Tham

Vikpaw is largely right about bulk upload. At present RECORDLINKwriter can upload one document to multiple students but the question we are often asked is how to save multiple documents to multiple student records, eg a mail merge with variable data fields, in one action. To my knowledge there is no way of doing this. When its a matter of hard copy the solution is to scan the multiple documents as one large file and then use eCopy PaperWorks to split the document into individual files and send them to the SIMS DMS, but its not a task that I would enjoy. If its PDF, its still a manual job to upload the files from eCopy PaperWorks but at least the scanning element is missed. Tim (Cohesion Software)

If SIMS is set to trusted login, the ecopy can be set to session log-in. The setting will be somewhere in ShareScan OP Admin.

You have made my day! Thanks. Glad you found it interesting. Tim

I think the biggest time constraint is once you have scanned, then adding docs to SIMS using the linked document routine as this can take hours for any volume. So if you choose a scanner with an ISIS driver you could scan directly to eCopy Desktop and with the eCopy snap-in for SIMS you can then push out to SIMS from there and save a scanned doc to a single student, an editable list, User Defined Group or Academic class. You can also create the database entries such as an Achievement for multiple students on the fly. I am biased but IMHO its easier than linked docs in SIMS. You can also edit the PDFs easily. The last bit (this is all fine for scanned hardcopy) is you can print internal electronic docs to PDF and save them down too. We've released a similar snap-in for MS Office products too. A word on the hardware. When you do come to replacing your networked gear (MFPs and the like) I would give it some serious thought as the savings should pay for the kit. Have I banged on enough - suffice it to say I do like eCopy. As I say, I am biased, but not necessarily wrong.

I've been involved in developing the eCopy Connectors for SIMS so I should declare my interest here and I will try to be unbiased. You can find eCopy Connectors for SIMS from Toshiba, Konica Minolta, Ricoh and Canon. In general you use the digital scanner built in to your networked copier to scan hard copy docs straight into SIMS as if it were a linked document. You can buy the eCopy box as an add-on or have the software embedded in the copier from Ricoh and Canon. There are pros and cons to both ways. I like to think there are some useful advantages to having hard copy docs scanned and I am happy to answer any questions but I don't want to advertise in the forum. We have also tried to add value in the scanning process so you can scan to lists of students, create database entries in SIMS and the like. You would need to check what you get with the Canon solution as its not one I have dealt with. You don't just have to scan to SIMS. eCopy is flexible so you can scan to network locations, databases etc using fixed or variable formats in the file naming conventions as you see fit. If you don't like the hardware element you can use any scanner to scan to a network location and then use eCopy desktop which handles the PDFs and also has SIMS integration. On the flip side its a two stage process and you lose the eCopy flexibility in scanning. You would normally get the desktop application FOC with the hardware too. Those are the options open to you. Hope this is useful and not a sales pitch. I've just joined the forum and have more information and web addresses if you want but haven't got around to the ad module yet.