non Capita Personnel Database

[MattMitchell]

Most of the permissions setups are fairly logical - it's just a question of working out who needs to do what, and adding the roles to their account as needed. It's no more complex than the process of setting up an external set of access rules.

[User3204]

Most of the permissions setups are fairly logical - it's just a question of working out who needs to do what, and adding the roles to their account as needed. It's no more complex than the process of setting up an external set of access rules.

 

Logical... Well maybe to you, but I find the fact that access is based on the menu location NOT on the task required confusing as

 

anyway

 

The problem we have is not with the Teachers - who are all class teachers, obviously (nor the magical way SIMS knows who are Dept heads/pastoral tutors).

 

It's all the support staff we have, of the clerical, there's over 20 who are full time, and they all require slightly different access, some work reception too, which requires the lowest level of access (according to the admin Manager). The easy ones are the Exams officer and the Cover arrangers. We also have another half a dozen part timers/seasonal workers. The most irritating (permissions wise) are the Key Stage support who either get the full "school administrators" or they end up calling us every day to say they can't do X and then Y and then Z and then A thru W - which they need to do for their job.

 

And this is all just to stop staff having access to other staff home details...

 

 

I think I will go back to the Bursar, with a report that states that "... after consultation with educational experts, the general conclusion is that it would be best to keep to a single software vendor (IE Capita) and make some changes to the customisable System Manager module when it is upgraded in the near future..."

 

 

After all one the ICT targets I have is "..to reduce administrative workloads.." and waiting for Capita to upgrade to Sysman 7 - rather than trying to fiddle the old systems - sounds like this to me. Oh and the "educational experts" that's all you lot, stick it on yer CV, it looks cool.

[MattMitchell]

The most irritating (permissions wise) are the Key Stage support who either get the full "school administrators" or they end up calling us every day to say they can't do X and then Y and then Z and then A thru W - which they need to do for their job.

 

And this is all just to stop staff having access to other staff home details...

 

One way round this, and I know it doesn't always work, is to insist on a written description (in English, rather than in SIMS/computer-speak) of who needs to be able to see (and/or to edit) what. THEN set up the permissions based on it. You won't get away with refusing to change stuff afterwards, but it will usually allow you a bit of lead time for future changes ("It'll take a day to set that one up for you").

 

and make some changes to the customisable System Manager module when it is upgraded in the near future..."

It's probably owrth doing this straight away - upgrades to this kind of thing generally transfer over the previous setup (otherwise no-one would be able to use SIMS after the upgrade!).

 

After all one the ICT targets I have is "..to reduce administrative workloads.."

Not having a team of admin people have to copy-type data all over the place, and correct the inevitable mistakes, wrong addresses, phone numbers, etc will be a major reduction in workload!