

Fax: Fax Number

 

Students just get the two logos and their name

[burgemaster]

Looks like we will have to wait until our exchange 2013 migration is complete. Thanks for the replies..

 

Include logo or picture in your disclaimer/signature: Exchange Server 2007 does not allow you to include a logo or picture in your disclaimer or email signature. A number of third party disclaimer applications allow you to embed an image within your email disclaimer/signature.

 

HTML formatting and inline CSS styles: Exchange Server 2007 only allows you to add formatted text to an email. It offers a limited set of font colors and sizes and does not allow you to use css styles or html tables, and other formatting options. Third party applications allow you to edit the disclaimer or signature straight from HTML, offering many more formatting options.

[nickbro]

We just host the picture on a HTTPS server, as like you, Exchange 2010 doesn't support embedded pictures using transport rules

[burgemaster]

Hi Nick.

Sorry if I'm being stupid. But how do you insert the images in with the text? On 2007 if I put any code it just adds it as text/code ?

[nickbro]

This is our exchange 2010 staff sig transport rule

Identity: 'School Logo'
Name: 'School Logo'
Comments: 'School Logo'
ApplyHtmlDisclaimerLocation: 'Append'
ApplyHtmlDisclaimerText: '


%%DisplayName%%

%%Title%%

Email: %%Email%%

Tel: 01873 813500

Fax: 01873 813550

'
ApplyHtmlDisclaimerFallbackAction: 'Wrap'
ExceptIfSubjectOrBodyContainsWords: 'https://folders.crickhowell-hs.powys.sch.uk/style/logo-black.png'

[burgemaster]

Thanks Nick, Looks like those additional options came in 2010...

 

"Exchange Server 2010 transport rules and the ability to use HTML and Active Directory user attributes in a disclaimer transport rule."

[john]

If you are pre Exchange 2010 you can use 3rd party programs such as Exclaimer