RyanK

Working for an LA SSU we often get requests to create new accounts and set permissions for users from our schools, but we do shy away from this as our support is just that, to support you using the product, not to do things for schools and make changes in SIMS where we have no understanding of the school internal structure for staff. As a rule of thumb, I generally point staff in the direction of their School Business Manager/HR for setting SIMS permissions on users profiles and we will advise them on what permissions will allow access to what, or help them create unique permission groups if required. I seldom find IT have this responsibility in the schools we support as IT should not require System Manager access, that opens a big can of worms in my opinion on what data would be at their fingertips. If a school is insistent on us setting users permissions we ask as a rule of thumb for written confirmation from the SBM or HT on what access that user should have and will give the new user account details only to the SBM/HT once it has been set up, so they can log in and test the permissions are accurate for the users needs before resetting the password/amending permissions and allowing the user access.

Excellent news, shame that they didn't add any info regarding how Alan is a historical LGBT+ figure, however now it seems that the LGBT+ community actually have a "pink pound" to spend as well!

Hi all! Been here for a couple weeks but just discovered this thread! I'm currently a MIS officer for a London LA, mainly helping Primary schools with SIMS, still new to this side of things as I've only been here a couple of months. However I can draw on my previous job as a School Admin Officer where I was for the last 5 and a bit years with most of my current knowledge, Otherwise I find that I'm drawing back on knowledge from my IT A-levels.. it's only been 7 years since I left school myself but now I've screwed my IT head back on - a lot has changed in such a small space of time! So far I've been using Edugeek as a bit of a cheat sheet, hoping I can contribute more moving forward. Now - *holds door for next newbie* - who's next?

[TH="colspan: 6"]4 Pupils Basic file description Data Prot Issues Statutory Provisions Retention Period [operational] [TH="colspan: 2"]Action at the end of the administrative life of the record Admission Registers Yes Date of last entry in the book (or file) + 6 years Retain in the school for 6 years from the date of the last entry. Transfer to the Archives Attendance registers Yes Date of register + 3 years SHRED [if these records are retained electronically any back up copies should be destroyed at the same time] Hi Jacqui, please see above in regards to attendance records, this excerpt is taken from the IRMS advice to schools regarding data retention. I don't have a link to source unfortunately, this is from the document contained within my LA's intranet. Dated 2019.

Hi Pooley, IRMS is correct in terms of digital data however with Admissions paperwork, a lot of schools require parents to fill this out with pen and paper, this manual record must be kept indefinitely in an archive after the main 6 year period has passed after the child has left the school - any digital record can be deleted after the 6th year. (however I personally would check with a DPO before I ever delete any information) If a child is SEN then yes it is DOB + 25 years (+additional years if review needed), if they are Statemented, DOB + 30 years (+ additional years if review needed), if they are LAC its DOB (from age of 18) + 75 years (IRMS does not quote this on their website for LAC, my LA uses this policy, a number of others do also) In regards to attendance registers I do stand corrected I was going by an old version of my LA policy that was pre GDPR, requiring manual paper registers to be held for 10 years from register date. I agree with you as above, 1 year for standard, 3 for meals, 6 for FSM - after last date of register.

Fiza, have you checked first you are passed the time period where you are allowed to keep the data? School records are to be kept until the childs' 25th Birthday, for the first 6 years they are to be kept on site, and then exported to an archive for any time after this. If a child is LAC (Looked After Children), this extends from 75 years after the date they turn 18, so in those persons cases, you may not delete/destroy their data, until they are 93 years of age. Registers may only be deleted/destroyed 10 years after the date the register was taken, so if this is including children that left last July, you would not be able to delete those registers until July 2028. Admission records/registers, must be kept indefinitely. I would never delete data/users from SIMS unless absolute 110% sure, with confirmation from your DPO (Data Protection Officer) that you are in an absolute legal position to do so. You could be opening a very large can of worms for yourself and your institution.

Let them run, free up some space for people actually worthy of living here - not like they enjoyed paying taxes either, so the apparent loss of tax revenue is neither here nor there. Bon Voyage, shut the door on your way out and don't think of coming back