Data Protection regarding staff paper files?

[jamin100]

We are being audited by Financial Management Standards in January and part of that is a section on Data Protection.

 

We are just having to start photocopying every page of every staff members passport and/or full birth certificate etc. All paper copies of personel information are held in the secetary's office in a locked cabinet. Its a new ish cabinet but not very secure. just like a locked desk draw really.

 

What does the Data Protection act say on the storage of this type of information. Does it need to be in a fireproof cabinet?

 

I'm going to go and look at the Data protection act today but i thought i'd start here first.

[SteveBentley]

I have a key that can open almost any filing cabinet...

[alan-d]

We are being audited by Financial Management Standards in January and part of that is a section on Data Protection.

 

We are just having to start photocopying every page of every staff members passport and/or full birth certificate etc. All paper copies of personel information are held in the secetary's office in a locked cabinet. Its a new ish cabinet but not very secure. just like a locked desk draw really.

 

What does the Data Protection act say on the storage of this type of information. Does it need to be in a fireproof cabinet?

 

I'm going to go and look at the Data protection act today but i thought i'd start here first.

 

A locked filing cabinet is all that is required unless you start adding security classifications to documents then the requirements go up according to the classification.

[jamin100]

dont think it matters now anyway, the head is going security mad and wants a vault like a bank. lol.

[alan-d]

Like the rest of Birmingham Council - Over-reacting !!! Bunch of muppets!!

[Guest richard_s]

Most filing cabinets tend to fairly generic keys so the security on them isn't that great. Like SteveBentley I have a key that will open about 80% of filing cabinets.